Section I. Standing
Article VI. Standing
A. Responsible for annual reviews of the bylaws that represent the
CSO mission statement and provide policies and procedures for
how CSO conducts business.
recommendations for amendments to the bylaws. (see Article VIII
The Recognition Committee is responsible for the
fundraising activities; promoting and coordinating
the annual social. The chair and members that make
up the committee are volunteers from the CSO body.
The Chair will maintain communication with the
Treasurer and CSO Chair and meet as needed to
discuss impending expenditures. (Revised March 2010)
At the February
meeting, the Chair shall appoint a Nominating/Election Committee
consisting of the Chair-Elect (who shall serve as the
Nominating/Election Committee Chair) and three (3) members from
the organization to identify a slate of persons willing to serve
as officer in the organization. Nominations will be actively
solicited from the membership. The slate shall be presented to
the membership at the April meeting. Additional nominations
from the floor will be accepted. New officer orientation by
immediate past officers shall occur between the April meeting
and July 1. New officers shall take office at the beginning of
the fiscal year,
Employee of the
The Employee of the Year Committee is responsible for soliciting
nominations and selection of the CSO Employee of the Year. The
past Employee of the Year will chair the committee consisting of
(5) five committee members. In the event the past Employee of
the Year is unable to chair the committee, the Chair of the CSO
can designate a CSO member who is not eligible to receive the
award. The members will consist of individuals who cannot be
nominated because they have already received the award or new
employees who are not eligible for nomination. Members who are
not eligible to be nominated are those who have worked for
Lewis-Clark State College for under two years (as of April 30)
or who have received this award within the last five years.
The Chair will solicit (5) five committee members starting the 1st
week in January through the last week of January.
No committee member may serve more than once in a five year
period with the exception (see C) of request from the Chair.
a committee member cannot complete his/her duties due to
illness, the Chair may call on a past member from the year
before to fill this position
D. No committee member
is allowed to make nominations.
The selection committee will meet the 1st week in February. The
committee will review the selection process and finalize a time
table for nominations and selection.
The Chair will call for nominations from the whole body of the
campus (faculty, staff and students) via the Intranet and CSO
web site starting Monday the week before Spring break and ending
Friday the week following Spring Break.
G. The Chair will
receive the nominations.
The Chair will remove the name of the nominee from the
nomination form and replace it with a number; the Chair
will also remove any identifying information of the nominee so
that no committee member will know the identity of the nominee.
The nominations will be sent to the committee members 1 week
prior to the selection meeting. The committee members will
rate the applications following a scale of 1 to 5 with 5
being the strongest. The committee as a whole will meet,
discuss the nominations, and vote.
The Chair will inform the CSO Chair and the Provost’s Office of
the committee’s selection by the second Friday in April. The
recipient name will be kept confidential until the Awards
Ceremony in May. At the Awards Ceremony, the past Employee of
the Year will present the award to the new recipient. If the
past Employee of the Year is unable to make the presentation,
the CSO Chair will present the award (or appoint someone to
present the award).
When the selection has been completed and award given, all
letters of nomination will be delivered to the recipient of the
award and to each nominee. A copy of the nomination letter will
also be sent to each nominee’s supervisor. A list of nominees
and finalists by year will be kept in the Employee of the Year
Committee records. After the award has been announced, the
award recipient (who is to become the next year’s chair) will
meet with the present Employee of the Year Committee to discuss
the process and make suggestions for the next year’s committee.
Special or Ad-Hoc
Committees may be created and disbanded by majority vote of the
Officer’s Council. The Classified Staff Organization Chair shall
be an ex-officio (with vote) member of all subcommittees except
the Nominating/Election Committee. General membership will be
informed of committee formation.
A. All committees must have a chairperson who is an elected or
appointed CSO member.
B. The CSO Chair will appoint committee chairs.
C. Committee chairs will maintain a committee notebook containing
current assignments and letters, record of activities, minutes
of committee meetings, and a committee members’ list.
D. Outgoing committee chair will hold a transition meeting with
incoming committee chair prior to the beginning of the fiscal
year, July 1.
There is not limitation on the number of years a member can
serve on any committee.