Article I. Mission
represent the interests of classified employees at
Lewis-Clark State College by working with other constituents
of the campus for the improvement of personnel and program
management, morale, working conditions, and productivity.
provide leadership opportunities for classified
employees in the promotion and development of programs,
policies, and procedures that complement the LCSC
provide formal representation on behalf of the
classified employees in policy matters pertaining to
personal and professional welfare.
promote an active role for classified employees in the
institution’s governance structure.
make recommendations regarding the establishment,
interpretation and publicity of operating policies and
cooperate with the Faculty and Professional Staff
Organizations in the formulation of joint
recommendations relative to problem solving common to
faculty, professional and classified employees.
promote and encourage ethical practices among classified
form committees, as necessary, to study special and/or
continuing topics of interest to classified employees.
provide representation and/or recommendations to general
campus committees and other study groups.
call to the attention of the President all matters
concerning classified staff affairs in all divisions and
Membership in the LCSC Classified Staff organization is open
to all classified staff and is automatic the first day of
employment. Membership does not include:
Employees in a Professional position
Employees holding faculty rank
person ceases to be a member of the CSO upon termination or
change of position to non-classified rank.
Article III. Membership Meetings
Section 1: Meetings
CSO will meet at least four times per academic year (i.e.
September, December, February and April).
Special meetings may
be called by the CSO Chair or upon the written request of
three CSO members.
Section 2: Quorum
quorum shall consist of members present at meetings.
General business of the Classified Staff Organization
shall be ratified by a majority of votes cast.
Article IV. Elections
The Chair, Chair-elect, Recording Secretary and Web
Secretary shall be elected from the collective CSO body.
These positions shall henceforth be referred to as the
Section 1: Terms of Office
The Nomination/Election Committee will solicit nominations
from the CSO membership.
An email from the Web Secretary will be sent to CSO
members who have been nominated.
A response from each CSO member will be sent back to
the Web Secretary accepting or declining the nomination.
The voting of CSO officers will be done on-line or at
an official meeting and the new officers will be announced
at the last scheduled CSO meeting.
If for any reason the individual receiving the most
votes declines his/her elective office, the next individual
receiving the most votes will be contacted to serve.
If the person who received the next highest votes
declines the office, the Nomination/Election Committee will
solicit nominations from the membership and a special
election will be held.
Section 2: Vacancies
In the event a vacancy occurs
during an officer’s term due to resignation, termination,
reclassification or the member’s inability to perform
his/her duties, the member will submit a formal resignation
letter to the current CSO Chair stating the reason for the
vacancy. If the
Chair is resigning the letter would go to the Chair-Elect.
The Chair/Chair-Elect will notify the
Nomination/Election Committee who will contact the person
receiving the next highest votes to assume the duties of the
If for any reason the runner up declines the position, the
Nomination/Election Committee will begin a special election
In the event an officer is unable to
fulfill their responsibilities for a period of more than 60
days the CSO Chair/Chair-Elect will assume the officer has
resigned from their duties and will notify the
Nomination/Election Committee to begin the replacement
process, whether or not notification is received.
When the vacancy is filled, the new
officer will serve the remainder of the term.
Article V. Officers
I: Officers Duties
Preside at all meetings of the Classified Staff
With the approval of the Officer’s Council, appoint
Maintain lines of communication between the Classified
Staff Organization, Officer’s Council, College
President, Faculty Senate, Professional Staff
Organization and Associated Students.
With the approval of the Officer’s Council, nominate
representatives to College committees, as requested by
the College President or other campus entities.
Perform other duties pertaining to the office of Chair.
Serve as Past Chair for one year following last term
served as Chair.
Serve a second year on the Compensation Review Committee
as the Classified Staff Organization representative with
the Chair-Elect. (Revised April 2008)
Represent the Classified Staff Organization at
President’s Council. (Revised April 2008)
Assume duties and responsibilities of the Chair in the
event of absence or disability.
Share committee responsibilities equally with the Chair.
Maintain the most current copy of the approved bylaws as
well as proposals for bylaws revision.
Perform other duties as may be assigned by the Chair or
Notify Chair by giving a list of individuals who are
eligible to serve on the “Employee of the Year
Committee." (Revised September 2007)
Serve on the Compensation Review Committee as the
Classified Staff Organization representative with the
Chair. (Revised April 2008)
Past Chair shall:
Attend Classified Staff Organization and, by invitation,
Officer’s Council meetings.
Provide advisement and/or services in current Officer’s
Council and Classified Staff Organization.
Recording Secretary shall:
as recorder at all Classified Staff Organization and
Officer’s Council meetings, and keep minutes thereof.
Submit minutes of all meetings to the Officer’s Council
within ten (10) working days after Organization and
Perform other duties as may be assigned by the Chair or
Web Secretary shall:
Attend all Classified Staff Organization and Officer’s
Maintain and update the Classified Staff Organization
(added March 2010)
Maintain and be responsible for the funds raised
by the CSO body.
Submit a report at all meetings to the CSO body.
Be a member of the Employee Recognition
Committee and provide a report at all committee
Maintain lines of communication with CSO Chair
and Employee Recognition Committee Chair; and,
with the CSO Chair, will sign all monetary
transactions. The CSO Chair and Employee
Recognition Committee members will review all
monetary transactions and final approval will be
via e-mail or in a committee meeting. The CSO
Chair and Treasurer are able to approve
expenditures up to $25.00 without the approval
of the Employee Recognition Committee Chair.
