|
Table of contents:
Lewis-Clark State College employees are required
to use the most economical and practical means of transportation
available while on official College business. Reimbursement for travel
by commercial transportation shall be limited to the lowest cost means
of travel unless impractical or not available.
Airline tickets can be purchased for LCSC employees
utilizing several payment options:
·
Employee
payment with subsequent reimbursement.
·
P-Card payment.
·
Direct bill to
LCSC.
Employee
payment with subsequent reimbursement
In finding the most economical airfare, an employee
may choose to pay for airfare with personal funds and request
reimbursement on the Travel
Authorization Request. By attaching proof of payment and
completing blocks 7 and 8 on the
Travel Authorization Request,
“reimbursement” can occur prior to the date of travel.
P-Card
Payment
Payment of airline tickets is an allowable P-Card
expense. Reference payment method on
Travel Authorization
Request and
Expense Claim forms. Attach
a copy of the airfare charge documentation to the travel
Expense Claim form. Refer
to the Purchasing Card Policy
and Procedure Manual for additional P-Card procedures.
Direct Bill
to LCSC
Prior to charging airline tickets on behalf of
full-time employees, the traveler or designated departmental personnel
must contact the Controller’s Office and provide the following
information:
1.
Name of the
employee traveling.
2.
Travel
destination.
3.
Date of travel.
4.
Name of travel
agency.
5.
Cost
Center
(account number) to be charged.
Upon submission of the above information a travel
order number will be released.
One travel order number must be obtained for each airline
ticket ordered. The travel order number provides for airline ticket
identification and should not be construed as providing travel
authorization. Evidence
of travel authorization is not required to obtain a travel order
number. Charging an airline
ticket without a travel order number is prohibited and will be
considered a personal transaction between the employee
and the travel agency.
Members of the campus community that are not
full-time employees must follow Purchasing Department regulations to
acquire airline tickets.
[TOP] |
