ASLCSC

ASLCSC Bylaws

Table of Contents

 

                                                                                   Article I

                                                                                  Purpose

Section I         Purpose

1.000   Purpose.................................................................................................... Pg. 4

 

Article II

Legislative Branch

Section I         ASLCSCSenate

1.000   ASLCSC Senate Majority Leader........................................................... Pg. 4

2.000   ASLCSC Senate Pro-Tempore................................................................ Pg. 5

3.000   ASLCSC Senate Duties and Responsibilities ........................................ Pg. 5

4.000   The Senate and Senate Session................................................................ Pg. 6

5.000   ASLCSC Senate Executive Session........................................................ Pg. 8

6.000   Vacant Seats............................................................................................ Pg. 8

7.000   Information Session for ASLCSC Student Government........................ Pg. 9

8.000   Sine Die................................................................................................... Pg. 9

Section II        Legislation

1.000   Definition of Bill..................................................................................... Pg. 10

2.000   Definition of Resolution.......................................................................... Pg. 10

3.000   Definition of Legislation......................................................................... Pg. 10

4.000   Procedure of Legislation.......................................................................... Pg. 10

5.000   Submitting of Legislation........................................................................ Pg. 10

6.000   Carry Over Legislation............................................................................ Pg. 12

 

Article III

Executive Branch

Section I         ASLCSC President

1.000   ASLCSC President.................................................................................. Pg. 13

2.000   Information Session................................................................................. Pg. 14

Section II        ASLCSC Vice-President

1.000   ASLCSC Vice-President......................................................................... Pg. 14

2.000   Information Session................................................................................. Pg. 15

Section III      ASLCSC Coeur d’Alene Executive Council

1.000   ASLCSC Coeur d’Alene Executive Council.......................................... Pg. 16

Section IV      Committees Director

1.000   Committees Director................................................................................ Pg. 18

Section V        Media Relations Director

1.000   Media Relations Director......................................................................... Pg. 19

Section VI       Student Involvement Director

            1.000   Student Involvement Director…………………………………………..Pg. 20

 

Article IV

Judicial Branch

Section I         Chief Justice

1.000   Term of Office......................................................................................... Pg. 21

2.000   Duties of the Chief Justice...................................................................... Pg. 22

Section II        Associate Justices

1.000   Term of Office......................................................................................... Pg. 22

Section III      Judicial Powers and Responsibilities

1.000   Judicial Powers and Responsibilities....................................................... Pg. 23

 

Article V

Committees

Section I         ASLCSC Standing Committees

1.000   General..................................................................................................... Pg. 24

2.000   Finance Committee.................................................................................. Pg. 24

3.000   Ethics Committee.................................................................................... Pg. 25

4.000   Ways and Means Committee................................................................... Pg. 26

Section II        ASLCSC Internal Committees

1.000   General..................................................................................................... Pg. 26

2.000   Rules and Responsibilities....................................................................... Pg. 26

3.000   Positions................................................................................................... Pg. 28

 

 

Section III      LCSC Campus Committees

1.000   General..................................................................................................... Pg. 28

2.000   Rules and Responsibilities....................................................................... Pg. 28

3.000   Positions................................................................................................... Pg. 28

 

Article VI

Amendment Procedures for Bylaws

Section I         Amending Bylaws

1.000   Amending Bylaws................................................................................... Pg. 29

 

Article VII

Elections

Section I         Election Board

1.000   Election Board......................................................................................... Pg. 30

Section II        Election Standards

1.000   Candidate and Campaign Rules and Procedures.................................... Pg. 31

2.000   Election Rules and Procedures................................................................ Pg. 32

 

Article VIII

Eligibility and Qualification

Section I         Eligibility for Membership

1.000   In accordance with the ASLCSC Constitution....................................... Pg. 34

2.000   Relinquishment of Office........................................................................ Pg. 34

3.000   Grievance Policy………………………………………………………..Pg. 34

Section II        Eligibility for Credits

1.000   Eligibility for Credits............................................................................... Pg. 35

Section III      Eligibility for Stipends / Scholarships

1.000   Eligibility for Stipends / Scholarships...................................................... Pg. 36

 

Article IX

Administration

Section I         ASLCSC Administrative Procedures

1.000   ASLCSC Administrative Assistant......................................................... Pg. 38

2.000   Work-Study............................................................................................. Pg. 39

3.000   Procedures for Using the Office Facilities and Personnel....................... Pg. 39

BYLAWS

OF

ASSOCIATED STUDENTS OF LEWIS-CLARK STATE COLLEGE

 

Article I

Purpose

Section I         Purpose

1.000   The purpose of this document is to outline and guide the elected and appointed members of the ASLCSC in the day to day operation of the ASLCSC that are not defined in the Constitution of the ASLCSC.

 

Article II

Legislative Branch

Section I         ASLCSCSenate

1.000   ASLCSCSenate Majority Leader

1.100   Duties and responsibilities of the Senate Majority Leader shall include:

1.110   To call the session of the Senate to order at the specified time of the specified day of the academic year, unless otherwise directed by the ASLCSC Senate and cause roll to be called.

1.120   To prepare the agenda of the order of business for each senate meeting.

1.121   The agenda must be set and a copy must be distributed to each member of the ASLCSC Senate and the student newspaper by 10:00 am the morning of the Senate meeting.

1.130   To ensure that minutes are kept of all Senate meetings by the ASLCSC Administrative Assistant.

1.131   The ASLCSC Administrative Assistant shall have the minutes transcribed and distributed to all appropriate parties within three (3) business days.

1.140   To preserve order and decorum during Senate meetings and to decide points of order and parliamentary inquiry subject to the appeal of the ASLCSC Senate.

1.150   To assign all legislation to appropriate Standing Committee, subject to appeal by the ASLCSC Senate.

1.160   To conduct and declare all votes.

1.170   To speak on any issue the Senate Majority Leader shall relinquish the chair to the Senate Pro-Tempore.

1.180   To communicate the actions of the ASLCSC Senate to the appropriate person(s), bodies, or both.

1.181   This communication must be completed within three (3) business days of the action taken by the ASLCSC Senate and must include the vote margin of the action.

1.190   To serve as Chairperson of the KidsCollege Committee, ex-officio member of the Ethics Committee, and a member of the Ways and Means Committee.

1.1100 The nominees for the Senate Majority Leader will be elected by a majority vote of the Senate and should have previous experience within the ASLCSC in the following order of priority: Legislative Branch, Executive Branch, Judicial Branch, and then open to any senator.

1.1101 In the event the Senate Majority Leader is absent from campus or the position is vacant the Senate Pro-Tempore will act as the Senate Majority Leader.

2.000   ASLCSCSenate Pro-Tempore

2.100   Duties and responsibilities of the Senate Pro-Tempore shall include:

2.110   To act in the absence of the Senate Majority Leader.

2.120   To serve as Chairperson of the Ways and Means Committee.

2.130   To serve as the official voice and representative of the ASLCSC Senate as authorized by the Senate Majority Leader.

2.140   To be responsible for the physical and operational aspects of the ASLCSC Senate office and also to be responsible for the maintenance of proper office hours of all ASLCSC Senators.

2.200   The nominees for the Senate Pro-Tempore will be elected by a majority vote of the Senate and should have previous experience within the ASLCSC in the following order of priority:  Legislative Branch, Executive Branch, Judicial Branch, and then open to any Senator.

2.210   In the event the Senate Pro-Tempore is absent from campus or the position is vacant the Senate Majority Leader will appoint a Senator who will temporarily assume all duties of the Senate Pro-Tempore.

3.000   ASLCSC Senate Duties and Responsibilities

3.100   The duties and responsibilities of each ASLCSC Senator shall include:

3.110   Inform the Senate Majority Leader and the ASLCSC Advisor of any change of School, within ten (10) business days.  This shall be done in written form.

3.120   Senators that change between academic or technical programs shall finish the current semester as a Senator of their previous School, but at the end of the semester they shall relinquish all their responsibilities to the Senate.

3.130   Uphold the ASLCSC Constitution, Bylaws, Codes, and Policies and Procedures at all times.

3.140   A Letter of Intent will be filed with the Election Board by all elected Senators stating their acceptance of the office for which they have been elected.

3.141   The Letter of Intent is due in the ASLCSC Judicial Branch office no later than 4:30 pm the Friday before Sine Die.

3.150   A signed Statement of Acknowledgement for having read and understood the ASLCSC Code of Ethics and Attendance Policy and will be submitted no later than 4:30 pm the Friday before Sine Die.

3.151   Copies of the Statement of Acknowledgement will be filed with the ASLCSC Administrative Assistant, the ASLCSC President’s Office, and the ASLCSC Judicial Branch.

3.160   Act in compliance with the Student Code of Conduct at all times.

3.170   Membership in at least two (2) ASLCSC Standing or Internal Committees and two (2) LCSC Campus Committees.

3.180   Meet all demands set forth in the ASLCSC Student Senate syllabus.

3.190   Comply with ASLCSC Attendance Policy (ASLCSC Senate Bill 00-F011 of the Fourth Senate).

3.1100 Comply with the ASLCSC Code of Ethics.

4.000   The Senate and Senate Session

4.100   The ASLCSC Senate shall act as the primary legislative body as outlined in the ASLCSC Constitution. The duties and authorities of the Senate are defined, but not limited to, the Constitution. Other duties, authorities, and responsibilities will be defined in this document and are as follows.

