Human Resources

2017 Happy New Year Greeting 1940328

HRS January Newsletter monthly employee newsletter

  • Monday, January 2nd - New Year's Day Observed (HOL)
  • Monday, January 16th - Idaho Human Right's Day (HOL)

i-time coding for the holidays

I-Time Coding for Winter Break:

Exempt (Professional Staff)
Pay Period: 12/18/2016 to 12/31/2016
Week 2 (12/26 through 12/30): 

Mon
12/26
Tue
12/27
Wed
12/28
Thu
12/29
Fri
12/30
HOL  ADT  VAC  VAC  VAC

Exempt (Professional Staff)
Pay Period: 01/01/2017 to 01/14/2017 
Week 1 (01/02 through 01/06): 

Mon
01/02
Tue
01/03
Wed
01/04
Thu
01/05
Fri
01/06
HOL  ACT  ACT  ACT  ACT

 

Non-Exempt (Classified Staff)
Pay Period: 12/18/2016 to 12/31/2016
Week 2 (12/26 through 12/30):

Mon
12/26
Tue
12/27
Wed
12/28
Thu
12/29
Fri
12/30
HOL  CPT VAC  VAC  CPT

Non-Exempt (Classified Staff)
Pay Period: 01/01/2017 to 01/14/2017
Week 1 (01/02 through 01/06):

Mon
01/02
Tue
01/03
Wed
01/04
Thu
01/05
Fri
01/06
HOL  ACT  ACT  ACT  ACT

If you have any questions regarding I-Time coding, please contact Payroll at x.2204.

State of Idaho 2016 Form W-2's

State of Idaho 2016 Form W-2’s will be available online beginning January 10, 2017. All current employees and those in terminated status after December 31, 2015 have the ability to view and print their W-2 after logging on to i time.

Paper forms will be mailed January 26, 2017 to current and terminated employees who have not consented to view their W-2 by the opening of business on January 23, 2017.

USCIS revises form i-9, used for all new hires in U.s.

Changes are designed to reduce errors and enhance form completion using a computer

WASHINGTON -- U.S. Citizenship and Immigration Services (USCIS) today published a revised version of Form I-9, Employment Eligibility Verification.

By Jan. 22, 2017, employers must use only the new version, dated 11/14/2016. Until then, they can continue to use the version dated 03/08/2013 or the new version. 

Among the changes in the new version, Section 1 asks for “other last names used” rather than “other names used,” and streamlines certification for certain foreign nationals.

Other changes include:

  • The addition of prompts to ensure information is entered correctly.
  • The ability to enter multiple preparers and translators.
  • A dedicated area for including additional information rather than having to add it in the margins.
  • A supplemental page for the preparer/translator.

The instructions have been separated from the form, in line with other USCIS forms, and include specific instructions for completing each field.

The revised Form I-9 is also easier to complete on a computer. Enhancements include drop-down lists and calendars for filling in dates, on-screen instructions for each field, easy access to the full instructions, and an option to clear the form and start over. When the employer prints the completed form, a quick response (QR) code is automatically generated, which can be read by most QR readers.

Form I-9 requirements were established in November 1986 when Congress passed the Immigration Reform and Control Act (IRCA). IRCA prohibits employers from hiring people, including U.S. citizens, for employment in the United States without verifying their identity and employment authorization on Form I-9.

For more information about USCIS and its programs, please visit uscis.gov or follow us on Twitter (@Everify), YouTube (/uscis), Facebook(/uscis), and the USCIS blog The Beacon

Attention state of idaho employees

We are proud to announce a new identity theft restoration service and legal plan available to all employees at a special GROUP RATE! Employees receive all of these services for less than a dollar a day! For more informatino or to enroll contact: Pam Hult, (208)724-8477 or pam.hult@harvardbenefits.com; www.seeyourbenefits.com/Idaho

IDShield Includes:

  • Provides a credit report for you and your spouse
  • Continuous monitoring of your credit file
  • Complete restoration if you are a victim of identity theft

 Identity Restoration Includes:

  • Credit - All 3 Credit Bureaus
  • IRS / Social Security
  • Criminal
  • Medical
  • DMW - Driver's License

LegalShield Plan Includes:

  • Unlimited Telephone Consultation
  • Letters Written on Your Behalf 
  • Contract and Document Review
  • A Last Will and Testament for Member and Spouse
  • Living Will and Durable Power of Attorney
  • Traffic Ticket Representation in any State
  • Law Suit Representation
  • IRS Audit Representation
  • 24 Hour Legal Services if you are Arrested or Detained
  • Discounted Rate for Other Legal Services

 Legal Shield

IDaho State Employee Wellness

https://healthmatters.idaho.gov/ 

Newsletterjan17 Page 1Newsletterjan17 Page 2

HAPPY BIRTHDAY!

Clay Robinson, Elena Miller 1st
Joelle Candler, Bob Sobotta 2nd
Benjamin Gonzales 3rd
Kevin Grote 4th
Justin Lewis, Timothy Cole 7th
Allen Schmoock, Judy Schumacher, Sarah Willmore 12th
Susie Bunt 13th
Lee Ann Wiggin, Quinn Wilson, Racher Kaitz, Thomas Stricklin 14th
Marilyn Heckendorn, Michelle Pearson-Smith, Sharon Auer 18th
Muna Crook 20th
John Morrison, Kerensa Allison, Linda Stricklin 23rd
BradLee Goeckner, Thomas Hennigan 24th
Jessica Schumacher, Johnny Dahl, Kate Flower 25th
Claire Davis 27th
Debra Fitzgerald, Robin VanSickle 30th
Mark Smith 31st

years of service

Victoria Boubel, Nursing and Health Sciences Division 5 Years
Cynthia Patterson, Budget Office 10 Years
Eleanor Downey, Social Work 10 Years
Teresa Cole, Controller's Office 10 Years
Jennifer Light, Natural Science and Mathematics Division 10 Years
Evelyn Carter, Educational Talent Search 10 Years
Kathren Wilson, Institutional Research and Effectiveness 10 Years
Keegan Schmidt, Natural Science and Mathematics Division 15 Years
Andrew Hanson, Student Affairs 25 Years

Congratulations to our WSA Winner, Sheila Bond!

"Sheila went above and beyond this week in assisting another staff member, David Walker. David shared that the street light in front of his home was broken. He walks home at night from campus everyday and the street he lived on was very dark and scary. David didn't know how to get the street light fixed. Sheila contacted the city and requested that the light be repaired; and it was! Dave was so happy he came into the office the next day to tell Sheila. Thanks Sheila for going above and beyond and helping a fellow Warrior."