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Article VI. Standing
Committees
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Section I. Standing
Committees
Bylaws Committee:
A. Responsible for annual reviews of the bylaws that represent the
CSO mission statement and provide policies and procedures for
how CSO conducts business.
B. Periodic
recommendations for amendments to the bylaws. (see Article VIII
"Amendments" for
voting procedures).
Employee
Recognition Committee:
The Recognition
Committee is responsible for the fundraising activities;
promoting and coordinating the annual social. The chair and
members that make up the committee are volunteers from the CSO
body. The Chair is responsible for the funds raised and acts as
the treasurer for the Classified Staff Organization.
Nominating/Election Committee:
At the February
meeting, the Chair shall appoint a Nominating/Election Committee
consisting of the Chair-Elect (who shall serve as the
Nominating/Election Committee Chair) and three (3) members from
the organization to identify a slate of persons willing to serve
as officer in the organization. Nominations will be actively
solicited from the membership. The slate shall be presented to
the membership at the April meeting. Additional nominations
from the floor will be accepted. New officer orientation by
immediate past officers shall occur between the April meeting
and July 1. New officers shall take office at the beginning of
the fiscal year,
July 1.
Employee of the
Year Committee:
The Employee of the Year Committee is responsible
for soliciting nominations and selection of the CSO Employee of
the Year. The past Employee of the year will chair the
committee consisting of (5) five committee members. The members
will consist of individuals who cannot be nominated because they
have already received the award or new employees who are not
eligible for nomination.
A. The Chair will
solicit (5) five committee members starting the 1st
week in January through the last week of January.
B. No committee member
may serve more than once in a five year period with the
exception (see C) of request from the Chair.
C. If a committee
member cannot complete his/her duties due to illness, the Chair
may call on a past member from the year before to fill this
position.
D. No committee member
is allowed to make nominations.
E. The selection
committee will meet the 1st week in February. The committee
will review the selection process and finalize a time table for
nominations and selection.
F. The Chair will call
for nominations from the whole body of the campus (faculty,
staff and students) via the Intranet and CSO web site.
G. The Chair will
receive the nominations.
The Chair will remove the name of the nominee
from the application and replace it
with a
number so that no committee member will know the name of
the nominee.
The nominations will be sent
to the committee members 1 week prior to the selection
meeting. The committee
members will rate the applications following a scale of 1 to
5
with 5 being the strongest. The committee as a whole will meet, discuss
the
nominations, and vote.
The Chair will
inform the CSO Chair and the Provost’s Office of the committee’s
selection. The recipient name will be kept confidential until
the Awards Ceremony in May. At the Awards Ceremony, the past
Employee of the Year will present the award to the new
recipient. IF the past Employee of the Year is unable to make
the presentation; the CSO Chair will present the award.
Follow-up Process:
When the selection has been completed and award given, all
letters of nomination will be delivered to the recipient of the
award and to each nominee. A copy of the nomination letter will
also be sent to each nominee’s supervisor. A list of nominees
and finalists by year will be kept in the Employee of the Year
Committee records.
(Revised September
2007)
Section 2.
Committee Formation
Special or Ad-Hoc
Committees may be created and disbanded by majority vote of the
Officer’s Council. The Classified Staff Organization Chair shall
be an ex-officio (with vote) member of all subcommittees except
the Nominating/Election Committee. General membership will be
informed of committee formation.
A. All committees must have a chairperson who is an elected or
appointed CSO member.
B. The CSO Chair will appoint committee chairs.
C. Committee chairs will maintain a committee notebook containing
current assignments and letters, record of activities, minutes
of committee meetings, and a committee members’ list.
D. Outgoing committee chair will hold a transition meeting with
incoming committee chair prior to the beginning of the fiscal
year, July 1.
E.
There is not limitation on the number of years a member can
serve on any committee.
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