Table of contents:

Receipts Required to Substantiate Travel Expenses:

• Lodging
• Airfare
• Extra Baggage Charges
• Registration
• Parking
• Taxi & Shuttles
• Car rentals
• Gas
• Communication Expenses
• Business group meals

Communication Expenses

Business communications are reimbursable, including costs to send and receive faxes, phone calls, and internet connections.  Receipts are required for these expenses.

Phone calls are to be itemized as miscellaneous expenses and one ten minute personal phone call per day.

Receipts Not Required

Meals - Receipts are not required for meals. At the department’s discretion actual meal costs can be used if less than the allowed meal per diem and indicated in the comments field of the travel Expense Claim form.
Miscellaneous - Tips or gratuities paid to service personnel, whether related to meals, lodging, or other services, will not be reimbursed separately. These include tips for:

• Baggage handling and storage
• Hotel housekeeping
• Valet services

Lost Receipts

When a receipt is lost, the traveler must make a good faith effort to obtain a duplicate. If a duplicate receipt cannot be obtained, the traveler can attach a written explanation to the travel Expense Claim form.

[TOP]