ASLCSC Senate Meeting Minutes

March 8, 2005

The meeting was called to order at 4:36 p.m.

Present: Senators Bybee, Caines, Johnson, King, Munguia, Nicholes, Racich, Rodgers, Ramirez

President Martinez, VP Wak Wak, Dr. Smith, Mr. Williams, Mr. Lytle, Senate Secretary Amber Hanes-Miller

Minutes: March 1, 2005, Motion to approve Senator Caines second Senator Ramirez with the following corrections: By Ernie Williams to change “seaport” to “cbord.” By Senator Rodgers to add the time regular session broke before going into executive session. And also, to add Senators Ramirez and Smith to the roster.

Mr. Williams: Reminder Native American Awareness week is underway and started this morning in the activity center with a mini-PowWow. Added that we were well represented by the President and Vice-President (Vincent and Mary) at the PowWow. Tonight there is storytelling in the Silverthorne theatre from 7-8:30 with Ed Edmo and Horace Axtell, he does have several of the schedules if anyone needs one. He encourages all to attend the Friendship Banquet on Wednesday in the WCC at 7pm, it’s a great time to get together with folks from throughout the community, and this is the time when the scholarships and awards will be given. He also recommends attending the PowWow on Thursday night- they are “outstanding.”

The Insurance committee is meeting on the 17^th with the IT people and the Registrar, they are looking at ways of streamlining the insurance process. He received a call from Chet Herbst in institutional assessment, if you remember he addressed this body about student surveys which are now complete, he is looking for one or two people to from this committee to meet with him. Senators King and Nicholes agreed to go talk to him.

Dr. Smith: He was asked about operating costs for the student activity center for this half of the year and if they were paid out of student fees and he found out that yes, they came out of the matriculation fee.

Brandon Lytle: tomorrow night roller skating at 6:30, Thursday cribbage tourney at 3:00pm, discounted golf at bryden and free balls at gateway, racquetball at adcope to first 10, comedian Rich Birchmore scheduled tonight but cancelled due to illness, replaced by the only electric ukulele player. Senator Nicholes requested that Brandon call Gateway Golf to confirm that the special is in March and not April, he said he had already spoke to them this morning and he had assured him that it was already going on.

Executive Communications:

· President Martinez: Contacted regarding a student technology for awarding the grant money, the date has been established as April 29^th, the time is 1-3, the location was SUB 141. SBOE this Thursday and Friday, he will be gone to that so if there’s anything they’d like to bring to the roundtable please give it to Mary. He received the agenda today and if there’s anything anyone who would like to review what is on it can let him know. Dine with Dene cancelled for April because the election board scheduled a debate forum/candidate forum for that same day. He’s asked the presidents office if there would be any dates that would work falling before the state board meeting. He will get back to you with more on that. Laura Wilson contacted him to see if the ASB would be interested in advertising in the University Directories again for the next school year, she said it would cost $285 which gives the two areas, they are looking for their prelim booking so they can start formatting by March 24, Senator Racich felt that if the listings were maybe more accurate it would be better, he will put it on the roundtable agenda to give some time to the subject. Student fee hearing- they’re looking at March 21 or 22, he would like to remind you that is the week you come back from Spring Break so there’s no real chance of advertisement for us. Dr. Smith informed the group that the reason for such a push on date is because the board agenda items for April are due March 22 and they wanted us to be informed of what the proposal was going to be before we sent it to the board. He said they could certainly send the proposal to us and then have the hearing, and that they make changes all the time. The group agreed on pushing the date out. Senator Racich said students had requested to be later in the afternoon. Once they decided the Monday preceding Easter wouldn’t be good because of possible lack of participation, they agreed on Monday, April 4^th at 3:00. President Martinez asked what venues the group felt would be better. Senator Johnson liked the SUB because of more foot traffic. VP WakWak felt the TCC would be better because of a more targeted and interested group and less distracting traffic moving through the room. President Martinez at this time directed attention to ESC members and Amanda Wilson spoke. She had been asked for a proposal regarding the graduation ceremonies and banquet. They no longer have a banquet up there since they are going into a more formal graduation ceremony and would like to ask if there is any money available for them to use for any type of banquet per division. What they’re needing funds for is a room, they are asking for $200 for each division to use at each divisions discretion towards some type of graduation banquet or ceremony or celebration and then what we’re planning on doing for next year is putting in place at the very beginning of the year the idea that the students will need to do their own fundraising to do whatever type of banquet that they want to do, they will also let them know that if they choose not to do that they are more than welcome to come down to this banquet or help out with funding for this banquet in some form, or that they can all get together and do one banquet instead of individual ones. Senator Rodgers figured that there were 6 divisions. President Martinez commented on part of the proposal which stated that the money would either come directly from the ASLCSC or further avenues for them to try to gain funding, Amanda said that she did not know where that funding would come from…”wherever the funding would be available for that, that’s what we’re asking for, so either from ASLCSC or if you guys know of where we should apply for that” or basically if we have some other type of information regarding acquiring funds. VP WakWak asked how many graduates they were planning for, Amanda said 160 but not to quote her on that. They have 8 more than last year. President Martinez said that when he first got the proposal he was thinking about institutional development, he doesn’t know if that fits their criteria if it’s related to curriculum. He supports the concept and idea of having a banquet, they have made leaps and bounds providing full on graduation ceremony, giving them their due credit. He thinks it is hard for them to drive how many hours out of the way down here to attend a banquet, he will look into institutional development personally to see if there’s criteria that excludes, he is in support of finding the economic structure somehow to look into doing this, if not this year then definitely for the future, they’ve earned their honor and deserved to be recognized. Ernie asked that the group from Coeur d’ Alene introduce themselves to the student body

· Vice-President Wak Wak:

Judicial Communications: No one present

Committee Reports:

Co-Curricular committee met last Wednesday and handed out $14,999.98 of that we gave $2,100.50 to HVAC Club for their US Skills competition. $1,154 went to collision repair for their US Skills state competition. $1,654 to diesel technology for their US Skills competition, and $1,200 to the automotive club for the same competition. $750 to the Mock Trial team to purchase their case for next school year. Then divided equally between the Web Monks, Delta Epsilon Chi, Speech and Debate Team, BPA, they all got $2,057.62.

VP WakWak- 1:30 on Friday in the VP/Media Relations office graduation awards ceremony planning meeting.

President Martinez- Last Thursday, March 3 we had the sub committee student fee meeting, went over what we took back from the Dine with Dene in relationship to possible student fee increases and they decided to hold off on any further action until we get some response back from Dr. Thomas.

Senator Rodgers- Legacy project committee meeting tonight, few things to look at for the plaques to be put on the bricks.

Senator Caines- Clubs and Orgs committee will be moved.

Senator Johnson- meeting times for ethics and ways and means committees, Senator Rodgers said they were supposed to meet today at 3:00 and Justice Ferguson had not been informed so they will have to rescheduled.

New Business:

· Senate Bill 05-F046- motion to pass Senator Nicholes second Senator Munguia. VP WakWak moved to line 19 and asked to amend that the period stop right after Idaho making it a more general sponsorship because Miss. Black Idaho may need to use funds for her competition in Georgia as well as Washington DC. President Martinez asked to amend that line 16 read “Tai” to be the correct spelling of her name. Motion to approve amendments Senator Johnson second Senator Racich. Vote passed. Senate Bill passed 9 yes, 0 no, 0 abstentions, 1 absent. Passed.