4.110   The public session of the ASLCSC Senate shall be conducted in accordance with the following rules and regulations.

4.120   All rules of order not specified in the ASLCSC Constitution or Bylaws shall be subject to the guidelines set forth in Robert’s Rules of Order.

4.121   The Senate at any time, by a majority vote, may omit the guidelines of Robert’s Rules of Order with the provision that a written set of guidelines be adopted and a copy of these guidelines be distributed to each member of the Senate.

4.130   The Senate or any committee of the Senate may not conduct official business without a quorum.

4.131   A quorum shall consist of fifty-one percent (51%) or more voting members for Senate Meetings as defined by the ASLCSC Constitution.

4.132   A quorum for all other ASLCSC Standing and Internal Committees will be defined as fifty-one percent (51%) or more of the voting members of the committee.

4.140   The Senate Majority Leader shall recognize and record the names of those members of the Senate Gallery indicating a desire to speak on an issue.

4.150   The Senate Majority Leader shall, at their discretion, limit debate time for any and all speakers on any issue.

4.160   The Senate Majority Leader shall, at their discretion, cease the debate of any speaker if the speaker’s comments are not appropriate or germane to the issue at hand, subject to appeal by the Senate.

4.170   The ASLCSC Senate shall conduct its business in the following order:

4.171   I.          Call to order

II.        Roll Call

III.       Approval of the Minutes

IV.       Student Government Advisor

  1. Student Activities Coordinator
  2. LCSC Administration Communication
  3. Executive Communications
  4. Judicial Communications
  5. Committee Reports
  6. Old Business
  7. New Business
  8. Senate Information Reports
  9. Audience Time
  10. Adjournment

4.180   All votes, with the exception of approval of the minutes, editorial amendments, adjournment, and Sine Die, will be roll call votes.

4.181   Roll call votes shall be conducted in alphabetical order.

4.182   The ASLCSC Administrative Assistant shall be responsible for recording roll call votes into the official minutes with each Senator’s vote being recorded.

4.190   The meeting time of the Senate will be 4:30 p.m. every Tuesday, unless otherwise indicated by a unanimous vote of the Senate.  Round Table meetings will be held at 4:30 p.m. every Thursday.

4.191   The official ASLCSC Senate Chamber shall be defined prior to the Fall Semester. These meetings shall be open to the public.

4.192   If the Senate meets outside the Senate Chamber, public notice must be given four (4) business days prior to the meeting, with the correct place and time of the Senate meeting.

4.193   Public notice will include, but is not limited to, printed information posted on bulletin boards in all main campus buildings.

4.194   Public notice will be the responsibility of the Media Relations Director.

5.000   ASLCSC Senate Executive Session

5.100   Executive Sessions of the Senate shall be convened under the following regulations.

5.110   A motion to move into Executive Session is always in order, is debatable, and must receive a two-thirds (2/3) majority vote of the Senate present.

5.120   No binding vote may be taken in Executive Session.

5.130   The following persons shall attend an Executive Session of the Senate.

5.131   The Senate Majority Leader.

5.132   The voting members of the Senate.

5.133   Persons invited to attend by the Senate.

5.140   All information presented in Executive Sessions shall be considered privileged and not open to public disclosure.

6.000   Vacant Seats

6.100   Vacant seats of the ASLCSC Senate shall be filled by the following procedure:

6.110   When a Senate seat becomes vacant for any reason, the Senate Majority Leader will recommend to the Senate, in Bill form, a nominee for the ASLCSC Senate to approve the appointment of the seat.

6.111   The Senate Majority Leader must make reasonable efforts to inform the ASLCSC Student Body of the vacancy before making a recommendation to the ASLCSC Senate.

6.111.1   The Media Relations Director shall post on campus all open positions for Executive Branch, Legislative Branch, and Judicial Branch.

6.111.2   No appointments can be made until at least ten (10) business days after the Media Relations Director is informed to start advertising.

6.112   The Bill must pass the ASLCSC Senate with a two-thirds (2/3) vote of the ASLCSC Senate present and the signature of the ASLCSC President.

6.120   If for any reason a recommendation of an applicant is not submitted to the ASLCSC Senate Majority Leader within twenty (20) business days after the vacancy has occurred, any ASLCSC Senator may introduce a Bill to the ASLCSC Senate with their nomination for appointment.

6.200   The filling of vacancies will be in the following manner:

6.210   A vacancy occurring in the ASLCSC Vice-Presidency shall be filled by an ASLCSC Presidential appointment with the advice and consent of the ASLCSC Senate.  Consent for this purpose is defined as an affirmative vote by a simple majority of the ASLCSC Senate present.

6.220   When the vacancy of the ASLCSC Vice-President occurs, the Senate Pro-Tempore of the ASLCSC Senate shall assume the duties of the Vice-President until a new Vice-President is appointed by the ASLCSC President.

6.230   If an appointment is not put forward by the President within ten (10) business days from the date of vacancy for the office of Vice-President, the acting Vice-President (Senate Pro-Tempore of the ASLCSC Senate) shall become the new ASLCSC Vice-President.

6.240   All other vacancies will be filled as defined by the ASLCSC Constitution, Bylaws, Codes, and Policies and Procedures.

6.250   No member of the ASLCSC will hold more than one position in the ASLCSC Student Government.

7.000   Information Session for ASLCSC Student Government

7.100   An information session will be held for the newly elected President, Vice-President and all Senators with the incumbent President, Vice-President and Senate Majority Leader.

7.110   The information session will be held the last Thursday in April at noon.

7.120   The Chief Justice shall sponsor and notify all participants in writing of the information session.

7.130   The information session shall be presided over by the incumbent President.

7.140   Any newly elected ASLCSC Senator who cannot attend the information session will be required to spend a minimum of two (2) hours with an incumbent Senator.

8.000   Sine Die

8.100   The ASLCSC Senate in their Second Regular Session will be dismissed on the Tuesday of “No Final Exam Week”.

8.110   The new ASLCSC Senate in their First Regular Session will convene the first Tuesday in May, immediately after the old ASLCSC Senate is dismissed, Sine Die.

Section II        Legislation

1.000   Definition of Bill

1.100   The definition of a Bill means, but is not limited to, the draft of a proposed legislative act, directing a course of action, amending existing ASLCSC Bylaws, Codes, and Policies and Procedures, confirmation of appointments, or approval of the ASLCSC Budget.

1.200   Bills are established by a majority vote of the Senate present and approval and signature of the ASLCSC President.

1.300   An official Bill can only be rescinded by another official Bill.

2.000   Definition of Resolution

2.100   The definition of a Resolution means a statement of intent, feeling, or official position of the ASLCSC, directed towards a person, body, or policy.

2.200   Resolutions are established by a two-thirds (2/3) majority vote of the ASLCSC Senate present and approval and signature of the ASLCSC President.

3.000   Definition of Legislation

3.100   Legislation is defined as any ASLCSC Senate Bill or Resolution.

4.000   Procedure of Legislation

4.100   Each piece of legislation shall embrace only one (1) subject and matters properly connected therewith. The subject of the legislation shall be clearly expressed in the title. Each section of the legislation shall deal with only one (1) aspect of the proposal.

4.200   Each piece of legislation shall be typewritten, have page numbers, and have line numbers before it is presented to the Senate.

4.300   Each Senate Bill shall have an enacting clause and a section within the body specifying when the Bill becomes effective.

5.000   Submitting Legislation

5.100   The following specific procedure shall be followed by the ASLCSC Senate:

5.110   Any member of the Senate, the ASLCSC President, Vice-President, Executive Council Chairperson, or any ASLCSC Standing or Internal Committee, may author legislation for introduction.  Student Body members may submit a proposal for legislation to a member of the Senate and then a Senator may sponsor a Bill.

5.120   For funding opportunities refer to current funding document, “Funding Opportunities.”

5.130   Submission of legislation for introduction into the Senate shall consist of an official and recorded number, have a sufficient number of copies prepared and have them distributed to the Senate by 10:00 am of the school day preceding the regular Senate meeting.

5.200   Upon receipt of legislation, the Senate Majority Leader shall place all newly submitted legislation on the agenda as NEW BUSINESS for the upcoming meeting of the Senate.

5.300   During the ASLCSC Senate meeting when Bills or Resolutions are submitted, they shall be introduced and read in its entirety by the Senate Majority Leader by official number, author, and title.

5.310   All proposed legislation shall be referred to the appropriate committee, as deemed necessary by the Senate Majority Leader.

5.311   A motion can be made by a Senator to call for immediate consideration.

5.320   At the time of introduction, the majority of the Senators present may vote for immediate consideration of the legislation.

5.330   If the Senate passes the legislation, the following procedure shall be adhered to:

5.331   All Resolutions passed will have copies sent to the ASLCSC President who will be responsible for distributing them to the appropriate parties, and a copy will be sent to the student media and the local media by the Media Relations Director.

