FOR

LEWIS-CLARK STATE COLLEGE

AFFILIATED WITH THE

IDAHO DELTA EPSILON CHI

ARTICLE I

NAME

The official name of this organization shall be "Lewis-Clark State College Business Management Student Association."

ARTICLE II

PURPOSE

Section 1. To develop within the members the qualities of character, citizenship, and professional business ethics which will assure each individual the fullest development of his/her personal goals.

Section 2. To promote professional contacts with various organizations and associations concerned with development of future leaders in business and industry.

 ARTICLE III

ORGANIZATION

The LCSC Business Management Student Association is an organization of Lewis-Clark State College students enrolled in at least one of the courses in Business Management program, Hotel/Restaurant program, or be a full time LCSC student who has graduated from one of the said programs.

ARTICLE IV

MEMBERSHIP

Section 1. The LCSC Business Management Student Association is a chartered member of Idaho Association Delta Epsilon Chi operating in accordance with the charter granted by DECA, Inc.

Section 2. The classes of membership that shall be recognized are:

Subsection A. Active Members. These shall be Lewis-Clark State College students enrolled in at least one of the courses in the Business Management, Hospitality, or a full time student of LCSC who has graduated from Business Management or Hospitality programs. Members must pay dues as established by the By Laws in order to vote, hold office, or participate in activities of the Association.

Subsection B. State and National Delta Epsilon Chi Members. Members must pay dues as established by Idaho and National Delta Epsilon Chi in order to participate in the activities of these organizations.

Subsection C. Alumni Members of BMSA. These shall be former Active Members of LCSC Business Management Student Association and shall have rights and privileges as spelled out in the By Laws.

Subsection D. Professional Members. These shall be people associated with or participating in the professional development of the LCSC Business Management Student Association as specified in the By Laws. These members may be such persons as Teacher-Coordinators, Teacher-Educator, Distributive Education Supervisors, employers, advisory committee members, school administrators, teachers, and others willing to contribute to growth and development of post secondary marketing.

Subsection E. Honorary Life Members. LCSC Business Management Student Association Honorary Life Membership may be extended to any individual making a contribution to the field of marketing and distribution, or to LCSC BMSA with the approval of the Business Management Student Association Executive Board.

ARTICLE V

VOTING

Section 1. Only Active Members with dues paid may vote on LCSC BMSA items of business.

Section 2. LCSC Business Management members shall exercise franchise in Idaho Delta Epsilon Chi through voting delegates as established in Article V of the Idaho Delta Epsilon Chi Constitution.

ARTICLE VI

MEETINGS

Section 1. Regular meetings shall be held about once each week during the school year.

Section 2. The LCSC Business Management Student Association Executive Board shall meet about once each week prior to the regular meeting, and is empowered to call special meetings.

Section 3. Robert’s Rule of Order shall govern parliamentary procedure of all meetings. Revised.

ARTICLE VII

OFFICERS

Section 1. The Officers of the LCSC Business Management Student Association shall consist of a President, Vice-president, Secretary, Treasurer, Recorder/Historian, and State Representative, and shall exercise the usual duties of the office to which he/she has been elected.

Section 2. The officers of the LCSC BMSA are subject to impeachment from office upon the presentation of a recall petition signed by one-half of the membership and approved by a two-thirds majority vote of the membership.

Section 3. The officers of the LCSC BMSA shall serve a term of office of one semester, with the exception of the State Representative, who will serve a term of one year.

ARTICLE VIII

ELECTIONS

Section 1. Ballot before the first week of December and the first week of May of each school year shall elect the officers of the LCSC BMSA. A majority vote of the membership shall be necessary to elect. Only members who are registered for twelve or more BMSA credits, have submitted an advisor approved petition one week prior to elections, and will have completed at least one semester as a member of the LCSC BMSA when their term of office begins may serve as officers. No write in votes will be accepted.

Section 2. The Assistant-Treasurer assumes the position of Treasurer at the end of each semester. Therefore, only the position of Assistant-Treasurer shall be voted upon each semester, and the position of Assistant Treasurer shall have no voting privileges, except in the absence of the Treasurer, shall assume the duties of Treasurer.

