The meeting was called to order at
Present: Senators Bahlman, Bybee, Caines, Coleman, Johnson, King, Munguia, Nicholes, Racich, Rodgers,
President Martinez, VP Wak Wak, Chief Justice Mosher, Associate Justice Ferguson, Mr. Williams,
Mr. Lytle, Senate Secretary Laura Wilson
Audience: Pam Laird, Whitedove
Minutes: Senator Rodgers asked if the Senate had received the minutes via email. Discussion ensued regarding who had and had not received the minutes.
Mr. Williams: Nothing to report.
Brandon Lytle: Reported on upcoming Intramural events – October 6 roller skating at the Rollaway , Poker on 10/6 7-10:30 in the SUB, 10/7 Ping Pong at noon, 10/8 Rock Climbing at the University of Idaho at 1:00 p.m., 10/9 Bowling Night at Lancer Lanes at 7:00 p.m., Team Tennis at the Tennis Center on 10/10 at 10:00 a.m.., Sonics v.s. Jazz game on 10/17 limited tickets are available. Upcoming SPB events: on October 13 is a Comedy/Magic show in the SUB Solarium, a Hypnotist and Dream Interpreter on their tentative plans. He reported that he had discussed with Senator Coleman, Senator Rodgers and President Martinez about appropriating some monies to pay for the Clubs & Orgs Handbook that is to be printed and passed out to all advisers and club presidents.
President Martinez: *Discussed
further using ASLCSC funds to print the Clubs & Organizations
Handbook. Cost would be approximately
$2.00/club which would bring the cost to approximately $80 to $100. First printing would just be in paper form
rather than an actual “handbook” at this time just in case down the road
changes need to be made. He handed out a single draft copy to be
looked at and left on the table in the Senate office and asked for comments to
be made. He requested everyone to look
at it soon so that it could be printed and gotten out to clubs as soon as
possible. *2003-2004 Legacy Project
Silent Auction – If anyone is willing to help out with the Silent
Auction/Dinner please let President Martinez know. Will Sellman from
the Hot August Nights Committee contacted the ASLCSC Office regarding donating
$1,000 to the Legacy Project. *Regarding
the Student Performing Arts Board – He made his appointment to the board
official. The appointment is Senator Tom
Rodgers. The name will be submitted to
the chair of the board. *He met with
Dene Thomas regarding the
· Vice-President Wak Wak: She discussed a budget printout that she had put in everyone’s mailboxes for the activity that took place in August and September. She asked if everyone preferred the printout method or if they would prefer a report via an overhead. The consensus was to do the report via an overhead method. President Martinez explained what the Fund Balance transfer was to Leadership Development.
· Chief Justice Mosher reported that the Judicial Branch has been requested to write an opinion regarding the situation with the CDA student group. The opinion will be available before they come down next week.
· Clubs & Orgs. Council: Senator Caines reported. Had the first meeting last Friday. Discussed mainly that attendance to these meetings is going to be mandatory, they are going to have to supply a current roster to Brandon and Senator Caines, need a minimum of five members per club. It was explained the rationale behind this. Harriet Husemann came up with a very informative page of ways to publicize. Clubs & Orgs would do well to familiarize themselves with this information. He is getting an email address established for the Clubs & Orgs. Chair to be used from now on rather than using a personal email address. Volunteer opportunities and other such things were discussed. Senator Caines will be typing up the minutes and having those available for anyone who is interesting in having a copy. Open forum: Some were concerned about the policies. By and large everybody pretty much agreed that it was a good way to keep communications open. The next meeting will be scheduled for Friday, November 5th. They will try to meet on the first Friday of each month at Chief Justice Mosher asked if there were going to be proposed changes to the Bylaws. Discussion ensued regarding proposed changes to the bylaws regarding Clubs & Organizations.
Senator Coleman made a motion to move the bylaws changes to Clubs & Orgs. to the Ways & means
Committee, Senator Bybee Seconded the motion. Vote: 9 yes. Motion carries.
· Senate Bill 04-F013, Senator Coleman made a motion to remove Senator Bill 04-F013 from the table for consideration. 9 yes. Motion carries. Motion to approve Senator Nicholes, Second Senator Munguia.
Vote: 8 yes, 1 no, 0 abstentions.
Senate Information Reports:
Senator Rodgers – Asked VP Wak Wak if there was a room set up for a meeting in CDA on
October 28. Discussion ensued regarding
those attending LCSC Day at NIC.
Outcome: some students will
attend for lunch time only in order to return to
· President Martinez: Regarding Co-curricular Competition Fund – he found out today that they moved to an on-line application and we’ve been giving out information that actually has the clubs give physical copies to the office. Today is the deadline, the issue is why bring it forward to you, is because in some regards there were communication gaps somewhere and that information didn’t fully make it to us. They extended the deadline for three days until the 8th of October to compensate for a lot of the information that we provided clubs. We will correct that problem internally on our paperwork so it is not an issue next semester.
· Senator Coleman made a motion to move into executive session to include President Martinez, VP Wak Wak, Chief Justice Mosher, and Associate Justice Ferguson. The motion was seconded by Senator Johnson. Vote: 9 yes. Motion carries.
· Pam Laird: *Native American Club is donating proceeds of an Indian Taco Sale to the Legacy Project. In order to do so they would like some help with the sale. VP Wak Wak, Associate Justice Oatman will be available to help. *Asked for clarification on ASLCSC Grant Funding – one grant per year or one grant per semester. It is one grant per semester. Deadline for fall is October 18. Wondering if it is appropriate to ask for funding to send students to a Leadership Conference. It is appropriate to ask for funding for most any club activity.
· Senator Caines: Matt Smith, President of the Rugby Club approached him and expressed his thanks on behalf of the club for the computer that had been allotted to them. It has helped their club quite a bit.
Motion to adjourn Senator Johnson/Caines, Second Senator Racich Meeting Adjourned 5:55.
Respectfully Submitted by: Laura Wilson