5.332   If the Senate passes a Bill the Senate Majority Leader will forward the Bill to the ASLCSC President, within forty-eight (48) hours of the action, for consideration.

5.333   Following introduction, the Senate Majority Leader, with Senate approval, may refer the legislation to an appropriate ASLCSC Standing or Internal Committee, for a period not to exceed three (3) school weeks, and add it to the Senate’s meeting agenda as OLD BUSINESS until action is taken on the legislation by the Senate.

5.400   At the time the legislation is brought to the floor for consideration, the committee to which it has been assigned shall give the Senate a recommendation of “pass”, “fail”, “no recommendation”,  refer the legislation back to the author, or amend with permission of the author.

5.410   No amendments may be made to any legislation without the author’s consent, written or oral.

5.500   When a bill is passed by the Senate and signed by the ASLCSC President the following procedure shall be adhered to:

5.510   The Senate Administrative Assistant shall prepare the official Bill.  The Bill shall have a sheet attached to it which shall state: what committee, if any, considered the Bill, the committee’s recommendation, the committee Chairperson or acting Chairperson’s, the Senate Majority Leader, and the ASLCSC President’s signature, duly dated.

5.520   The official Bill shall be kept by the ASLCSC Administrative Assistant and a copy placed in the ASLCSC Register.

5.600   If at any time the committee has not returned the legislation to the floor of the Senate within ten (10) business days, a majority vote of the Senate members present may force the Bill out of the committee for immediate consideration.

5.700   The author of the legislation shall be allowed both opening and closing debate.

5.800   After the legislation has been introduced to the floor of the Senate, all editorial amendments must have unanimous consent.

5.900   All Senate Bills will require a simple majority vote of the ASLCSC Senators present to pass, unless otherwise stated in this document.

6.000   Carry Over Legislation

6.100   Upon adjournment of the last Fall meeting of the ASLCSC Senate, all legislation left on the calendar as OLD BUSINESS shall be placed on to the NEW BUSINESS calendar for the first official meeting of the Spring semester, retaining the same number and sequence.  All legislation on the calendar as NEW BUSINESS shall be retained as NEW BUSINESS with the same number and sequence.

6.200   At Sine Die, the ASLCSC Senate, prior to the inauguration of the new ASLCSC President, Vice-President, and Senators, all legislation left on the OLD or NEW BUSINESS calendar shall die upon adjournment of the old Senate.

6.300   If legislation is vetoed by the ASLCSC President, the ASLCSC Senate may either override the veto by two-thirds (2/3) vote of the ASLCSC Senate members present or uphold the veto. 

6.310   If the veto is upheld, the legislation may be tabled for further reconsideration, without resubmission to the Senate.

6.400   If new information or a different situation makes it apparent that a different result might reflect the true will of the ASLCSC Senate, a member who voted with the prevailing side can propose to reconsider the vote; they can move that the question shall come before the Senate again as if it had not been previously considered.

 

 

 

 

 

 

Article III

Executive Branch

Section I         ASLCSC President

1.000   ASLCSC President

1.100   The duties and authorities of the President are defined by, but not limited to the ASLCSC Constitution, Bylaws, Codes, and Policies and Procedures. Other duties, authorities, and responsibilities will include the following:

1.110   Uphold the ASLCSC Constitution, Bylaws, Codes, Policies and Procedures at all times.

1.120   If the President cannot attend an ASLCSC Senate or Round Table meeting, the President will authorize a member of the Executive Branch to represent the President in their absence.  Prior notification shall be given to the Senate Majority Leader.

1.130   Will get the approval of the Senate, by a simple majority for any expenditure over five hundred dollars ($500.00) from any ASLCSC account that the President has primary responsibility and accountability for.

1.140   The ASLCSC President has primary responsibility and accountability for the following accounts: General Reserve, Leadership Development, and General Operations.

1.150   Must get two-thirds (2/3) approval vote of the Senate present for any expenditure over fifty dollars ($50.00) from any ASLCSC account that will place that account into a deficit, or is in deficit.

1.160   Must notify the Senate of any fund transfers within one working week of the transfer.

1.170   Will be responsible for the conduct of all Executive Branch members.

1.180   Will be responsible for the organization of an ASLCSC Student Government retreat and work session(s) to plan and organize the operations of the ASLCSC for the school year.

1.181   This retreat will take place prior to October 1 and will not exceed a total cost of two thousand-five hundred dollars ($2,500.00).

1.190   Must give a written explanation to the ASLCSC Senate on any and all vetoed legislation.

1.1100 Must get a two-thirds (2/3) approval vote from the ASLCSC Senate present for any ASLCSC funds used to co-sponsor an event with both campus and non-campus groups.

1.1110 A Letter of Intent will be filed with the Election Board by the elected President stating their acceptance of the office for which they have been elected.

1.1110.1   The Letter of Intent is due in the ASLCSC Judicial Branch Office no later than 4:30 pm the Friday before Sine Die.

1.1120 A signed Statement of Acknowledgement for having read and understood the ASLCSC Code of Ethics and Attendance Policy will be submitted no later than 4:30 pm the Friday before Sine Die.

1.1120.1   Copies of the Statement of Acknowledgement will be filed with the ASLCSC Administrative Assistant, the ASLCSC President’s Office, and the ASLCSC Judicial Branch.

2.000   Information Session

2.100   Both the incumbent and newly elected President must attend the information session held for the ASLCSC Student Government on the last Thursday in April.

2.110   If either the incumbent or newly elected President cannot attend the information session, the newly elected President must spend a minimum of five (5) hours with the current President.

2.200   The newly appointed ASLCSC Coeur d’Alene Chairperson must schedule and attend a two (2) hour session with the ASLCSC President as an information session.

2.210   Theinformation session for the ASLCSC Coeur d’Alene Chairperson and the ASLCSC President must happen prior to confirmation of the Chairperson’s appointment, by the ASLCSC Senate.

Section II        ASLCSC Vice-President

1.000   ASLCSC Vice-President

1.100   The duties and responsibilities of the ASLCSC Vice-President are defined by, but not limited to the ASLCSC Constitution, Bylaws, Codes, and Polices and Procedures. Other duties and responsibilities will include the following:

1.110   Have primary responsibility for keeping account of and

presenting the financial status of all ASLCSC accounts at

the second Senate meeting of each month.

1.111   Examine the spending records of all accounts, both periodically and upon the request of the ASLCSC President, Chief Justice, Senate Majority Leader, or the ASLCSC Advisor.

1.112   Have full and complete access to all accounts supported by Student Fees and administered by the ASLCSC.

1.113   Be the financial liaison to the ASLCSC Senate on all financial matters concerning ASLCSC funds.

1.114   Will meet with other Executive Cabinet members and Internal Committees regarding their budgets, as deemed necessary.

1.115   Will meet with the Finance Committee throughout the school year prior to any address of the financial budgetary issues to the ASLCSC Student Government.

1.116   Present the ASLCSC financial status to the ASLCSC Senate monthly.

1.120   To vote in case of a tie vote on ASLCSC Senate Bills, Resolutions, appointments or Chairpersons of the ASLCSC.

1.130   Will serve as Chairperson for the Finance, Graduation Banquet, and Christmas Craft Fair Committees.

1.131    Will get the approval of the Senate, by a simple majority for any expenditure over five hundred dollars ($500) from the Craft Fair Account or the Graduation Account.

1.132   Must get two-thirds (2/3) approval vote of the Senate present for any expenditure over fifty dollars ($50.00) from any ASLCSC account that will place that account into a deficit, or is in deficit.

1.133    Must notify the Senate of any fund transfers within one working week of the transfer.

1.140   Will assist in fulfilling other duties that the ASLCSC President deems appropriate.

1.150   A Letter of Intent will be filed with the Election Board by the elected Vice-President stating their acceptance of the office for which they have been elected.

1.151   The Letter of Intent is due in the ASLCSC Judicial Branch office no later than 4:30 pm the Friday before Sine Die.

1.160   A signed Statement of Acknowledgement for having read and understood the ASLCSC Code of Ethics and Attendance Policy will be submitted no later than 4:30 pm the Friday before Sine Die.

1.161   Copies of the Statement of Acknowledgement will be filed with the ASLCSC Administrative Assistant, the ASLCSC President’s Office, and the ASLCSC Judicial Branch.

2.000   Information Session

2.100   Both the incumbent and newly elected Vice-President must attend the information session for the ASLCSC Student Government on the last Thursday in April.

2.110   If either the current or newly elected Vice-President cannot attend the information session, the newly elected Vice-President must spend a minimum of four (4) hours with the current Vice-President.

Section III      ASLCSC Coeur d’Alene Executive Council

1.000   ASLCSC Coeur d’Alene Executive Council

1.100   Perform and adhere to all duties and responsibilities as set forth in theASLCSC Constitution, Bylaws, Codes, and Policies and Procedures.

1.200   The ASLCSC Coeur d’Alene is an Executive Council and helps ASLCSCrepresent the students of the LCSC campus located in Coeur d’Alene, Idaho.

1.300   The official name of this Executive Council will be the ASLCSC Coeur d’Alene.  No other name in association with this Executive Council is permitted.