Section 3. No one person may be elected to the same office for more than two consecutive terms.

Section 4. No one person may run for, or be elected to, more than one Executive Board Office at one time.

ARTICLE IX

FINANCES

Section 1. A yearly Business Management Student Association dues will be levied as specified in the By Laws. In addition, State and National Delta Epsilon Chi dues may be levied. All Association dues will go into the Association treasury and be used to support the Association activities.

Section 2. The LCSC Business Management Student Association Treasurer shall be responsible for the Association finances, and will furnish a semi-annual audit by December 10 in the fall, and May 10 in the spring, to the BMSA Audit Board and the Vocational Business Division Chair.

ARTICLE X

STANDING COMMITTEES

Section 1. The Standing Committees of the LCSC Business Management Student Association shall be the Ways and Means Committee, Ethics Committee and the Audit Board.

Section 2. The functions of these committees shall be as follows:

Sub Section A. WAYS AND MEANS COMMITTEE. The LCSC BMSA Vice-president shall be the Chair of this committee. All fund raising shall be subject to this committee. The Chair shall be responsible for the logging of all hours of committee members and sub-committee chairs.

Sub Section B. ETHICS COMMITTEE. The LCSC BMSA State Representative shall Chair this committee. All grievances, reprimands, and accommodations are the responsibility of this committee. This committee will advise what action to take in the event of a misunderstanding, and is directly subject to the Executive Board and the President. All impeachment proceedings will be conducted by this committee. Membership will be four members, at least two who are not on the Executive Board. Decisions will be by majority vote with the chairperson voting only to break a tie.

Sub Section C. AUDIT BOARD. The Chair of this board shall be the Vice-president of the LCSC BMSA . This board will conduct an internal audit of all chapter finances on an as needed basis. The membership shall consist of the President, Vice-president, State Representative and one other Active member.

Sub Section D. SOCIAL AND DRESS CODE COMMITTEE. The Chair of this committee shall be the Secretary. Consists of three members. Shall contact BMSA students who are absent, ill, or in the hospital. Enforce the dress code and determine if the extra hour at regular meetings will be awarded.

ARTICLE XI

To amend this Constitution, the proposed changes shall be given to writing to the association president. The association president will then post the amendment two weeks prior to voting on it, and one week prior to voting the president will verbally present the amendment in the regular meeting and a third time before voting upon the amendment. In order to pass and be adopted the amendment must receive a two-thirds majority vote by the active members.

ARTICLE XII

RULES, REGULATIONS, AND BY LAWS.

Section 1. Such rules, regulations, and by laws as are deemed necessary for the proper conduct of this organization shall be adopted.

Section 2. No rules, regulations, or by laws shall be adopted which are contrary to this Constitution.

LEWIS CLARK STATE COLLEGE

Delta Epsilon Chi

I. The President shall: 

A.  Preside over and conduct chapter meetings in accordance with accepted procedure.

1. Keep the meeting in its order of business.

2. See that time limits are observed.

3. Handle the discussion in an orderly fashion.

a. Give every member who wishes the chance to speak.

b. Tactfully keep all speakers to rules of order and to the question.

c. Give pro and con speakers alternating opportunities to speak.

4. Not enter into discussion

5. State each motion before it is discussed and before it is voted upon.

6. Put motions to vote and announce the outcome, or in any case when voting is by ballot.

7. Be familiar enough with parliamentary law to inform assembly on proper procedure.

8. Appoint committees when authorized to do so.

9. Suggest motions but may not make them.

B. Coordinate and guide the efforts of all chapter officers.

C. Serve as ex-office member of chapter committees.

D. Consult regularly with the chapter advisor on the progress of the chapter’s program of work.

E. Determine the need for and call any necessary special chapter meetings.

F. Prepare the agenda of the order of business for each meeting.

G. Counsel with other chapter officers concerning their duties and responsibilities.

H. Counsel with all chapter committee chairpersons.

I. Represent the BMSA at special school events and before civic clubs and other off-campus organizations.

J. Represent the BMSA at Clubs and Organizations meetings or see that BMSA is represented.

II. The Vice-President shall:

A. Assist the president in the discharge of his/her duties and responsibilities.

B. Preside over chapter and executive committee meetings in the absence of the president.

C. Assume the full responsibilities of the presidency, should the president be absent for a long period or leave the chapter permanently.

