Table of contents:
Academic field trips range from an afternoon outing
to multi-day events including in or out of state travel. Risk and
liability issues have recently emerged concerning academic field
trips. At the present time, no institutional policy exists for local
and domestic field trips. It is important that faculty, staff, and
students follow adequate procedures to ensure the safety of field trip
participants and reduce liability and risk to the College.
The following are suggested guidelines when planning
an academic field trip:
Any external field trip
agreements, applications, releases or similar documents, all of which
are considered "contracts", must be reviewed by the Purchasing
Department in advance of the field trip.
An LCSC employee is required
to accompany a group if the field trip is sponsored by the College.
A contact person, who
remains on campus, should retain a list of field trip participants and
be identified as an emergency contact.
An itinerary should be
provided to on campus personnel, especially if a field trip involves
visiting multiple locations.
should be available at all times. A working cell phone would be
sufficient for this purpose. If the field trip is in a remote
location, emergency transportation should be available at all times
during the field trip.
Employee travel expenses
need to be kept separate from student expenses and submitted on the
employee travel form.
Student travel expenses need to be submitted on a requisition