1.310   The ASLCSC Coeur d’Alene is not a separate government, but is an arm of the ASLCSC Executive Branch and reports to the ASLCSC President.

1.400   The Chairperson of the ASLCSC Coeur d’Alenewill be known as the “Chairperson” of the ASLCSC Coeur d’Alene.

1.500   The selection of the ASLCSC Coeur d’Alene will be conducted in the following manner:

1.510   The current Chairperson of the ASLCSC Coeur d’Alene will send out a letter to all LCSC Coeur d’Alene campus Division Directors or Coordinators requesting their nominees for the next academic year.  The letter shall be sent by the first Friday in March.

1.520   The deadline for receiving nominations from the LCSC Coeur d’Alene Division Directors or Coordinators will be the last Friday in March.

1.530   All nominees for the ASLCSC Coeur d’Alenepositions must submit a resume to the ASLCSC Administrative Assistant at the Lewiston campus no later than the second Friday in April, to be reviewed by the ASLCSC President-Elect at a later date.

1.531   The resumes must consist of, but are not limited to, the nominees’ year in school and the qualifications for membership in the ASLCSC Coeur d’Alene.

1.532   The nominees’ qualifications shall be consistent with the ASLCSC Constitution in Article III, Section 2.

1.540   Before the current academic term is complete, the ASLCSC President-Elect must acquire validation of the nominees’ qualifications.  Once validation is complete, the ASLCSC Administrative Assistant will notify the ASLCSC Coeur d’Alene Advisor.

1.550   The nominees’ for the ASLCSC Coeur d’Alene must hold their first meeting before the completion of the current academic term and will elect nominees for the positions of Chairperson, Vice-Chairperson, and Secretary.

1.551   These are the only required positions within the Executive Council, but the Executive Council is not limited to these positions.

1.560   The ASLCSC Coeur d’AleneAdvisor will notify the ASLCSC President-Elect of the newly elected nominees.

1.570   The Chairperson of the ASLCSC Coeur d’Alene shall be appointed as an Executive Branch Cabinet Member by the ASLCSC President and approved by a simple majority of the ASLCSC Senate present.

1.600   The ASLCSC Coeur d’Alene Chairperson shall:

1.610   Schedule and attend a two (2) hour session with the ASLCSC President as an information session.

1.620   Appoint the elected nominees to the positions of Vice-Chairperson and Secretary/Treasurer of the ASLCSC Coeur d’Alenewith the approval of the ASLCSC President.

1.621   Appoint other elected nominees of the ASLCSC Coeurd’Alene to additional positions, as deemed necessary, with the approval of the ASLCSC President.

1.630   The ASLCSC Coeur d’Alene Chairperson will be responsible for the Coeur d’Alene  budget line and their signature must be on all expenditure forms that will affect that account.

1.640   Receive a majority yes vote of support from the ASLCSC Senate for any event, function, project, or purchase when the total cost is in excess of three hundred fifty dollars ($350.00) or for any amount over fifty dollars ($50.00) that will place the ASLCSC Coeur d’Alene budget line in a deficit situation.

1.641   Present a written outline of the event, function, project, or purchase and an itemized list of expenses to the ASLCSC Senate before the Senate can take action on the proposal.

1.650   Send out a letter to all LCSC Coeur d’Alene campus Division Directors or Coordinators requesting their nominees for the next academic year.  The letter shall be sent by the first Friday in March.

1.700   The ASLCSC Coeur d’Alene shall make at least one (1) trip during the Fall Semester, to the main LCSC campus to meet with the ASLCSC Legislative and Executive Branch.

1.800   The ASLCSC Lewiston campus shall make at least one (1) trip during the Spring Semester to the LCSC Coeur d’Alene campus to meet with the ASLCSC Coeur d’Alene.

1.900   At least one (1) member of ASLCSC Coeur d’Alenewill attend the ASLCSC summer retreat at the expense of the ASLCSC.

1.1000 The ASLCSC Coeur d’Alenewill implement Policies and Procedures that conform to the ASLCSC Constitution, Bylaws, Codes and Policies and Procedures.

1.1010 The Policies and Procedures of the ASLCSC Coeur d’Alene must be reviewed by the ASLCSC Judicial Branch and deemed constitutionally valid.

1.1011 Pass with a two-thirds (2/3) majority vote of the ASLCSC Senate present and the signature of the ASLCSC President.

1.1020 Each amendment to the Policies and Procedures of the ASLCSC Coeur d’Alenemust be subject to review by the ASLCSC Judicial Branch.

1.1021 Pass with a two-thirds (2/3) majority vote of the ASLCSC Senate present and the signature of the ASLCSC President.

1.1100 The ASLCSC Coeur d’Alene Chairperson will submit a report to the ASLCSC President, Advisor, and Administrative Assistant by the Roundtable meeting each week.

1.1110 This report willhighlight the events of the past week and future plans of ASLCSC Coeur d’Alene as well as provide the minutes for any and all ASLCSC Coeur d’Alene meeting.

Section IV      Committees Director

1.000   Committees Director

1.100   The Committees Director will be appointed by the ASLCSC President and is subject to confirmation by the ASLCSC Senate present by a simple majority vote for a one (1) year term.

1.200   The Committees Director will have the following duties andresponsibilities:

1.210   Perform and adhere to all duties and responsibilities as set forth in theASLCSC Constitution, Bylaws, Codes, and Policies and Procedures.

1.220   Compiling minutes and up-to-date Policies and Procedures for all ASLCSC Standing Committees and ASLCSC Internal Committees.

1.230   Making sure that all LCSC Campus Committees are represented and meet with LCSC Campus Committee representatives as needed.

1.240   Meet with committee Chairpersons regularly or when deemed necessary due to the level of activity.

1.250   Help coordinate volunteers for committees, as needed, for events and activities.

1.260   Monitor the status of events and activities within each Internal Committee.

1.270   Recruit volunteers or staff members, as necessary, to help in the coordination of duties.

1.280   Report any violations of ASLCSC Attendance Policy to the ASLCSC President and the ASLCSC Senate Majority Leader.

1.290   The Committees Director is prohibited from membership on any ASLCSC Standing or ASLCSC Internal Committee.  Membership is also prohibited from any campus wide committee that reports back to the ASLCSC.

1.300   The Committees Director will fulfill other duties that the ASLCSC President deems appropriate.

1.400   A signed Statement of Acknowledgement for having read and understood the ASLCSC Code of Ethics and Attendance Policy will be submitted no later than the Senate Meeting in which confirmation of appointment has taken place.

1.310   Copies of the Statement of Acknowledgement will be filed             with the ASLCSC Administrative Assistant, the ASLCSC President’s Office, and the ASLCSC Judicial Branch.

Section V        Media Relations Director

1.000   Media Relations Director

1.100   Perform and adhere to all duties and responsibilities as set forth in theASLCSC Constitution, Bylaws, Codes, and Policies and Procedures.

1.200   The Media Relations Director will be appointed by the ASLCSC President and subject to confirmation by the ASLCSC Senate present by a simple majority vote for a one (1) year term.

1.300   The Media Relations Director is responsible for issuing press releases and keeping the media informed of all events that affect the members of the ASLCSC and will have the following duties:

1.310   Post on campus all certified election results and distribute the results to the media.

1.320   Post on campus all open positions for the Executive Branch, Legislative Branch, and Judicial Branch.

1.321   Post on campus all confirmed appointments.

1.330   Post on campus and provide to the media information about activities of student interest or concern.

1.400   The Media Relations Director will be responsible for the Media Relations budget and their signature must be on all expenditure forms that will affect that account.

1.410   Any expenditure over one hundred dollars ($100.00) must also contain the signature of the ASLCSC President.

1.500   The Media Relations Director will fulfill other duties that the ASLCSC President deems appropriate.

1.600    Shall be required to attend half of the Senate and Roundtable Meetings per semester.

1.700    The Media Relations Director shall serve on three internal committees and one external.

            1.710  The Craft Fair, Graduation and Legacy Committee shall

                        Serve as the internal committees.

                        1.711 Shall serve as Vice-Chairman of the Craft Fair Committee.

            1.720  The Communication Board shall serve as the external committee.

1.800   A signed Statement of Acknowledgement for having read and understood the ASLCSC Code of Ethics and Attendance Policy will be submitted no later than the Senate Meeting in which confirmation of appointment has taken place.

1.810   Copies of the Statement of Acknowledgement will be filed             with the ASLCSC Administrative Assistant, the ASLCSC President’s Office, and the ASLCSC Judicial Branch.

Section VI     Student Involvement Director

1.000 Student Involvement Director    

1.100  The Student Involvement Director will be appointed by the President of ASLCSC and is subject to the confirmation by the ASLCSC Senate by a simple majority vote for a one (1) year term.

1.200  The Student Involvement Director will have the following duties and responsibilities:

            1.210  Perform and adhere to the ASLCSC Bylaws, Constitution, Codes and Policies and Procedures.

            1.220  Shall serve as the representative of ASLCSC in matter concerning athletics, Campus Recreation, clubs and organizations, Warrior Zone, Student Activities, and the Warrior Entertainment Board.