· Senate Bill 05-S047- motion to pass Senator Johnson second Senator Racich. VP WakWak asked to change the “o” in bill # to “0”. Discussion ensued regarding the disbursement of the funds, she said they allocated $4,640 between 9 clubs that submitted proposals. Senator Johnson asked why there was a $40 balance remaining in the account, she said they did that to leave a balance in the account, and Senator Rodgers added that once the account is empty they can no longer do matching funds and this way they have some kind of money to give to matching funds applicants. 9 yes, 0 no, 0 abstentions, 1 absent. Passed

· Senate Resolution 05-F007 – President Martinez commended Senator Rodgers for writing the bill. Senator Johnson asked to amend lines 64 due to incorrect spelling, however after review of the dictionary he was found incorrect. Senator Johnson then moved to amend it be spelled “duly,” second Senator Racich. Passed. VP WakWak said she was stuck on the wording of line 52. Senator Johnson motioned to amend lines 52 & 53 to take out “and in turn” and replace it by “thereby bringing,” second Senator Nicholes. Passed. Senator Ramirez asked to amend line 56 to take remove the agricultural portion of the line, second Senator Johnson. Passed. Moved to vote, 7 yes, 0 no, 2 abstentions, 1 absent. Passed

Senate Information Reports:

· Senator Bybee said he went into the bookstore and he did not see our t-shirts out.

· Senator Rodgers noted a letter Senator Racich has drafted and addressed to representative Maxine Bell and JFAC thanking them for approving the partial occupancy costs for the Activity Center for next year. He then read the letter out loud. President Martinez thanked her for taking the time to write it and get it sent out.

· Reminder from Pres Martinez institutional development deadline is March 25^th, if you are on a committee that took on a task to write a proposal for such please let him know and on that same note student technology fee is due April 6^th and same thing applies.

Audience:

· Present were Octavio Ambriz, Cliff Rawson, Amanda Wilson, Kathy Fritze, Annette, Duane, Rocky Owens, LaVaughn Smith

· Rocky Owens thanked those ASLCSC members who came up to Coeur d’ Alene and encouraged further involvement between the two campuses.

· LaVaughn pointed out that the letter to Rep. Bell should read “activity center” rather than athletic center.

· VP WakWak voiced concern over the voting system where many people are abstentions and she is starting to question whether or not the abstentions are valid. She directed everyone to the code of ethics. Senator Nicholes explained that she simply did not feel informed about the bill so she could not vote on it. LaVaughn asked why they don’t do a roll call vote every time. Senator Racich added that it would be a matter of clarity for the record. President Martinez commented that he doesn’t know if it’s clearly laid out as far as which order of voting we do, he believes it is stipulated that roll call is always order of the day if somebody calls for a roll call vote, he believes it proceeds without objection and he thinks a lot of how that vote is determined is dependent upon the chair of such committee, he doesn’t think there’s any stipulation against anything or that is one way or the other.

· Amanda McIver asked to clarify what they need to do regarding Coeur d’ Alene’s graduation. Pres Martinez said he would look into it for the future and if the future is this year then excellent but he cannot guarantee it. He said the senate might have a different take but he would e-mail her to keep her updated. He and Senator Rodgers noted the student fee hearings where they discussed increasing the ESC CdA account per dollar, he thinks it’s $5 right now that every student pays in. He said that we would have to do the lobby for them if that’s something that you feel is sufficient because it’s do the students want to take a fee increase. She asked if that money would then be set aside for banquet, he said yes, in CdA’s internal account, and handled as a line item just as it would on this campus. The question then rises of how much to set aside, $200 per division would be $1200 and Amanda said that if that is too much to ask $100/per would be very helpful also. President Martinez thought that personally she would need to submit another proposal if a different amount were to be considered. She asked to be informed of the senate’s decision regarding funding for the upcoming graduation ceremonies. Senator Rodgers directed her attention to the student binders he brought up in October on page 3 where it lays out where the fees are paid out of by the students on the CdA campus.

Motion to adjourn Senator Johnson second Senator Caines. Meeting Adjourned 6:20 p.m.

Respectfully Submitted by: Amber Hanes-Miller