D. Coordinate and guide the efforts of all chapter committees; thus serving as an ex-officio member of al chapter committees.

E. Chairs the Ways and Means Committee.

F. Chair the Audit Board.

III. The State Representative shall:

A. Represent the LCSC Business Management Student Association chapter at state and national Delta Epsilon Chi functions.

B. Preside over chapter and executive committee meetings in the absence of both the president and vice president.

C. Assume the full responsibilities of the presidency should both the president and vice president be absent for a long period of time or leave the chapter permanently.

D. Chair the Ethics Committee.

E. Swear in all new officers and conducts all regular and special elections, concerning the chapter.

IV. The Assistant State Representative Shall:

A. Assist the State Representative.

B. Assume the duties of the State Representative when necessary.

C. Attend executive and regular meetings.

D. Represent BMSA at training sessions and at State Conference if BMSA budget allows.

V. The Secretary shall:

A. Keep an accurate record of each meeting.

B. Minutes shall include:

1. Type of meeting

2. Name of assembly

3. Date, hour, and place of meeting

4. Name and title of officer presiding and presence of quorum

5. Approval of previous minutes

6. Record of reports

7. Record of each main motion, unless withdrawn, with the name of the person who made it.

8. Record of points of order and appeals

9. Record of all other motions, unless withdrawn

10. Time of adjournment.

11. Signature and title of secretary

C. Keep an up-to-date roll of members.

D. Provide a list of pending and potential business for chairman before meetings.

E. Handle all outgoing and incoming correspondence.

F. Notify members of meetings.

G. Prepare all necessary chapter reports.

H. Protect any and all permanent records of the chapter.

I. Read letters and/or other communications at chapter meetings.

J. Prepared at every regular and executive meeting to give the chapter information about any unfinished business of any new business which is before the chapter.

K. Have available at every regular and executive meeting:

1. Minutes of previous meetings

2. Record of committees and their past reports

3. Chapter’s program of work

4. Copy of the constitution and by-laws

5. Copy of the state and national Delta Epsilon Chi handbook

L. Chair the Social and Dress Code Committee.

VI. The Treasurer shall:

A. Receive and account for all funds which come into the chapter treasury.

B. Assist in the preparation of a statement of estimated receipts and expenditures for the year.

C. Keep neat, accurate, and up-to-date financial records.

D. Collect all individuals state and national chapter dues and is responsible for their disbursement to the state and/or national treasuries.

E. Pay out funds on authorization of the executive board and advisor.

F. Be chair "pro tempore" to the Ways and Means Committee.

G. Be responsible for directing the preparation of proper information and assisting in any manner to supply such information to the Business Management Student Association Audit Board.

H. Consult regularly with the chapter advisor on all financial matters concerning the chapter.

I. Prepare and present a weekly report to the chapter at the beginning of every regular meeting.

VII. The Treasurer-Elect shall:

A. Assist the treasure in all financial matter concerning the chapter.

B.  Assume the duties of the treasurer only in the absence of the treasure.

C.  Assume the full responsibilities of the office of the treasurer, should the treasurer be absent for a long period or leave the chapter permanently.

D.  Assume the full responsibilities of the office of the treasurer at the end of each of the treasurer’s term of office, to become the treasurer for the next term.

E.  Not be a formal member of the executive board until he/she assumes the duties of the office of the treasurer, and may only at that time exercise voting privileges.

VIII.  The Recorder/Historian shall:

A.  Seek, gather, and classify all chapter news.

B.  Prepare articles for publication in school and local newspaper.

C.  Contact and acquaint the editors of school and local newspapers with the aims and purposes of Distributive Education, BMSA, and Delta Epsilon Chi.

D.  Keep a cumulative file of clippings, pictures, charts, copies of special programs, etc., and assist in the building of the chapters "public relations".