1.230  Is responsible for promoting the cultural sprit of LCSC, through the ideals of students, faculty, staff, and the campus environment; coinciding as a facilitator to meet the needs of both Academic and Professional Technical Students.

1.240  Shall be required to attend half of the Senate and Roundtable Meetings per semester.

1.250 The Student Involvement Director will fulfill other duties that the ASLCSC President deems appropriate.

1.260  Is required to serve on two internal and two external committees.  Legacy and Graduation Committees shall count as both internal committees.  Clubs and Organizations and Athletic Advisory shall serve as both external committees.

1.261 Shall serve as the Vice-Chairman for the Graduation Committee.

1.300 A signed Statement of Acknowledgement for having read and understood the ASLCSC Code of Ethics and Attendance Policy will be submitted no later than the Senate Meeting in which confirmation of appointment has taken place.

1.310  Copies of the Statement of Acknowledgement will be filed with the ASLCSC Administrative Assistant, the ASLCSC President’s Office, and the ASLCSC Judicial Branch.

 

Article IV

Judicial Branch

Section I         Chief Justice

1.000   Term of Office

1.100   The Chief Justice shall be nominated by the ASLCSC President and confirmed by a majority vote of the ASLCSC Senate present.

1.110   The nomination and confirmation process is applicable only for the initial term of the Chief Justice.

1.200   The Chief Justice shall remain in office for as long as he or she is qualified to hold office.

1.300   Term of office shall be defined as one (1) academic year.

1.400   There shall be no limit to the number of terms the Chief Justice may serve.

1.500   A Letter of Intent is an affirmation or a declination of office for the upcoming term of office.  The Letter of Intent must be addressed to the President and the Chief Justice. The Letters must be submitted to the President, the Chief Justice and the ASLCSC Administrative Assistant. The Letters must also contain your signature and the ASLCSC Seal and date stamp.

1.510   A Letter of Intent must be submitted to the President, the Chief Justice, and the ASLCSC Administrative Assistant at the end of each term, upon resignation or final graduation from LCSC.

1.520   A Letter of Intent that is submitted at the end of each term must be submitted the Thursday prior to Sine Die by 4:30 p.m.

1.521   The failure to submit a Letter of Intent equates to an official resignation of office.

1.600   A signed Statement of Acknowledgement for having read and understood the ASLCSC Code of Ethics and Attendance Policy will be submitted no later than the Senate Meeting in which confirmation of appointment takes place.

1.610   Copies of the Statement of Acknowledgement will be filed             with the ASLCSC Administrative Assistant, the ASLCSC President’s Office, and the ASLCSC Judicial Branch.

2.000   Duties of the Chief Justice

2.100   The Chief Justice shall:

2.110   Have oversight of the ASLCSC Judicial Branch which includes, but is not limited to:

2.111   Convening all Judicial Branch meetings.

2.112   Assignment of duties to Associate Justices.

2.113   Perform and adhere to all duties and responsibilities as set forth in the ASLCSC Constitution, Bylaws, Codes, and Policies and Procedures,

2.114   Ensure that Associate Justices perform and adhere to all duties and responsibilities as set forth in the ASLCSC Constitution, Bylaws, Codes, and Policies and Procedures.

2.120   Serve on the Student Hearing Board.

2.130   Serve as Chairperson of the Election Board.

2.131   Nominate Election Board members as deemed appropriate.

2.140   Act asChairperson of all Judicial Branch meetings.

2.150   Act as the Presiding Judge over all Judicial Hearings.

2.151   Should the Chief Justice be unable to preside over a Judicial Hearing, the Chief Justice shall appoint an Associate Justice to serve as the Presiding Judge.

2.160   Serve on the ASLCSC Ways and Means Committee.

2.170   Serve as the Chief Financial Officer for the budget of the ASLCSC Judicial Branch.

Section II        Associate Justices

1.000   Term of Office

1.100   Associate Justices shall be nominated by the ASLCSC President with the agreement of the ASLCSC Chief Justice and confirmed by a simple majority vote of the ASLCSC Senate present.

1.110   The nomination and confirmation process is applicable only for the initial term of each Associate Justice.

1.111   In the event that there is no acting Chief Justice, the nomination of an Associate Justice remains solely on the ASLCSC President.

1.200   Associate Justices shall remain in office for as long as they are qualified to hold office.

1.300   Term of office shall be defined as one (1) academic year.

1.400   There shall be no limit to the number of terms Associate Justices may serve.

1.500   A Letter of Intent is an affirmation or a declination of office for the upcoming term of office.  The Letter of Intent must be addressed to the President and the Chief Justice. The Letters must be submitted to the President, the Chief Justice and the ASLCSC Administrative Assistant. The Letters must also contain your signature and the ASLCSC Seal and date stamp.

1.510   A Letter of Intent must be submitted to the President, the Chief Justice, and the ASLCSC Administrative Assistant at the end of each term, upon resignation or final graduation from LCSC.

1.520   A Letter of Intent that is submitted at the end of each term must be submitted the Thursday prior to Sine Die by 4:30 p.m.

1.521   The failure to submit a Letter of Intent equates to an official resignation of office.

1.600   A signed Statement of Acknowledgement for having read and understood the ASLCSC Code of Ethics and Attendance Policy will be submitted no later than the Senate Meeting in which confirmation of appointment takes place.

1.610   Copies of the Statement of Acknowledgement will be filed             with the ASLCSC Administrative Assistant, the ASLCSC President’s Office, and the ASLCSC Judicial Branch.

Section III      Judicial Powers and Responsibilities

1.000   The ASLCSC Judicial Branch has the power and responsibility to:

1.100   Perform and adhere to all duties and responsibilities as set forth in the ASLCSC Constitution, Bylaws, Codes, and Policies and Procedures.

1.200   Render written opinions, deliver rulings, and exercise the power of judicial review.

1.300   Coordinate and supervise all ASLCSC elections.

1.310   The ASLCSC elections shall be governed by the ASLCSC Election Code.

1.311   An Election Code shall be proposed by the Election             Board and reviewed by the ASLCSC Judicial Branch for constitutionality. The Judicial Branch shall submit the constitutional Election Code to the Senate for approval on or before the last Senate meeting in October.

1.312   All Justices shall serve on the ASLCSC Election Board except those running for a Student Government elected position.

1.400   Review LCSC Club Constitutions and Policies and Procedures for constitutionality.

 

Article V

Committees

Section I         ASLCSC Standing Committees

1.000   General

1.100   The ASLCSC Student Government Standing Committees shall be the Finance Committee, Ethics Committee, and Ways and Means Committee.

1.200   The ASLCSC Standing Committees shall be created or dissolved by an ASLCSC Bylaw amendment.

1.300   All ASLCSC Standing Committees shall be bound by the ASLCSC Constitution, Bylaws, Codes, and Policies and Procedures.

1.400   No ASLCSC Standing Committee shall conduct official business without a quorum.

1.410   A quorum is defined as no less than fifty-one percent (51%) of the voting members.

1.500   All ASLCSC Standing Committees shall convene for the first meeting of each academic year no later than the last week of September.

1.600   Committee Chairperson, Vice-Chairperson, and Secretary will be elected by a simple majority vote of the Standing Committee members at the first meeting of the committee unless otherwise stipulated in the ASLCSC Constitution, Bylaws, Codes, or Policies and Procedures.

2.000   Finance Committee

2.100   The Finance Committee shall consist of four (4) ASLCSC Senators and the ASLCSC Vice-President as the Chairperson.

2.200   The duties and responsibilities of the Finance Committee shall include:

2.210   To advise the ASLCSC Senate on the appropriation of ASLCSC Student Government funds.

2.211   ASLCSC Student Government funds includes, but is not limited to, Scholarships, Leadership Development, General Operations, General Reserve, Student Senate, Graduation Banquet, Media Relations, Judicial Branch, KidsCollege, Craft Fair, Administrative Assistant Salary, Book Exchange, Clubs and Organizations, and Legacy committee.

2.212   Clubs and Organizations are entitled to start-up and matching funds from the ASLCSC Clubs and Organizations fund for recognized Clubs and Organizations.

2.213   Twice annually Clubs and Organizations have the right to apply for supplemental funding from the ASLCSC Clubs and Organizations fund, through the ASLCSC office.

2.213.1   Proposals and applications for supplemental funding are presented to the Finance Committee for disbursement consideration.

2.213.2   Legislation for approval for Clubs and Organizations funding shall be initiated by the Chairperson to be brought to the ASLCSC Senate floor for approval by simple majority vote of the ASLCSC Senate present.

2.214   Loss of official recognition, the Organization’s financial account will be terminated, and the funds, if any, will be surrendered to the ASLCSC Clubs and Organizations fund.

2.220   To be the advisory body for the ASLCSC Student Government on all matters of financial concern regarding ASLCSC funds.

2.230   Meet throughout the school year prior to any address of the ASLCSC Vice-President to the ASLCSC Student Government regarding financial matters.

2.240   To perform other financial functions that the Senate Majority Leader deems appropriate.

3.000   Ethics Committee

3.100   The Ethics Committee shall consist of four (4) ASLCSC Senators with the Senate Majority Leader as a non-voting ex-officio member.

