All reservation cancellations require 72 hours notice prior to the event to avoid facility rental/setup charges. Cancellations after facility payment has been received, whether the time frame is before or after the scheduled event, will incur a $25 administrative refund fee.
LCSC is required to collect sales tax on facility rental for (1) recreational activities unless the contracting group will be charging admission, in which case the lessee will be responsible for the reporting of sales and collection of Idaho Sales tax (2) the event is not considered educational or religious in nature. If the group is an exempt buyer, a copy of a completed ST-101 Idaho State Tax Commission Sales Tax Resale or Exemption Certificate must be submitted along with the event Facility Use Agreement as requested. Download and complete the ST-101 form found on our Hosting an Event home page.
Setup changes requested within 48 hours prior to the event will incur a minimum $25 setup adjustment fee and is billable at $25/hr thereafter. This time is necessary for scheduling setup staff to assist.
Events requiring coordination and preparation assistance will be billed at $25/hr for staff time (event reservation with location directions, one draft and a final layout, and assistance with contacting food service, security, etc. is included in facility rental fee). To keep rental costs low, basic services will be provided for each event, and those services that exceed the basic will be billed by the hour. Extended services are also available for your event at the hourly rate of $25/hr.
Most events require insurance for your protection and LCSC's. Insurance is typically provided through the business or organization renting our facilities. If you are a private person and do not have general liability insurance, one option for purchase is through a program called TULIP. We would be happy to assist you in exploring this option.