Photocopier meter readings are submitted to the Controller's Office monthly by the department’s photocopier administrator. The meter reading should be reported on a consistent day each month, ideally between the 18-20 of each month. Departments that have difficulty obtaining their meter reading should contact Maria Hattrup (X2327).
Order toner immediately after installing the last on-hand cartridge into the machine. To order toner call the specified supplies phone number on your photocopier and have your photocopier serial number handy. Please allow for 3-5 business days for your delivery. All used toner cartridges should be recycled.
The plain white photocopier paper is included in the cost per copy. Order the photocopier paper through Office Depot and use item number 196517 for a case of letter size or 841195 for a ream of letter size. Send an e-mail to Maria containing a copy of the invoice along with a local cost center by the 25th of every month. A journal entry will be done to credit back the cost center for the purchase of the photocopier paper. Colored Paper is an expense of the departments.
Click here to find out when your photocopier is up for renewal.
Did you know that most photocopiers can be networked to your office computer? Reduce the number of printers and cost of printer toner by printing directly to your office photocopier. Contact Maria for additional information.