3.200   The duties and responsibilities of the Ethics Committee shall include:

3.210   Review the conduct, attendance, and performance of all the ASLCSC Senators.

3.220   Recommend to the ASLCSC Senate Majority Leader the eligibility for academic credit and stipend award amounts each semester.

3.230   Review in-house grievances of the ASLCSC Senate and make recommendations to the ASLCSC Senate for final action.

3.240   Recommend to the ASLCSC Senate any ASLCSC Senator for reprimand or impeachment.

3.241   This recommendation is subject to review by the Judicial Branch.

3.242   This recommendation can only come after a formal investigation by the ASLCSC Ways and Means Committee.

3.243   This recommendation is subject to an appeal to the Judicial Branch upon written request of the party involved.

3.250   Recommend for a special commendation any ASLCSC Senators who have shown exemplary service to or for the ASLCSC.

3.251   A special commendation is available only for recognition of service or achievements above and beyond the regular call of duty for ASLCSC Student Government.

3.252   A special commendation is not the same as an award for service.

3.260   Perform other duties that the Senate Majority Leader deems appropriate.

4.000   Ways and Means Committee

4.100   The Ways and Means Committee shall consist of the Chairpersons of the Finance and Ethics Committees, the Pro-Tempore of the ASLCSC Senate, and the ASLCSC Chief Justice.

4.200   The ASLCSC Senate Pro-Tempore shall be the Chairperson of the Ways and Means Committee.

4.300   The Committee will meet when deemed necessary by the Chairperson of this committee or by the ASLCSC Senate Majority Leader.

4.400   The duties and responsibilities of the Ways and Means Committee shall be:

4.410   For the investigation of any improper ASLCSC Student Governmental activities.

4.420   For the setting up and taking down of the ASLCSC Senate Chambers for each Senate and Round Table meeting.

4.430   For maintaining two (2) current up-to-date copies of the ASLCSC Constitution, Bylaws, Codes, and Polices and Procedures.

4.431   One (1) set shall be kept in the ASLCSC Legislative Branch office.

4.432   One (1) set shall be kept in the ASLCSC Judicial Branch office.

4.440   To review and make recommendations to the ASLCSC Senate on all amendments to the ASLCSC Constitution, Bylaws, Codes, and Policies and Procedures.

4.450   To perform other functions that the ASLCSC Senate Majority Leader deems appropriate.

Section II        ASLCSC Internal Committees

1.000   General

1.100   The term “committee” for this section is a general term for committee, sub-committee, board, liaison, advisory, and similar bodies.

1.200   Internal Committees consist of all committees directly under the purview of the ASLCSC Student Government that are not ASLCSC Standing Committees, LCSC Campus Committees, or ASLCSC Executive Branch.

1.210   Internal Committees include all special, ad hoc, and temporary committees.

2.000   Rules and Responsibilities

2.100   All ASLCSC Internal Committees shall convene for the first meeting of each academic year by the last week of September.

2.200  No committee shall conduct business without a quorum.

2.210    A quorum is defined as no less than fifty-one percent (51%) of the voting members on the committee.

2.300   Committee Chairperson, Vice-Chairperson, and Secretary will be elected by a simple majority vote of the Internal Committee members at the first meeting of the committee unless otherwise stipulated in the ASLCSC Constitution, Bylaws, Codes, or Policies and Procedures.

2.400   At the first committee meeting of the academic year all committees will discuss, set, or amend Policies and Procedures and goals for the coming academic year for the committee.

2.410   Send to the Judicial Branch any new or amended Policies and Procedures of the committee for review of constitutionality.

2.411   Upon the Judicial Branch approval for constitutionality, the Policies and Procedures must be sent to the ASLCSC Senate for ratification.

2.420   If the committee feels that no goals can be set for the committee, by a two-thirds (2/3) majority vote of the committee, the committee may decide to make a recommendation to the ASLCSC Senate to dissolve the committee.

2.421   To formally dissolve an ASLCSC Internal Committee, a two-thirds (2/3) majority vote of the ASLCSC Senate must approve the dissolution.

2.422   If the ASLCSC Senate does not approve the dissolution of the Internal Committee, the ASLCSC Senate must make recommendations for a course of action for the committee.

2.500   Committee meetings shall be conducted by the committee Chairperson.  With the absence of the Chairperson from a committee meeting, the Vice-Chairperson shall conduct the meeting.

2.600   Secretaries shall be responsible for the meeting minutes and their distribution to other committee members and the ASLCSC Committees Director.

2.700   Committee members should look at past committee folders and Policies and Procedures for guidance.

2.800   All representatives serving on ASLCSC Internal Committees will follow the ASLCSC Constitution, Bylaws, Codes, and Policies and Procedures as well as the recognized rules and regulations of the committee on which they serve.

2.900   ASLCSC Student Government representatives serving on ASLCSC Internal Committees are required to report to the ASLCSC Student Government on the committee activities at the first Senate session following the ASLCSC Internal Committee meeting.

 

 

3.000   Positions

3.100   Any member of the ASLCSC may serve as a representative on Internal Committees with the approval of the ASLCSC Student Government.

3.200   The number of representatives on each Internal Committee shall be determined by the ASLCSC Student Government.

3.300   All representatives serving on ASLCSC Internal Committees will follow the ASLCSC Constitution, Bylaws, Codes, and Policies and Procedures as well as the recognized rules and regulations of the committee(s) on which they serve.

3.400   Upon the resignation of any committee Chairperson the Vice-Chairperson shall become the chairperson.

Section III       LCSC Campus Committees

1.000   General

1.100   The term “committee” is a general term for committee, sub-committee, council, board, liaison, advisory, and similar bodies.

1.200   LCSC Campus Committees consist of all committees directly under the purview of LCSC.

1.210   LCSC Campus Committees include all Administration, Faculty, and Staff standing, special, ad hoc, and temporary committees.

2.000   Rules and Responsibilities

2.100   ASLCSC Representatives serving on LCSC Campus Committees will follow the Policies and Procedures, rules, charters, and regulations of the committee(s) on which they serve.

2.200   ASLCSC Representative(s) serving on LCSC Campus Committees are required to attend all committee meetings and report to the ASLCSC Student Government on the respective committee activities at the first ASLCSC Senate session following the LCSC Campus Committee meeting.

2.300   All ASLCSC Representatives to LCSC Campus Committee(s) should look at past committee folders, minutes, and Policies and Procedures for information and guidance.

2.400   All ASLCSC Representatives serving on LCSC Campus Committees will follow the ASLCSC Constitution, Bylaws, Codes, and Policies and Procedures as well as the Policies and Procedures, rules, charters, and regulations of the LCSC Campus Committee(s) on which they serve.

3.000   Positions

3.100   Any member of the ASLCSC Student Government may serve as an ASLCSC Representative on LCSC Campus Committees with the approval of the ASLCSC Senate.

3.200   The number of student representatives on each LCSC Campus Committee shall be determined by the various LCSC Constitutions, Bylaws, Policy and Procedures, rules, charters, and regulations, etc.

 

Article VI

Amendment and Revision Procedures for Bylaws

Section I         Amending Bylaws

1.000   The following specific procedure shall be followed to amend this document:

1.100   When amending specific wording or phrasing, the new wording will be underlined.

1.200   When rewriting an entire section the words NEW SECTION shall begin each section.

1.300   When a word, line, phrase, or section is being deleted without replacement, the deletion will be printed with a line running through it.

1.400   When submitting a Bylaw amendment a sister bill must also be submitted changing the ASLCSC table of contents to match the new page numbering after the new bill is applied. (Needed if, and only if, the sections listed in the table are affected by the new Bylaw change)

1.500   All amendments shall include a Statement of Intent.

1.510   The Statement of Intent shall include, but is not limited to, the reason for submitting the Bill and the purpose of the Bill.

1.600   Any member of the ASLCSC Student Government may submit an amendment for introduction.

1.700   Submission of a proposed Bylaw amendment for future introduction into the Senate shall consist of the following:

1.710   Submit the proposed Bill and Statement of Intent to the Judicial Branch for review.

1.720   The Judicial Branch must render an expeditious ruling of constitutionality, return the Bill and Statement of Intent, along with the written and signed ruling of the Judicial Branch to the author, not to exceed ten (10) business days.

1.730   If the Bill has been ruled constitutional, the author shall submit the Bill to the Senate Pro-Tempore for convening of the Ways and Means Committee.

1.731   When the Bill reaches the Ways and Means Committee, the Committee shall review and make recommendations to the Senate expeditiously, but not to exceed ten (10) business days.

1.732   If revisions of the Bill have been suggested, the Bill must be returned to the author and the author may resubmit to the Judicial Branch, once the revisions have been made.

1.733   If the author disagrees with suggested revisions, the Bill may be given to the Senate Majority Leader to be placed upon the agenda for the next Senate meeting.

1.740   If the Bill has not been ruled constitutional, the author has the opportunity to revise the Bill according to the ruling, and resubmit to the Judicial Branch for review.

1.800   The Bill will be passed if the Bill receives a two-thirds (2/3) majority vote of the ASLCSC Senate members present and the signature of the ASLCSC President.