IX.  The Librarian shall:

A.  Be appointed by the president.

B.  Be a non-voting member of the executive board.

C.  Keep an up-to-date shelf of all competitive event requirements and examples of each when possible.

The Executive Board shall:

A.  Sift ideas of importance and interest and set agenda for regular meetings.

B.  Consult regularly with the Chapter Advisor(s) on the progress of the chapter’s program of work.

C.  Provide opportunity for members to influence the work and progress of the Association.

X.  Standing committees of the LCSC Business Management Student Association shall be the Ways and Means Committee, Ethics Committee, Audit Board Committee, and Social and Dress Committee

A. The Ways and Means Committee shall:

1. Have the Vice-President as chairperson.

2. Meet only when deemed necessary by the chairperson.

3. Be responsible for all subcommittees which deal with fund raising.

4. Report to the Executive Board on the status of every subcommittee.

B. The Ethics Committee shall:

1. Have the State Representative as chairperson.

2. Review conduct, attendance, and performance of the BMSA officers.

3. Review in-house grievances with the BMSA and make recommendations to the Executive Board for final decision.

4. To recommend for reprimand or dismissal of any officer in violation of the LCSC BMSA constitution of By-laws.

5. To recommend for commendation of any officer who give exemplary service to or for the Business Management Student Association.

C. The Audit Board shall:

1. Have the Vice-President as chairperson.

2.  Conduct an internal audit of all chapter finances on a semi-annual basis if the request has been made.

3. Consist of the President, Vice-President, Sate Representative, and one other member.

D.  The Social and Dress Code Committee shall:

1. Consist of three members

a. Have the Secretary as chairperson.

b. Have two other active BMSA members .

2.  Contact BMSA students who are ill or in the hospital .

3.  Contact BMSA students who are absent for an extended period of time .

4.  Send a cared (after other students have signed it) or gift, if appropriate, to BMSA students.

5.  Enforce the dress code.

6.  Determine if the extra hour at regular meetings will be awarded.

XI.  Regular meetings shall be conducted in the following manner:

A.  Call to order

B.  Reading and approval of the minutes

C.  Committee reports

D.  Old business

E.  New business

F.  Announcements

G.  Open time

H.  Adjournment

XII.  Executive Board meetings shall be conducted in the same manner as that of regular meetings.

XIII.  The following procedures shall be adhered to for the introduction for impeachment to the LCSC Business Management Student Association.

A.  Articles of impeachment of any elected officer of the Business Management Student Association shall be submitted by any member of the Association in written form to the chairperson of the Ethics Committee, who will forward them to the president.

B.  Articles of impeachment shall include the name of the officer the action is being taken against, specific list of charges and offenses, and a statement of intended removal from office.

C.  The office named in the article of impeachment may have present during deliberation and debate, any legal counsel, witness, or documents as he/she deems necessary for the protection of his/her rights and defense.

D.  No more than one office of the Business Management Student Association may be named in a single article of impeachment.

E.  Any Business Management Student Association named in an article of impeachment may continue with the duties of his/her office while said articles are being deliberated upon by the Business Management Student Association.

F.  In the event a member of the Executive Board is named in an article of impeachment, that member will abstain from voting on the article.

G.  Voting on the article of impeachment shall be conducted by secret ballot, unless otherwise directed by two-thirds majority of the Business Management Student Association Executive Board.

H.  All impeachment proceedings shall be conducted by the chairman of the LCSC BMSA Ethics Committee.

I.  In the event that the chairperson of the LCSC BMSA Ethics Committee is named in the articles of impeachment, the impeachment proceedings shall be conducted by the chair "pro tempore" of the Ethics Committee.

XIV.  Chairpersons of the LCSC Business Management Student Association shall be the Snack Shack Chairperson, Parking Lot Sale Chairperson, Blood Drive Chairperson, and Display Chairperson.

A.  Duties and credits of the chairperson will vary.

B.  The chairpersons are responsible will:

1.  Verify the hours of members who sign up to work.

2.  Must turn in the sign up sheet, specifying the number of hours each student has signed up to work, within 24 hours of the project or noon on Monday.

3.  Can only dock the number of hours signed up to work, with a minimum of one hour.