Advising for Faculty
Faculty advisors are a critical component of a student's success in college. They provide professional mentoring and assist students in selecting courses that are specific to their chosen major. Faculty advisors are the best resource for connecting students with opportunities in their field, such as internships, co-ops and field experiences, professional knowledge of the industry, and possible career paths. Faculty advisors can guide students in not only course selection within their major, but also provide guidance for elective selections within their field and possible specialty areas.
Students who entered LCSC as a freshman will be advised in the Office of Career and Advising Services (CAS) until:
- The student completes any developmental English (ENGL 103) or Math requirements (MATH 023 or MATH 025)
- The student completes MyTrek - a multi-step process that encompasses Career Exploration, Student Planning, and culminates with an exit interview with a Career & Advising professional. Once MyTrek is completed, CAS will complete a new Program Information Form and stamp it that the student may move on to be advised in their majors division.
Faculty and student advising responsibilities are outlined below:
The faculty/staff member (advisor) is responsible for:
- fostering the student’s sense of responsibility for his/her life-long educational goals;
- helping the student clarify educational values and goals;
- assisting the student in accessing available campus resources;
- providing accurate information about educational options, academic and graduation requirements, and institutional policies and procedures;
- helping the student plan and monitor their degree program consistent with his/her interests and abilities;
- guiding the progress of the student within a major field of study and/or with core requirements, and helping them to monitor and track their progress;
- providing assistance for career exploration or referring them to Career & Advising Services for this purpose
- maintaining confidentiality
- developing a collaborative relationship with their advisee
- fostering the student’s decision-making skills and self-reliance
The student (advisee) is responsible for:
- knowing who their advisor is and how to contact him/her
- developing a collaborative relationship with the advisor
- scheduling advising appointments prior to registration or other deadlines
- being prepared for the advising appointment (knowing the purpose of the visit, what courses are being offered, having an idea of what courses they need and want to take, being able to discuss interests and goals with the advisors)
- familiarizing themselves with core requirements, program requirements, and graduation requirements
- consulting with their advisor before altering their outlined study plan (i.e. dropping or adding a course)
- consulting with their advisor if they are having academic difficulty
- consulting with their advisor if withdrawing from the college
- meeting with their advisor at least once a semester in order to be released for registration (meeting more often will foster a collaborative relationship)
- asking questions and seeking help if he/she has issues or concerns
- becoming knowledgeable and able to make informed decisions
- accepting responsibility for the decisions she/he makes
- Introduce yourself. Ask the student about him/herself. Listen, and let the student talk.
- Make sure the student is in the correct program. Refer if/when appropriate.
- Encourage involvement in program and campus activities.
- Answer any remaining questions.
- Schedule the next advising session (typically for pre-registration advising).
- Encourage the student to come with their Student Planning information.
- Release advisee to register. NEVER RELEASE AN ADVISEE WITHOUT MEETING (or corresponding by phone or email) TO DISCUSS THEIR SCHEDULE.
- Refer to the student’s Degree Audit and Student Planning materials. They should have this printed off WarriorWeb prior to session).
- If student is “CONDITIONALLY” admitted, review requirements and call CAS (2313) to have “hold” removed, OR refer student to CAS.
- Work with student to revise Student Planning info.
- Remind student of registration dates.
- Remind students to keep up-to-date with financial aid requirements.
- Students must be readmitted to LCSC and have an active program before being allowed to register.
- Students who are returning after suspension meet with CAS prior to registration.
- Continue with regular advising process.
- Review transfer credits.
- Remember that only the Transcript Evaluator (Admissions) can accept Core equivalencies, unless a petition is submitted.
- Course equivalencies may be changed by the Adm. Asst. IF the transfer course is coded as “elective.”
- Remember that courses “failed” at LC must be repeated at LC. Transfer grades are not counted toward LC GPA.
Tools for Faculty Advisors
Virtual Advising Resource Center
The links below will connect you to our narrated podcasts:
Academic Conditionally Admitted Students
Debra Lybyer, Director, Career & Advising Services, provides basic information about academic students admitted with this admission status - who they are, how they are identified, and what they need to do to become fully admitted.
Advising Transfer Students Using Transfer Equivalency Reports (TRER)
Leilani Anderson, former Transcript Evaluator, Office of Admission/Registrar, shares basic information about how LCSC accepts transfer credit and how an advisor can best utilize the transfer credit advising tools available through our student record system.
Student Planning Faculty Demonstration- Currently unavailable
Debra Lybyer, Director, Career & Advising Services, provides an overview of the new Student Planning tool in WarriorWeb, covering progress toward a student's major, planning and scheduling for next semester and planning for all other semesters, and information on how to make and share notes in a student's record.
Math Placement Basics
Dr. Matthew Johnston, Professor, Division of Natural Sciences and Mathematics, discusses how students are placed into our mathematics curriculum, how to advise a student who feels they have been mis-placed into a mathematics course, and how transfer students may be placed.
Completing a Program Information Form (PIF)
Joan Bowen, Application Specialist, Office of Admission/Registrar, walks you through the form students use to obtain or change an advisor, declare majors/minors, degree/certificates, academic level, and catalog year.
Mary Browne, Manager of Student Accounts, Controller's Office, provides a podcasts covering the following topics:
- Payment- Part 1 - This section describes how students are provided with billing information, fee payment deadlines and structure, payment plans, and confirming payment
- Financial Consequences of Withdrawing - Part 3 -This section briefly describes the consequences of withdrawing from credits during the semester.
Ryan Gill, Associate Registrar, Office of Admission/Registrar describes how to access Degree Audit in Advising Tools and how to read the Degree Audit Report.
Applying for Graduation
Nikol Roubidoux, Registrar, Office of Admission/Registrar provides a brief overview of the graduation process including what students and advisors should check prior to submitting the graduation application.
Note: Not LCSC students in the photo and not taken on campus.