Article VII

Elections

Section I         Election Board

1.000   Election Board

1.100   The Election Board shall consist of at least eight (8) members.

1.110   The members shall include the ASLCSC Judicial Branch and other students as agreed upon by the ASLCSC Judicial Branch.

1.120   The Chairperson of the Election Board shall be the ASLCSC Chief Justice.

1.121   The Chairperson shall nominate members for the Election Board as deemed appropriate.

1.130   Members of the Election Board are not eligible to run for an elected ASLCSC Student Government office.

1.131   In the event that an Election Board member receives write-in votes, the Election Board member is prohibited from filling the position.

1.140   Members of the Election Board shall serve for one (1) academic year and may serve subsequent years at the discretion of the ASLCSC Judicial Branch.

1.150   Members of the Election Board shall not be allowed to actively support, promote, or campaign for or against any candidate to be decided by an ASLCSC election.  Election Board members are permitted to vote in the elections.

1.160   The Election Board will conveneprior to any election.

1.170   An Election Code shall be proposed by the Election Board and reviewed by the ASLCSC Judicial Branch for constitutionality.  The ASLCSC Judicial Branch shall submit the constitutional Election Code to the ASLCSC Senate for approval on or before the last ASLCSC Senate meeting in October.

1.171   The Election Code shall consist of, but is not limited to, General Elections, Special Elections, Run-Off Elections, Candidates, Candidate Filing Forms, Campaign Rules, Election Calendar, Ballots, Voting, Election Results, and Candidates Letter of Intent.

1.172   The Election Code shall consist of, but is not limited to, all election rules and campaign rules not covered within the ASLCSC Constitution and Bylaws.

1.180   The General Elections will take place in the Spring Semester, in accordance with the Election Code and Election Calendar.

1.190   The Election Board Chairperson shall present a proposed ballot to the Senate a minimum of three school weeks preceding every election.

1.191   Upon the Senate’s approval of the proposed ballot, the Chairperson is responsible for ensuring that the student newspaper publication is presented with, and asked to print, the approved sample ballot in the issue one week prior to the election.

1.1100 The Election Board will post open positions and issues for all elections. The dates of the elections will also be posted.

1.1101 The Election Board will ensure that the information is posted in all campus wide mediums and kiosk (s).

1.1110 All questions concerning elections shall be presented to the Election Board, in writing, within five (5) business days following the election.

1.1111 All requests for hearings must be in writing.

1.1120 All disputes and irregularities shall be decided by the Election Board.

Section II        Election Standards

1.000   Candidate and Campaign Rules and Procedures

1.100   Candidates Rules and Procedures

1.110   Candidates must be current members of the ASLCSC Student Body.

1.120   All candidates will file a signed Candidate Filing Form with the Election Board stating their intent to be enrolled, while maintaining their eligibility status, at Lewis-Clark State College during their term of office.

1.130  The candidates must be eligible to hold office as stipulated in the ASLCSC Constitution, Bylaws, Codes, and Policies and Procedures.

1.140   The names of the candidates and the Schools that they represent shall appear on the ballot if all other requirements are fulfilled by the candidate.

1.150   All candidates shall acknowledge and abide by the Election Code.

1.160   A Letter of Intent will be filed with the Election Board by all elected candidates stating their acceptance of the office for which they have been elected.

1.161   The Letter of Intent is due in the ASLCSC Judicial Branch office no later than 4:30 p.m. the Friday before Sine Die.

1.162   The failure to submit a Letter of Intent equates to declining the position for which the candidate was elected.

1.170   A signed Statement of Acknowledgement for having read and understood the ASLCSC Code of Ethics and Attendance Policy will be submitted no later than 4:30 pm the Friday before Sine Die.

            1.171   Copies of the Statement of Acknowledgement will be filed             with the ASLCSC Administrative Assistant, the ASLCSC

                        President’s Office, and the ASLCSC Judicial Branch.

1.200   Campaign Rules and Procedures

1.210   All Candidates shall ensure that they do not break laws, ordinances, rules or regulations of LCSC, the City of Lewiston, Nez Perce County, the State of Idaho, or the United States Federal Government while campaigning.

1.220   Violation of the Election Code will receive punishment deemed appropriate by the Election Board.  Punishment may result in disqualification.

1.230   Ignorance of the rules shall not be considered a valid defense.

1.231   Candidates shall be responsible for any violations that occur on behalf of their candidacy, provided the rules have been identified in the Election Code.

1.240 The President, Vice-President and Senate Candidates’ Forums shall be held no more than two weeks before the election.  Candidates are required to participate in at least one (1) Election Board sponsored Forum.

2.000   Election Rules and Procedures

2.100   Ballots

2.110   Voting shall be done by Secret and Absentee Ballot.

2.120   Ballots shall have write-in spaces available for both academic and technical positions equaling the number of votes the student is allowed to place.

2.130   The names of all candidates shall appear on the ballot if all other requirements are met in conformity to the ASLCSC Constitution, Bylaws, Codes, and Policies and Procedures.

2.140   The names of the candidates and the Schools they represent shall appear on the ballot if all other requirements are fulfilled by the candidate.

2.150   Secret Ballots shall be used with spaces for write-in candidates.

2.160   Absentee Ballots will be available in the ASLCSC office and with Extended Program Site secretaries, eight (8)         business days prior to any election.

2.200   Voting

2.210   Polling Booths for all elections will be in the StudentUnionBuilding and at least one (1) other location that the Election Board deems appropriate.

2.220   No person shall vote without first presenting to the polling representatives or campus site secretaries proof that they are a current member of the ASLCSC Student Body, as defined by the ASLCSC Constitution, Bylaws, Codes, Policies and Procedures.

2.221   Proof will be either a valid Student ID card or any other official documents showing the student’s current identification number and photograph.

2.230   No proxy votes shall be permitted.

2.240   Voting shall be done by Secret and Absentee Ballot, which shall be provided by the Election Board.

2.250   Absentee Ballots shall be postmarked no later than the Monday prior to elections.

2.260   Outreach Sites and Extended Campus Sites will follow Absentee Ballot procedures for voting.

2.300   Election Results

2.310   All Ballots shall be tallied at the Lewiston LCSC campus in the presence of at least three (3) Election Board members, including the ASLCSC Chief Justice, and an official representative of LCSC, as selected by the Election Board.

2.311   Absentee Ballots will be tallied separately from the main bulk of the Lewiston campus ballots.

2.320   Every effort should be made by the Election Boardto inform all candidates of unofficial election results following the tally of the votes on Thursday evening.

2.321   Included in the unofficial election results, the Absentee Ballots will have their own break down indicating the results when posted or published.

2.330   All questions concerning elections shall be presented to the Election Board in writing within five (5) business days following the election.

2.331   All requests for hearings must be in writing.

2.340   All election results shall be certified by the Election Board at the first regularly scheduled ASLCSC Senate meeting after the deadline for a hearing request or all questions, disputes, and irregularities are resolved.

2.341   The certified election results will be recorded in the minutes of the ASLCSC Senate meeting.

2.350  In the case of a tie vote for President, Vice-President, or the last Senate seat for a School, a run-off election shall be called by the Election Board within five (5) business days after the election has been validated.

2.360   All disputes and irregularities shall be decided by the Election Board.

Article VIII

Eligibility and Qualification

Section I         Eligibility for Membership

1.000   Eligibility for membership in ASLCSC Student Government shall be in accordance with the ASLCSC Constitution, Bylaws, Codes, and Policies and Procedures.

1.100   There is no academic grace period for any member of the ASLCSC Student Government.

2.000   Relinquishment of Office

2.100   A written and signed resignation shall be submitted as a relinquishment of office.

2.200   A member of ASLCSC Student Government that no longer meets eligibility of membership, as in accordance with the ASLCSC Constitution, Bylaws, Codes, and Policies and Procedures, automatically relinquishes their position.

2.300   Failure to submit a Letter of Intent accepting or continuing any ASLCSC Student Government position constitutes either the declination of the position or a relinquishment of office.

2.400   Impeachment constitutes relinquishment of office.

3.000  Grievance Policy

                                3.100  Definitions

3.110  A complainant is defined as a student of Lewis-Clark State College. If a Student Government member wishes to file a complaint against another Student Government member, they shall be considered as officials not complainants.

3.110.1 If a Student Government Official wishes he may file a    complaint as a student.

                                                3.120   The term “Censure” shall be defined as taking away privileges

                                    for the purpose of expressing disapproval toward the

actions of a Student Government member.

3.130  The term “Mediation” shall be defined as an agreement

between two conflicting parties or individuals to enter

discussion with a third party for the purpose of ending a

dispute. Once both groups have entered into mediation, the

outcome of thee decision by the third party is binding.

                3.13.1  An agreement must be in writing and signed by

 both parties and filed with the ASLCSC Judicial

 Branch.

3.13.2  Copies of the complaint shall be distributed to

            the ASLCSC Ways and Means Committee and the  

             ASLCSC Ethics Committee upon The filing of the

            complaint with the ASLCSC Judicial Branch.

