frequently asked questions

Art Under the Elms Event Calendar
Lewis-Clark State College Campus
April 26-27-28, 2013

Artisan Check-In & Set-Up Hours 
Thursday, April 25, 8:00 a.m. —   6:00 p.m. 
Friday,      April 26, 7:00 a.m. — 10:00 a.m.

Artisan Sales Hours 
Friday,       April 26; 12:00 p.m. — 6:00 p.m. 
Saturday,  April 27; 10:00 a.m. — 6:00 p.m. 
Sunday,    April 28; 10:00 a.m. — 4:00 p.m.

Artisan Take-Down Hour Begins 
Sunday,   April 28;  4:00 p.m. 

WHAT SIZE BOOTHS ARE AVAILABLE? 
Vendor booth spaces measure 10’x 10’;

A booth space accommodating: 
1 side   open is $225 
2 sides open is $250 
3 sides open is $265
* All fees are non-refundable.

Interior vendors have a common area providing 5’ x 10’ of storage.

Vendor booth spaces along the Library wall also have an additional 5’ of space behind the booth for storage.

HOW DO I APPLY? 
Jury Applicants:  Submit applications on-line through ZAPP at https://www.zapplication.org/index.php 

As part of your application you will be required to submit product and booth images of your current work, an artist statement and applicable jury fee (see below for details).  Please Note:  Submitted images and artist statements may be used for promotional purposes. 

1. Images – Submit a total of four (4 ) images (three product images per medium and one booth image).  Work depicted in images must be representative of current work.  The booth image (4th image), preferably an image of an outdoor booth presentation, must be a display of the artist's work, showing overall continuity and presentation of current body of work.  If an outdoor booth image is not available, artist may submit an image taken of a grouping of works representative of the scope of works to be exhibited at the show.  Jury images must accurately represent the artist’s work intended for exhibit and be representative of the price range, including both lower and higher priced items.  Art under the Elms reserves the right to ask vendors selling any non-juried type items to leave immediately; all fees will be forfeited.

Detailed image requirements may be found at www.zapplication.org/imaging_tips.html  

2.  Artist’s Statement – This statement should describe the materials, techniques and creative processes used to produce your work and include any details, materials and processes that are unusual or not easily determined by viewing your submission images.  Artists are required to disclose any use of ready-made objects.  This statement should also endorse your hand-crafted status and will be available for jury committee review.

3.  Jury Fee –  A completed application for each medium must be accompanied with a $20 non-refundable jury fee.  Jury fees are payable on-line through ZAPP or by check or money order made payable to Art Under the Elms.  Please note that neither ZAPP nor Art Under the Elms store your card information.  Credit card transactions are processed through a secured server. 

Payments made by check or money order may be mailed to:  Art Under the Elms, 500 8th Avenue, Lewiston, Idaho  83501.  Lewis-Clark State College will impose a $20 returned check fee on returned checks.  Make checks payable to Art Under the Elms. 

HOW ARE ARTISTS SELECTED? 
Jury Applicants:  Submitted images are reviewed by a panel of 5 or more anonymous jurors with professional knowledge and/or background with our festival.  The identities of the artists are not disclosed to the jurors.  The process, materials and dimensions for each image as well as artist statements will be made available to the jury.

Scoring is based on a scale of 1-10 for quality, creativity, originality and craftsmanship.  Scores are totaled for one cumulative score per artist. 

No more than 120 artists are selected to participate in Art Under the Elms. Art Under the Elms strives to maintain no more than a 20% representation of any one category.  This percentage provides each artist with the opportunity to maximize sales.  We reserve the right to re-classify artwork. All fees are non-refundable.

WHEN WILL I BE NOTIFIED OF THE JURY RESULTS? 
Award letters will be e-mailed to artists upon completion of the jury process.

AUE PROPOSED JURY CALENDAR
Jury Application Deadline   12/09/12 
Jury Notification                   12/30/12 
Artist Registration Due         1/30/13

Art Under the Elms maintains a no-refund policy on all fees.

 

DOES ART UNDER THE ELMS MAINTAIN A WAITING LIST?
A waitlist will be established based on jury scores.  Applicants will be notified if they are on the waitlist.  Art Under the Elms organizers will issue invitations at their discretion, with the primary objective being media balance. 

ARTIST DEMONSTRATIONS 
Art Under the Elms encourages all artists to demonstrate their craft at their booth. 

BACK BY POPULAR DEMAND! 
A private Hospitality Tent will provide light snacks, drinks and a latrine for our Artists and Volunteers.

HOW DO I CHECK IN, SET UP, TAKE DOWN MY BOOTH? 
Artist Check-In: is required at the AUE Info Booth  (6^th St. & 7^th Ave.) prior to setting up. Loading assistance is available with advance request.

Vendors will receive 1 AUE Loading Pass to the loading/unloading area to unload inventory and materials; pass allows each artist 2 hours of time in the Loading/Unloading Zone.  Vendors must provide any equipment needed for set-up/take-down. 

Artisan Check-In & Set-Up Hours 
Thursday;  8:00 a.m. — 6:00 p.m. 
Friday;  7:00 a.m. — 10:00 a.m.

Artisan Take-Down Hours 
Sunday; 4:00 p.m. 

HOW DO I RESTOCK MY INVENTORY? 
A Vendor Restock Pass will be issued at check- in for limited use during AUE hours of operation.

DOES AUE PROVIDE SECURITY? 
Security is provided by local and Campus law enforcement agencies from 8 a.m. on Thursday to 4 p.m. on Sunday. You are responsible for your own booth and inventory – LCSC is not responsible for loss of merchandise or money due to theft or any other cause.  (See Legal Agreement.)

ARE OVERNIGHT PARKING & SHOWERS AVAILABLE? 
Overnight parking is restricted to the campus lot, at the corner of 11th Avenue and 4th Street; shower facilities in the LCSC Activity Center, are available for AUE Vendors.

WHAT CAMPUS RULES APPLY AT AUE? 
Alcohol is not permitted on LCSC property. 
Only legally identified Service Animals are allowed on campus during AUE.

WHAT CAN I SELL? 
Only items produced by artist-applicant will be accepted; Saleable inventory is limited to works and like items depicted in jury images.   Artwork must be original, handcrafted, family appropriate, and produced by or under the direction/supervision of the artist.  Commercial kits, molds, patterns, plans, prefabricated forms, mass-produced and imported goods are not eligible.  Vendors found to be selling commercially produced or non-juried items will be asked to remove them or leave immediately; all fees will be forfeited.

Please contact us with any questions at aue@lcsc.edu 
LCSC Continuing Education & Community Events

Art Under the Elms - Event Location
Artists Green (Corner of 6th Street & 7th Avenue)
Lewis-Clark State College Campus
500 8^th Avenue 
Lewiston, ID 83501 
208.792.2605 – 800.394.4189 
FAX 208.792.2850