Accessible Text how to create

Cheat sheets for Creating Accessible materials (PDF)

The following resources provide general recommendations for creating accessible documents. Most of these reference materials are provided by the National Center on Disability and Access to Education (NCDAE).

Microsoft Office

Microsoft Word

Microsoft Word is currently the most common word processor on the market. Word files can also be the starting point for other files, such as PDF and HTML. Having the correct tools to create accessible Word documents is imperative to improving your institution's accessible content.

Word 2001 (Mac)

Word 2013 (Windows)

Word 2007-2010 (Windows)

PDF Conversion in Word 2007/2010 (Windows)

Microsoft PowerPoint

Microsoft PowerPoint is presentation software typically used to display slides during face-to-face meetings. However, PowerPoint is also often used on the web and with distance education technologies so files must be accessible to users with disabilities.

PowerPoint 2011 (Mac)

PowerPoint 2013 (Windows)

PowerPoint 2007/2010 (Windows)

 Microsoft Excel

Microsoft Excel is spreadsheet software that allows users to perform calculations and organize data by creating tables and graphs. These complex documents require further steps to ensure the content is accessible.

 Excel 2010/13 (Windows) & 2011 (Mac)


Adobe Acrobat

PDF files can be created in an assortment of programs, with varied results. Adobe Acrobat is a valuable tool to ensure your PDF documents are accessible to everyone, regardless of how they were created.

Acrobat XI

Acrobat X

Adobe InDesign

Many designers use InDesign to develop print and web documents. This handout reviews the steps needed to create accessible PDF documents in Adobe InDesign.

InDesign CS5.5

Other Accessibility Topics

Accessible Web Content

A general understanding of web accessibility principles can drastically improve the accessibility of a website. There are many accessibility problems that can be quickly and easily identified without the need for a highly technical background. Online accessibility tools can help you identify common web accessibility problems as well.

Creating Accessible Electronic Content

Identifying Web Accessibility Issues

 YouTube Captioning

This resource aids individuals who are uploading caption or transcript files to YouTube videos. It also guides users through the process of automatically creating caption files with YouTube's beta machine transcription service.


Information made possible by a grant from the Fund for the Improvement of Postsecondary Education (FIPSE), U.S. Department of Education.