Classified Staff Organization

CSO Staff at Social 2013

Bylaws revised December 2012

Article I. Mission

To represent the interests of classified employees at Lewis-Clark State College by working with other constituents of the campus for the improvement of personnel and program management, morale, working conditions, and productivity.

  1. To provide leadership opportunities for classified employees in the promotion and development of                programs,policies, and procedures that complement the LCSC Mission.
  2. To provide formal representation on behalf of classified employees in policy matters pertaining to personal and professional welfare.
  3. To promote an active role for classified employees in the institution’s governance structure.
  4. To make recommendations regarding the establishment, interpretation and publicity of operating policies and procedures.
  5. To cooperate with the Faculty and Professional Staff Organizations in the formulation of joint recommendations relative to problem solving common to faculty, professional and classified employees.
  6. To promote and encourage ethical practices among classified employees.
  7. To form committees, as necessary, to study special and/or continuing topics of interest to classified employees.
  8. To provide representation and/or recommendations to general campus committees and other study groups.
  9. To call to the attention of the President all matters concerning classified staff affairs in all divisions and departments.

Article II. Membership

Section 1:
Membership in the LCSC Classified Staff Organization (hereafter referred to as CSO) is open to all classified staff and is automatic the first day of employment. Membership does not include:

  1. Employees in a professional position
  2. Employees holding faculty rank
  3. Irregular help
  4. Student workers

Section 2:
A person ceases to be a member of the CSO upon termination or change of position to non-classified rank. 

Article III. Membership Meetings

Section 1: Meetings
The CSO will meet at least four times per academic year (i.e. September, December, February and April). Special meetings may be called by the CSO Chair or upon the written request of three CSO members.

Section 2: Quorum

  1. A quorum shall consist of members present at meetings.
  2. General business of the CSO shall be ratified by a majority of votes cast.

Article IV. Elections


The Chair, Chair-Elect, Recording Secretary, Web Secretary and Treasurer shall be elected from the collective CSO body. These positions shall henceforth be referred to as the "Officers’ Council".

Section 1: Election Process
The Nomination/Election Committee will solicit nominations from the CSO membership. An email from the Web Secretary will be sent to CSO members who have been nominated. A response from each CSO member will be sent back to the Web Secretary accepting or declining the nomination. The voting of CSO officers will be done on-line or at an official meeting and the new officers will be announced at the last scheduled CSO meeting. If for any reason the individual receiving the most votes declines his/her elective office, the next individual receiving the most votes will be contacted to serve. If the person who received the next highest votes declines the office, the Nomination/Election Committee will solicit nominations from the membership and a special election will be held.

Section 2: Vacancies
In the event a vacancy occurs during an officer’s term due to resignation, termination, reclassification or the member’s inability to perform his/her duties, the member will submit a formal resignation letter to the current CSO Chair stating the reason for the vacancy. If the Chair is resigning the letter would go to the Chair-Elect. The Chair/Chair-Elect will notify the Nomination/Election Committee who will contact the person receiving the next highest votes to assume the duties of the vacated office. If for any reason the runner up declines the position, the Nomination/Election Committee will begin a special election process.

In the event an officer is unable to fulfill their responsibilities for a period of more than 60 days the CSO Chair/Chair-Elect will assume the officer has resigned from their duties and will notify the Nomination/Election Committee to begin the replacement process, whether or not notification is received.

When the vacancy is filled, the new officer will serve the remainder of the term.

Article V. Officers

Section I: Officers’ Duties


Chair shall: 

  1. Serve a one-year term.
  2. Preside at all meetings of the CSO.
  3. Represent the CSO at President’s Council.
  4. With the majority approval of the Officers’ Council, determine necessary subcommittees.
  5. Maintain lines of communication between the CSO, Officers’ Council, College President, Faculty Senate, Professional Staff Organization and Associated Students.
  6. With the approval of the Officers’ Council, nominate representatives to college committees, as requested by the college President or other campus entities.
  7. Perform other duties pertaining to the office of Chair.
  8. Serve as Past Chair for one year following the last term served as Chair.
  9. Serve on the Compensation Review Committee as a CSO representative.

Chair-Elect shall:

  1.  Serve a one-year term.
  2. Assume duties and responsibilities of the Chair in the event of absence or disability.
  3. Share committee responsibilities equally with the Chair.
  4. Maintain the most current copy of the approved bylaws as well as proposals for bylaws revision.
  5. Perform other duties as may be assigned by the Chair or Officers’ Council.
  6. Notify Chair of members who are eligible to serve on the Employee of the Year Committee.

Past Chair shall:

  1.  Attend CSO and, by invitation, Officers’ Council meetings.
  2. Provide advisement and/or services in current Officers’ Council and CSO meetings.
  3. Serve a second year on the Compensation Review Committee as a CSO representative.

Recording Secretary shall:

  1. Serve a one-year term.
  2. Act as recorder at all CSO and Officers’ Council meetings by taking minutes thereof.
  3. Submit minutes of all general membership & Officers’ Council meetings to the Officers’ Council within ten (10) working days.
  4. Communicate meeting schedules to general membership two weeks prior to meeting.
  5. Perform other duties as may be assigned by the Chair or Officers’ Council.
  6. Work closely with successor to provide smooth transition of duties.

Web Secretary shall:

  1. Serve a one-year term.
  2. Attend all CSO and Officers’ Council meetings.
  3. Maintain and update the CSO web site.
  4. Post general membership meeting minutes within fifteen (15) working days after general meetings.
  5. Work closely with successor to provide smooth transition of duties.

 Treasurer shall:

  1. Serve a one-year term.
  2. Maintain and be responsible for the funds raised by the CSO body.
  3. Submit a report at all meetings to the CSO body.
  4. Serve as a member of the Employee Recognition Committee and provide a report at all committee meetings.
  5. Maintain lines of communication with the CSO Chair and Employee Recognition Committee Chair.
  6. With the CSO Chair, sign all monetary transactions. The CSO Chair and Employee Recognition Committee members will review all monetary transactions and final approval will be via e-mail or in a committee meeting. The CSO Chair and Treasurer are able to approve expenditures up to $25.00 without the approval of the Employee Recognition Committee Chair. Prior notification of impending monetary transactions is requested.
  7. Work closely with successor to provide a smooth transition of duties.
  8. Perform other duties as may be assigned by the Chair or Officers’ Council.

Article VI. Committees

Section I: Standing Committees

Bylaws Committee:

  1. Responsible for annual reviews of the bylaws that represent the CSO mission statement and provide policies and procedures for how CSO conducts business.
  2. Periodic recommendations for amendments to the bylaws. (see Article VIII "Amendments" for voting procedures).

 Article VII. Communications

  1. Formal communication to the CSO membership will be the responsibility of the Officers’ Council. The communication(s) may occur in the following forms: meetings, e-mail, listserv, web page updates and/or written communication.
  2. Two weeks prior to each general membership meeting, the Recording Secretary shall send e-mail notices to all members announcing the meeting.
  3. The CSO web site shall include, but not be limited to, the following: general membership meeting minutes, bylaws, voting procedures and events.

Article VIII. Amendments

  1. Amendments to the bylaws will require a majority of votes cast for ratification.
  2. Proposed amendments will be sent via e-mail to all members at least two (2) weeks prior to the vote which will be held on-line or at an official meeting.