ASLCSC Senate Meeting Minutes

November 2, 2004

 

The meeting was called to order at 4:30 p.m.

 

Present:  Senators Bahlman, Bybee, Caines, Johnson, King, Munguia, Racich,  

              President Martinez, VP Wak Wak, Mr. Smith, Mr. Lytle, Senate Secretary Laura Wilson

 

Absent:  Senator Coleman, Senator Nicholes, Senator Rodgers (excused), Mr. Williams

 

Minutes:  October, 26, 2004.  Motion to approve Senator Johnson, Second Senator Bahlman.  Minutes passed.

 

Brandon Lytle:  Student Activities announcements as follows:  2nd to last qualifying round for poker tonight.  Roller skating at the Rollaway on Wednesday, November 3rd, and a Chess tournament on Thursday, November 4th, Bowling on Saturday, November 6th at Lancer Lanes.

 

Ron Smith:  Gave students upfront information on student fees.  This is information based on the student fee process as it is now.  We have to come up with a recommendation for student fees at the beginning of the year before the legislature starts to meet by SBOE rule.  It could be that within a couple weeks the Board will change their mind and we might have to set fees after the close of the legislature which would be perfect.  We are working with so many unknowns right now that it is just hard to do.  We are estimating high right now.  We are assuming that based on the Division of Financial Management that their projections are just going to be a flat budget next year, and by flat I mean no increase.  We have come up with some things that we are looking at:  A new campus card system coming on-line.  Some operational expenses in that area to make that functional - $65,000.  Increase in Health Insurance:  $200,000.  Endowment Income:  $177,000 less than previous years because of investments not going well.  Fitness Center Maintenance & Operations:  Expand Programs:  Nursing Programs,

Radiology Tech. Program, Masters Program in Education, Increase in IT Operations.  (1.1 Million Dollars)  This is just a starting point.  He states that he understands that there is to be some negotiation.  9.5% is the top at this point.  There are probably some changes and increases in the Activity fees that you would like to be made.  That of course would reduce or change the total of the Matriculation fee which is right now recommended at 9.5%.

 

Executive Communications: 

·         President Martinez:  *Notified that there is an Activity Center Tour on November 5th at 9:00 a.m.  It would be a good thing if all of us could attend.  It would give us some background as to some questions we might have for Jamie White or other individuals in regards to room allocation.  We should have a say in that.  There was some verbal commitment as to maybe Student Activities might have an office in the Activity Center.  Take a tour; check it out, look at it for future students.  What we have for Student Activities alone may not cut the mustard if we are going to implement an Outdoor Recreation Program.  *Whitney will be here Thursday.  President Martinez really appreciated the information Dr. Smith provided (regarding student fees).  Student Government has its work cut out for it in order to put in an effective proposal to address the needs it sees them or however student fees are viewed at that time.  President Martinez suggested asking questions regarding the increase in Health Insurance; Fitness Center Maintenance & Operations:  look at justification for the amount of money collected over time going into the two rooms we currently have.  New Campus Card System Operations:  Questioned whether or not Institutional Development earmarked money for the new system and there is currently an ID Card line item currently in Student Fees.  Should question how much the cost of repairs have been when the system has been breaking down.  This Institution found $354,000 in Institutional reserves to purchase 54-57 acres up where the proposed high school was going to be built.  Looking at those, where does Institutional Reserve come from.  Keep in mind that we had an Athletic debt of $300, 000.  We have an Activity Center short fall of $300,000.  That is why we have an increase this year is to help pay for the first six months of the Activity Center short fall.  Mentioned loss of VP of Student Affairs last year which was $125,000 that was reabsorbed into the system.

·         Vice-President Wak Wak:  Gave budget report via overhead.  A lot of the expenditures that we see in October came out of the Clubs & Orgs. Account.  We had 10 matching funds and 2 new clubs that came out of the Clubs & Orgs. Account.  This report just shows an overall of where we are in each account.  She suggested if anyone was interested in specific expenditures that they could come into to her office to see them.  The Graduation Account has increased due to registration fees for the Craft Fair coming in on a daily basis.

 

Judicial Communications:

·         Associate Justice Sphuler reported that the Judicial office would be getting a keypad door lock on their door.

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Committee Reports: 

·         Legacy Project:  President Martinez repoted.  The committee met last Friday and worked on developing some fundraising ideas.  There is an idea for a rummage sale similar to the Craft Fair where people come into the WCC and you charge them for a booth.  Just something to make some money.  On Friday we went to the basketball game and had the raffle for the dinner & movie tickets and raised $110.00.

·         Clubs & Orgs.:  Senator Caines reported.  Will be meeting this Friday at 10:00 a.m. in MLH 130.

·         Santa’s Helpers:  President Martinez reminded members that there is a meeting on Wednesday (tomorrow) at 9:30 a.m.

·         Book Exchange:  President Martinez reminded members that thre is a meeting on Friday, November 5th.

·         Finance Committee:  VP Wak Wak: reported.  The committee met on Friday morning and decided on the Grant Funding Proposals and a bill will be presented later on the agenda.

 

New Business:

·         Senate Bill 04-F020, Motion to approve Senator Johnson, Second Senator Munguia.  Discussion ensued.  Vote:  9 yes 2 by proxy,  0 no, 0 abstentions.  Bill passed. (proxy votes Coleman/Rodgers)

·         Senate Bill 04-F021, Motion to approve Senator Bahlman, Second Senator Johnson.  Discussion ensued.  Senator Caines read a letter from Senator Rodgers regarding the bill.   

            Senator Bahlman made a subsidiary motion to amend the bill number and the PDT to PST.  The motion

            was seconded by Senator Racich.  Motion carries.

            Vote:  9 yes 1 by proxy, 0 no, 0 abstentions. Bill passed. (Senator Coleman present)

·         Senate Bill 04-F023, Motion to approve Senator Bahlman, Second Senator Johnson.  Discussion ensued.  Senator Caines read note from Senator Rodgers.  Senator Coleman made a motion to amend the bill to read, “up to $2,000.00.” The motion was seconded by Senator Johnson.  Motion carries. 

            Vote:  9 yes 1 by proxy, 0 no, 0 abstentions.  Bill passed. (Senator Coleman present)

·         Senate Bill 04-F024, Motion to approve Senator Johnson, Second Senator Bahlman.  Discussion ensued.  Senator Caines read request from Coeur d’Alene Executive Standing Committee Chair Amanda Wilson. 

            Vote:  8 yes, 0 no, 0 abstentions.  (no proxy votes and Senator Coleman present)

 

 

Motion to adjourn Senator Racich, Second Senator Johnson.  Meeting Adjourned  5:43 p.m.

 

Respectfully Submitted by:  Laura Wilson