Table of contents:
What equipment will require an LCSC
Equipment purchased with a
unit cost of $2,000 or more
and anticipated to have a useful life or service period
exceeding three years, will be tagged with a LCSC numerical inventory
tag. In addition, any donated item that has a fair market value of
$2,000 or more, at the time of donation, will be tagged with a LCSC
numerical inventory tag.
When will I receive an inventory tag?
Once payment has been
submitted for the purchase of a fixed asset, a numerical inventory tag
will be assigned. A copy of the Purchase Order and the numerical
inventory tag will be forwarded to the department. The inventory tag
should be applied to a clean, visible location on the fixed asset.
The department staff will write
the serial number, building and room number on the Purchase Order and
return the Purchase Order copy to the Controller’s Office.
my department sell unwanted equipment?
circumstances, equipment can be sold to the general public. Contact the
Purchasing Department for further details. Employees of Lewis-Clark
State College, including their spouses, dependents or any other person
acting on the employee’s behalf, are prohibited from participating in
the acquisition of surplus property.
do I dispose of unwanted equipment?
To dispose of
institutional equipment, it must be declared as surplus or unusable
property and the disposal must be approved by the State Board of
Examiners. This is accomplished by submitting the
State Property Disposal
Authorization Request form to the Purchasing Department for
do I transfer equipment to another department on campus?
An e-mail to Bev Hill
or Kristina Keener in the Controller’s Office with the tag number,
description of the fixed asset, and the new location is sufficient for
an inter-campus equipment transfer.
do I receive an inventory report for our department?
To request a list of
fixed assets within a department or building, contact Bev Hill at ext
we have any ‘Property of’ inventory stickers?
Yes, contact Kristina
Keener at ext 2205 if you have equipment that is less than $2,000 and
you would like a Property of
LCSC sticker to place on the
fixed asset. Assets displaying a
Property of sticker are not specifically identified in the
accounting system but theft may be discouraged for certain vulnerable
assets by attaching this sticker.