 

3.140  The deadline shall be defined as such: Two (2) business days after   a complaint is filed with the ethics committee the defendant must be notified by the ethics chair. The process of investigation by the Ways and Means Committee and the ruling by the Ethics Committee must not exceed eleven (11) business days. An extension may be filed through the judicial branch, not to exceed (16) business days.

                            3.200   Process of Compliant

                                    3.210   The Ethics Committee shall receive complaints and file them with

                                    the Ways and Means Committee.

3.220   The Ways and Means Committee shall review and investigate the

                         complaint and send it with their recommendation back to the  

                         Ethics Committee.

3.230   The Ethics Committee will then consider the investigative

information from the Ways and Means Committee and determine for acquittal, censure, impeachment and / or removal from office.

3.231  Elements of censure could be but not limited to: Formal 

                                    apology, public apology, removal from a committee/s and

                                    stipend reduction. 

3.240       If the defendant is charged, then the Ethics Committee must submit legislation to be introduced to the ASLCSC Senate for a vote.

3.250       If the ASLCSC Senate votes to uphold the ruling from the Ethics

Committee with a two-thirds (2/3) vote, then the defendant may appeal to the ASLCSC Judicial Branch if they feel the outcome is unwarranted.

3.260       Upon an appeal, the ASLCSC Judicial Branch will review the case

and the sentencing, and then determine to uphold the ASLCSC Senate ruling, or issue a final ruling.

3.270       The ASLCSC Judicial Branch rule within 6 business days and their decision is final and may not be appealed.

Section II        Eligibility for Credits

1.000   Eligibility for Credits

1.100   All members of the ASLCSC Student Government are eligible for academic credit at the discretion of the ASLCSC Student Government Advisor.  Members are eligible for credit(s) by their respective positions as listed below.

1.110   The ASLCSC President shall be eligible to receive four (4) credits per semester in SD 330 Practicum in Student Government Leadership Development.

1.120   The ASLCSC Vice-President, Senate Majority Leader, and Chief Justice shall be eligible to receive three (3) credits per semester in SD 330 Practicum in Student Government Leadership Development.

1.130   The ASLCSC Senators shall be eligible to receive two (2) credits per semester in SD 130 Practicum in Student Government Leadership Development.

1.140   The ASLCSC Associate Justices shall be eligible to receive one (1) credit per semester in SD 130 Practicum in Student Government Leadership Development.

1.150   Other students who assist the ASLCSC Student Government with various assignments and special projects may be eligible for some practicum credit as arranged on a per case basis with the ASLCSC Student Government Advisor.

1.160   Student Development credit(s) are elective credit(s) which cannot be used to fulfill core, major, or minor requirements.  Eight (8) hours maximum of Student Development credit may count toward a Bachelors degree.  Grading is Pass/Fail by decision of the ASLCSC Student Government Advisor.

Section III      Eligibility for Stipends / Scholarships

1.000   Eligibility for Stipends / Scholarships

1.100   Members of the ASLCSC Student Government and ASLCSC Coeur d’Alene executive council shall be eligible to receive stipends regardless of political interests or viewpoints.  The stipends shall be determined on the following basis:

1.110   Eligible members shall receive stipends by serving a complete semester. 

1.120   If eligible members resign or are removed from office they shall not receive any stipend. 

1.130   Members who fill vacant positions shall receive a pro-rated stipend.

1.131   The ASLCSC President shall upon completion of each semester receive a stipend equal to one thousand five hundred dollars ($1,500.00).

1.132   The ASLCSC Vice-President shall upon completion of each semester receive a stipend equal to one thousand dollars ($1,000.00).

1.133   The ASLCSC Committees Director shall upon completion of each semester receive a stipend equal to six hundred dollars ($600.00).

1.134   The ASLCSC Media Relations Director shall upon completion of each semester receive a stipend equal to six hundred dollars ($600.00).

1.135   The ASLCSC Student Involvement Director shall upon completion of each semester receive a stipend equal to six hundred dollars ($600.00).

1.136   The ASLCSC Chief Justice shall upon completion of each semester receive a stipend equal to six hundred dollars ($600.00).

1.137   The ASLCSC Senate Majority Leader shall upon completion of each semester receive a stipend equal to six hundred dollars ($600.00).

1.138   The ASLCSC Senate Pro-Tempore shall upon completion of each semester receive a stipend equal to five hundred fifty dollars ($550.00).

1.139   ASLCSC Senators shall upon completion of each semester receive a stipend equal to five hundred dollars ($500.00).

1.1310 The ASLCSC CDA Chairman shall upon completion of each semester receive a stipend equal to three hundred dollars ($300.00).

1.1311 ASLCSC Associate Justices shall upon completion of each semester receive a stipend equal to two hundred fifty dollars ($250.00).

1.1312 The ASLCSC CDA Vice-Chairman shall upon completion of each semester receive a stipend equal to two hundred fifty dollars ($250.00)

1.1313 ASLCSC CDA recognized council members shall upon completion of each semester receive a stipend equal to one hundred fifty dollars ($150.00)

1.140   The ASLCSC President, Senate Majority Leader, and Chief Justice must turn in the stipend amounts for their respective branches, three weeks prior to the final Senate meeting of each semester.

1.150   If the ASLCSC President or Senate Majority Leader is unable to meet the stipend deadline, then the responsibility will be delegated to the next member in charge of that respective branch as defined in the ASLCSC Constitution and Bylaws.  These said stipends should be turned in within (3) three business days of notification.

1.160   If the ASLCSC Chief Justice is unable to meet the stipend deadline, then the responsibility will be relegated to the ASLCSC Student Government Advisor.

1.170   Any stipend modifications must be backed by written and signed documentation, to be given to the ASLCSC Student Government member whose stipend has been reduced, and to the ASLCSC Administrative Assistant for proper records.

1.171   Any ASLCSC Branch wide stipend modification or change shall be presented in the form of a bill to the ASLCSC Senate.

1.172   Any Individual stipend modification or change due to pro-ration, excessive absenteeism, tardiness, or failure to perform the duties of an ASLCSC Student Government member shall be kept as confidential as possible and must be backed with written and signed documentation, to be given to the ASLCSC Student Government member whose stipend has been reduced and to the ASLCSC Administrative Assistant for proper records.

1.180   Any ASLCSC Student Government member receiving a stipend may appeal the amount received to the ASLCSC Judicial Branch of the ASLCSC Student Government.

1.181   The appeal must be turned into the ASLCSC Judicial Branch in the form of a complaint which will be acted upon as explained in the ASLCSC Judicial Branch Policies and Procedures.

1.182   Members may only appeal the amount of their own stipend and not the amount of other members’ stipends.

1.183   If the appeal is from an ASLCSC Executive or Judicial Branch member, it will be sent to the ASLCSC Senate who will treat the complaint according to the ASLCSC Judicial Branch Policies and Procedures.

 

Article IX

Administration

Section I         ASLCSC Administrative Procedures

1.000   ASLCSC Administrative Assistant

1.100   The ASLCSC shall have a (State of Idaho, Classified) full-time Administrative Assistant whose duties and responsibilities are as follows:

1.110   Shall perform general office functions, maintain appropriate filing systems, keep accurate budget records, and make travel arrangements.

1.120   Be the historian of the ASLCSC Student Government.

1.130   Shall keep accurate records of all correspondence, Bills, Resolutions, and other materials deemed to be an important information source for the past, present, and future Student Government Administrations.

1.140   Shall attend all ASLCSC Senate meetings, be responsible for the preparation of the ASLCSC Senate meeting minutes, and shall have the minutes transcribed and distributed to all appropriate parties within three (3) business days.

1.150   Shall perform other functions that are deemed appropriate by the ASLCSC President and Senate Majority Leader.

1.160   Shall have regular meetings with the ASLCSC President, and shall have meetings with the ASLCSC Senate Majority Leader as necessary.

2.000   Work-Study

2.100   This position will be deemed necessary by the ASLCSC President and the ASLCSC Senate Majority Leader.

2.200   Shall be a work-study position, with an hourly wage being determined by the ASLCSC Senate.

2.300   Duties of the work-study shall include:

2.310   Shall be responsible for routine office functions as deemed necessary.

2.320   Perform other duties as deemed appropriate by the ASLCSC President, the ASLCSC Senate Majority Leader, and the ASLCSC Administrative Assistant.

3.000   Procedures for Using the Office Facilities and Personnel

3.100   All members of the ASLCSC Student Government will respect others while using the ASLCSC office.

3.110   Respect of others includes, but is not limited to, language, conversation, noise level, use of cordless and cell phones, literature, sharing of computers, and music.

3.200   All members of the ASLCSC Senate must record the number of hours that they are in the office each week.

3.300   The Administrative Assistant’s office may be accessed by the Senate Majority Leader and the ASLCSC President.

3.400   Office supplies are for ASLCSC Student Government use only.

3.410   Office supplies include, but are not limited to, paperclips, post-it notes, staplers, tape, three-hole punches, forms, stationary, envelopes, printer cartridges, and notepads.

3.420   Computers, printers, and paper may be used in moderation for homework.

3.430   Theft of office materials may result in removal from office and legal prosecution.

3.500   ASLCSC Student Government computers shall be reserved for Student Government members’ use only.