Table of contents:
Our top ten most frequently asked travel
When can I
pickup my travel advance?
Travel advances via paper checks are released two business days prior
to the date listed on the
Travel Authorization Request.
If the employee signs up for direct deposit the advance is submitted
to their bank one week in advance of their travel date.
How do I
calculate the number of miles to my destination?
Mileage is calculated utilizing official state
highway maps or the Standard
Travel Mileage Chart. The Mapquest website is another valuable
tool to calculate mileage. There are several standard mileage rates,
check the travel form for more details.
travel agencies will accept a direct bill request from LCSC?
Map Travel and Global Travel will direct bill the
College using a Purchase Order number for non-employees or a travel
order number for full time employees.
there a ticket fee charged to my airline ticket?
Airline companies eliminated
commissions to travel agencies in 2002. With the elimination, most
travel agencies charge a ticket fee to offset their administrative
service costs. The fees generally range from $30 to $50 per airline
already paid one ticket fee will I be charged another fee for a
cancelation or on a reissued ticket?
Yes, any change made to an existing
airline ticket will result in an additional travel agency fee. Be sure
account for these fees on your travel
Do I have
to fill out the travel Expense Claim if my trip is canceled?
If any costs were incurred on a canceled trip, the
travel Expense Claim needs
to be completed. Any nonrefundable expenses such as airfare or
registration fees need to be listed on the travel
Expense Claim. All travel
advance funds need to be returned immediately to the Controller’s
travel advances can I have out at one time?
In the event that several trips occur within a very
short period of time, two travel advances may be released before the
initial travel Expense Claim
do I need to submit the travel Expense Claim to support my travel
Requests for travel reimbursement, where no
advance was involved, must be submitted to the Controller’s Office
within 30 days following
the completion of the official travel. When a advance was issued,
the signed travel Expense Claim,
the receipts and any other substantiation must be submitted to the
Controller’s Office no later than
14 calendar days after
returning from a trip.
should I do if I don’t end up spending the amount of the travel
If the travel advance exceeds the actual expenses
substantiated, the Controller’s Office will notify the traveler of the
amount to be returned to the College. The traveler must pay the
balance at the cashier’s window within 30 days of notification.
the meal per diem rate if I can’t find the destination city on the
If the city is not listed on
the federal website the meal per diem is $46 per day.