Curriculum Proposal Instructions
1. Go to the Curriculum Proposal System
2. To submit a proposal, click on an appropriate link under CURRICULUM PROPOSALS. You may start a proposal save it to return and work on it at a later time. It may be advisable to compose the proposal in a word document and then cut-and-paste into the proposal form as needed.
3. Depending upon the proposal type, you will be alerted about what files will need to be attached with the proposal in later steps. Click CONTINUE.
4. Enter the appropriate information in the fields provided. Below are descriptions of all the fields. Your proposal, depending upon its type, may not include all of these form fields.
- Contact Name: Your full name and/or the individual to which all inquiries should be directed.
- Contact Email Address: An email address is required for proposal tracking and communication.
- Division: Select the principal division in which this curriculum proposal will reside. If the proposal affects more than one division be sure to indicate this in the proposed section.
- Degree/Certification: Select the degree or certification affected.
- Major/Minor: Select the major or minor affected.
- CIP CODE: Enter the CIP code for the proposed course. CIP codes must be entered for all new courses,programs, and emphases. You may need to contact the Registrar's office for help.
- Subject and Number: Select the course catalog title and enter the course number (Check with the Registrar for an available number before submitting a new one).
- Course Catalog Title: Enter the title of the course affected by the proposal or, if a new course is being proposed, enter the name you wish the new course to be addressed by.
- Short Title: Enter the short title of the course up to 22 characters maximum by which the course will be listed on schedules, transcripts.
- Credits: Enter the number of credits required for the completion of an existing degree or program or enter the number of credits for the proposed program or enter the number of credits for the course affected by the proposal or if this is a new course, the proposed credits offered.
- Prerequisite Courses: List any proposed changes in the prerequisite courses here. Be sure to indicate in the PRESENT field the current prerequisite courses.
- Pass/Fail Grading: Select whichever option matches the proposed course as it exists, or, if for a new course, as you wish it to exist if the proposal is accepted.
- New Course Capacity: If you are proposing a new course, enter the number of students to be allowed to enroll in the course.
- Gen Ed Course: Check this box if the course affects GE.
- Writing Across the Curriculum: Check this box if the course affects WAC.
- Proposal Description:
Present: Clearly state the present condition for the course and/or program that is being addressed by this proposal.
Proposed: Detail the full extent to what is being proposed by this request.
Justification: Provide rationalization for the necessity or importance of this curricular change. Remember that each proposal will be reviewed by many different parties up to the SBOE, so clearly state why this proposal is being submitted.
Catalog description: If the curriculum proposal affects the description of a course as it appears in the catalog (e.g. change number of credits, change pre-requisites, change catalog description, change title), select “Revised” and enter the catalog description as it should appear if the proposal is accepted. If no change in catalog description is necessary, select “Existing” and leave the field below empty. If a new course is being proposed, select “New” and enter the catalog description you wish to accompany the new course, if accepted.
Implementation Time Frame and Resources Impact on Division and College: Detail when you wish this change to occur (i.e. by what term do you want the change to take place) if the proposal is accepted and detail any impact this proposal will have on the division and/or college. Please consider any resources that might be affected (e.g. faculty workloads, fiscal responsibilities, etc.) and any outside divisions that might be affected (e.g. service courses, pre-requisites, cross-listed courses, etc.). Proposals that the committee identifies as affecting additional divisions, outside that of the author’s, where no indication has been made in this field will be returned to the author. It is not the Curriculum Committee’s responsibility to identify all parties that might be affected by a curriculum action, nor is it the committee’s responsibility to serve as arbiter between divisions affected by curriculum proposals. Effort should be made to handle such matters prior to submitting the proposal.
5. Following completion of the proposal, and prior to clicking the “save and continue” button at the bottom of the page, please review your proposal for typographical errors and ensure you have filled out the form as you had intended.
6. You will be prompted for any required attachments at this point.
7. Upon successful submission of your proposal, your division chair will be notified and you may come back to the system at any point to review the progress of any proposal submitted using your email address.
- Electronic record must be written to the database. A signed hardcopy is NOT a suitable replacement for the generation of the electronic record.
- If a proposal requires significant changes between first and second reading, the original author may be asked to resubmit a new proposal. Minor changes to the proposal between first and second reading can be made by the Curriculum Chair.
- Proposals that have significant impact on more than one Division MUST see the approval of all involved Division Chairs.