Prior notification of impending monetary
transactions is requested.
Serve a two year term.
Treasurer will work closely with the
Treasurer-Elect to provide a smooth transition
Perform other duties as may be assigned by the
Chair or Officer’s Council.
Article VI. Committees
Section I: Standing Committees
Responsible for annual reviews of the bylaws that
represent the CSO mission statement and provide policies
and procedures for how CSO conducts business.
Periodic recommendations for amendments to the bylaws.
(see Article VIII "Amendments" for voting
Employee Recognition Committee:
The Recognition Committee is responsible for the
fundraising activities; promoting and coordinating
the annual social. The chair and members that make
up the committee are volunteers from the CSO body.
The Chair will maintain communication with the
Treasurer and CSO Chair and meet as needed to
discuss impending expenditures. (Revised March 2010)
At the February meeting, the Chair shall appoint a
Nominating/Election Committee consisting of the Chair-Elect (who shall serve as the
Nominating/Election Committee Chair) and three (3) members
from the organization to
identify a slate of persons willing to serve as officer in the organization. Nominations
will be actively solicited from the membership. The slate shall be presented to the
membership at the April meeting. Additional nominations from the floor will be
accepted. New officer orientation by immediate past officers shall occur between the
April meeting and July 1. New officers shall take office at the beginning of the fiscal year,
Employee of the Year Committee:
Employee of the Year Committee is responsible for soliciting
nominations and selection of the CSO Employee of the Year.
The past Employee of the Year will chair the committee
consisting of (5) five committee members. In the event the
past Employee of the Year is unable to chair the committee,
the Chair of the CSO can designate a CSO member who is not
eligible to receive the award. The members will consist of
individuals who cannot be nominated because they have
already received the award or new employees who are not
eligible for nomination. Members who are not eligible to be
nominated are those who have worked for Lewis-Clark State
College for under two years (as of April 30) or who have
received this award within the last five years.
The Chair will solicit
(5) five committee members starting the 1st
week in January through the last week of January.
No committee member may
serve more than once in a five year period with the
exception (see C) of request from the Chair.
If a committee member
cannot complete his/her duties due to illness, the Chair
may call on a past member from the year before to fill
No committee member is
allowed to make nominations.
The selection committee
will meet the 1st week in February. The committee will
review the selection process and finalize a time table
for nominations and selection.
The Chair will call for
nominations from the whole body of the campus (faculty,
staff and students) via the Intranet and CSO web site
starting Monday the week before Spring break and ending
Friday the week following Spring Break.
Chair will receive the nominations.
The Chair will remove the name of the nominee from the
nomination form and replace it with a number; the
Chair will also remove any identifying information of the
nominee so that no committee member will know the identity
of the nominee. The nominations will be sent to the
committee members 1 week prior to the selection meeting.
The committee members will rate the applications
following a scale of 1 to 5 with 5 being the strongest.
The committee as a whole will meet, discuss the nominations,
The Chair will inform the CSO Chair and the Provost’s Office
of the committee’s selection by the second Friday in April.
The recipient name will be kept confidential until the
Awards Ceremony in May. At the Awards Ceremony, the past
Employee of the Year will present the award to the new
recipient. If the past Employee of the Year is unable to
make the presentation, the CSO Chair will present the
award (or appoint someone to present the award).
When the selection has been completed and award given, all
letters of nomination will be delivered to the recipient of
the award and to each nominee. A copy of the nomination
letter will also be sent to each nominee’s supervisor. A
list of nominees and finalists by year will be kept in the
Employee of the Year Committee records. After the award has
been announced, the award recipient (who is to become the
next year’s chair) will meet with the present Employee of
the Year Committee to discuss the process and make
suggestions for the next year’s committee.
Section 2: Committee Formation
Special or Ad-Hoc Committees may be created and
disbanded by majority vote of the Officer’s Council. The
Classified Staff Organization Chair shall be an ex-officio
(with vote) member of all subcommittees except the
Nominating/Election Committee. General membership will
be informed of committee formation.
committees must have a chairperson who is an elected or
appointed CSO member.
CSO Chair will appoint committee chairs.
Committee chairs will maintain a committee notebook
containing current assignments and letters, record of
activities, minutes of committee meetings, and a
committee members’ list.
Outgoing committee chair will hold a transition meeting
with incoming committee chair prior to the beginning of
the fiscal year, July 1.
There is not limitation on the number of years a member
can serve on any committee.
Article VII. Communications
Formal communication to the Classified Staff
Organization membership will be the responsibility of
the Officer’s Council. The communication(s) may occur in
the following forms: meetings, e-mail, listserv, web
page updates, and/or written communication.
weeks prior to the first meeting in September, the
Corresponding Secretary shall send correspondence
e-mail to announce the first meeting.
weeks prior to each meeting, e-mail notices shall be
sent to all members announcing the meeting.
CSO web site shall include, but not be limited to, the
following: meeting minutes, bylaws, voting procedures,
Article VIII. Amendments
Amendments to the bylaws will require a majority
of the votes cast for ratification.
Proposed amendments will be sent via e-mail to
all members at least two (2) weeks prior to the meeting at which vote will be held.