Bylaws Committee:

A.   Responsible for annual reviews of the bylaws that represent the CSO mission statement and provide policies and procedures for how CSO conducts business.

B.   Periodic recommendations for amendments to the bylaws. (see Article VIII "Amendments" for voting procedures).

Employee Recognition Committee:

The Recognition Committee is responsible for the fundraising activities; promoting and coordinating the annual social. The chair and members that make up the committee are volunteers from the CSO body. The Chair will maintain communication with the Treasurer and CSO Chair and meet as needed to discuss impending expenditures. (Revised March 2010)

Nominating/Election Committee:

At the February meeting, the Chair shall appoint a Nominating/Election Committee consisting of the Chair-Elect (who shall serve as the Nominating/Election Committee Chair) and three (3) members from the organization to identify a slate of persons willing to serve as officer in the organization.  Nominations will be actively solicited from the membership.  The slate shall be presented to the membership at the April meeting.  Additional nominations from the floor will be accepted. New officer orientation by immediate past officers shall occur between the April meeting and July 1. New officers shall take office at the beginning of the fiscal year,
July 1.

Employee of the Year Committee (revised 2/2009):

            The Employee of the Year Committee is responsible for soliciting nominations and selection of the CSO Employee of the Year.  The past Employee of the Year will chair the committee consisting of (5) five committee members. In the event the past Employee of the Year is unable to chair the committee, the Chair of the CSO can designate a CSO member who is not eligible to receive the award.  The members will consist of individuals who cannot be nominated because they have already received the award or new employees who are not eligible for nomination.  Members who are not eligible to be nominated are those who have worked for Lewis-Clark State College for under two years (as of April 30) or who have received this award within the last five years.

A.   The Chair will solicit (5) five committee members starting the 1^st week in January through the last week of January.

B.   No committee member may serve more than once in a five year period with the exception (see C) of request from the Chair.

C.   If a committee member cannot complete his/her duties due to illness, the Chair may call on a past member from the year before to fill this position

D.    No committee member is allowed to make nominations.

E.   The selection committee will meet the 1st week in February.  The committee will review the selection process and finalize a time table for nominations and selection.

F.   The Chair will call for nominations from the whole body of the campus (faculty, staff and students) via the Intranet and CSO web site starting Monday the week before Spring break and ending Friday the week following Spring Break.

G.   The Chair will receive the nominations.

The Chair will remove the name of the nominee from the nomination form and replace it with a number; the Chair will also remove any identifying information of the nominee so that no committee member will know the identity of the nominee. The nominations will be sent to the committee members 1 week prior to the selection meeting.   The committee members will rate the applications following a scale of 1 to 5 with 5 being the strongest.  The committee as a whole will meet, discuss the nominations, and vote.

The Chair will inform the CSO Chair and the Provost’s Office of the committee’s selection by the second Friday in April.  The recipient name will be kept confidential until the Awards Ceremony in May.  At the Awards Ceremony, the past Employee of the Year will present the award to the new recipient.  If the past Employee of the Year is unable to make the presentation, the CSO Chair will present the award (or appoint someone to present the award).

Follow-up Process:

When the selection has been completed and award given, all letters of nomination will be delivered to the recipient of the award and to each nominee.  A copy of the nomination letter will also be sent to each nominee’s supervisor.  A list of nominees and finalists by year will be kept in the Employee of the Year Committee records.  After the award has been announced, the award recipient (who is to become the next year’s chair) will meet with the present Employee of the Year Committee to discuss the process and make suggestions for the next year’s committee.

Section 2.  Committee Formation 

Special or Ad-Hoc Committees may be created and disbanded by majority vote of the Officer’s Council. The Classified Staff Organization Chair shall be an ex-officio (with vote) member of all subcommittees except the Nominating/Election Committee. General membership will be informed of committee formation.

A.   All committees must have a chairperson who is an elected or appointed CSO member.

B.   The CSO Chair will appoint committee chairs.

C.   Committee chairs will maintain a committee notebook containing current assignments and letters, record of activities, minutes of committee meetings, and a committee members’ list.

D.   Outgoing committee chair will hold a transition meeting with incoming committee chair prior to the beginning of the fiscal year, July 1.

E.   There is not limitation on the number of years a member can serve on any committee.