Faculty Senate Archives
Minutes 11-21-02

Lewis-Clark State College
Faculty Senate Meeting Minutes
Nov. 21, 2002
SUB 143

Present:  Chris Riggs, Shaomin Huang for Alan Marshall and Dave Thiessen, Social Sciences; Mike Vernon, Matt Brady and Tris Utschig, Natural Sciences; Cheryl Dunlop, Kim Flottemesch, and Tom Mayburry, OBT; David McCullough and Erick Cummings, T & I; Jim Tarter, Humanities; Leanne Parker and Wayne Carroll, and Betsy Van Clief for Clay Robinson,  Education; Sheila Watkins and Mary Lou Robinson, Nursing; Chuck King, Business; Lynne Bidwell, Library;  Diane Johnson, Registrar; Betsy Cowin and Melinda Van Horn, ASLCSC Senate; Dene Thomas, Administration; and Richard Moore, Chair.

Absent:   John Dunn, T & I; Kathie Wilcox, Larry Haapanen, and Okey Goode, Humanities

1.  Call to Order:  Meeting was called to order at 3:19 by Dr. Richard Moore, Chair. 

2.  Introduction of Visitors:  There were no visitors to be introduced at this time.

3.  Approval of Minutes:  Minutes from the last Senate meeting discussed and amended to reflect that in the Technology report on page three, it is Gary Mayton (not Dan Mayton) who needs to know who wants to serve on the Datatel Committee.  It was also questioned if Dr. Morris stated that the financial exigency policy was sent to the Idaho colleges and State Board of Education, as the minutes reflected.  Since she was not present, this will need to be cleared up at the next meeting.  It will stand as is for now in the minutes.  Otherwise, the minutes passed as amended. 

4.  Old Business:  There is no old business at this time.

5.  New Business: 

a.   There will be a Faculty Association meeting on Dec. 19 at 3:15 in the WCC.

b.   The promotion committees are all organized and the chairs have all been appointed.  Announcements of the committees have been sent to all divisions.

c.   The legislative luncheon for LCSC will be in early January again this year, the exact date has not been set yet.  The luncheon will be in Boise during Christmas break, and the cost of the trip to Boise and the luncheon will be supported by the Faculty Association treasury.

d.   Faculty Association Treasury Report:  Account balance is $2377.05.  Richard encouraged all senators to invite their faculty to contribute to the senate treasury.

e.  Reports:                                                    

• Administrative Procedures – the committee submitted minutes for review prior to this meeting. At the last Faculty Senate meeting (Sept. 26) six policies were sent to the Administrative Procedures (AP) Committee for review to determine the extent of the content change during the revision by the Provost (2.112 General Policy on Faculty Evaluation, 2.113 Periodic Performance Review, 2.106 Procedure for Advancement in Rank, 1.104 Constitution of the Faculty, 2.114 Sabbatical Leave, & 2.111 Tenure, Non-Tenure).  The committee found that three of the six policies (2.106, 2.111, & 2.114) were found to have substantial content changes. The Faculty Chair (Richard Moore), Chair-elect (Kathy Wilcox) and Past-chair (Mary Lou Robinson) met with the President and Provost to share the AP committee concerns and recommendations. During this meeting the President and Provost agreed to institute a temporary policy for the Tenure and Promotion policy, since the permanent policy had substantial content changes from the Senate approved policy.  The temporary policies would reflect the old senate approved policies and would stay in effect until the Faculty Senate approved new policies.  As a result, the AP committee recommended that all candidates for tenure and promotion this year make two portfolios (reflecting the old senate approved policy).  One portfolio would be for the administrative track and one for the faculty track reviewing the candidate.  The AP committee and the Faculty Senate need to discuss the pros and cons of one versus two portfolios, and thus of a parallel process of review versus a linear process of review, and then the Senate should vote on which process should be used in the future.  Also, the AP Committee recognizes that a great deal of work is needed to review and revise the remaining policies effected by the organizational/structural changes completed over the summer, so the committee made the following motion:  The Faculty Development Committee should take over recommending sabbaticals from the Faculty Affairs Committee, and the Faculty Development Committee should review/recommend revisions to Senate as necessary concerning the sabbatical leave policy; furthermore the Tenure Committee should review and similarly recommend revisions to Senate as necessary on the Tenure policy; and the AP Committee will review/recommend revisions for the Advancement in Rank and Periodic Performance Review policies.  All of these reviews and recommendations to Senate are to be completed during this academic year.  The motion was seconded, and the motion passed.  MSC  
   
• Budget Liaison – no meeting yet.  Kathie Wilcox asked if salary equity will be an issue in the budget this year.  We need to see what the legislative budget is this spring before we will know.  President Thomas promises to meet with the legislators in the spring to encourage them to consider salary concerns.
   
• Curriculum – Submitted written report summarizing their work during the month.  MSC to approve the curriculum committee report.
   
• Faculty Affairs – Dave Thiessen reports that two sabbaticals were awarded and accepted.  SRIs update:  faculty continue to be concerned about low response rates and some faculty are giving extra credit for students who do the SRIs.  The committee senses that faculty wants a process to evaluate administrators periodically, so this is being discussed.  The State Board’s financial exigency policy violates some AAUP standards, and there are concerns about that.  LCSC has a revised (Aug., 02) financial exigency policy, which was handed out to the Senators for review.  We need to give input to Richard by Dec. 6 on this policy.  Finally, the committee has concerns about the current wording on the Lecturer’s contracts and a copy of the recommended Handbook amendment for a policy for Lecturer’s was passed out to the Senators.  It was moved to accept the Lecturer’s handbook amendment, seconded and carried with one opposed.
   
• Faculty Development – $12,500 budget this year, down from $27,500 last year.   The committee intended to only fund requests in the fall, but few faculty applied.  Eight applied, six were funded.  $4,436 remains, so there will be a spring round of faculty development grants.  MSC to accept the report.
   
• President – The Governor’s Blue Ribbon Task Force education sub-committee is of concern.  The chair is the President of the NW Nazarene College and the committee is considering a consolidation model for the state colleges in Idaho, and is also thinking that closing EITC and LCSC would be good cost cutting measures.  There are no Lewiston members on that committee or on the Task Force.  Thus we need to let all our legislators know how much we do for the community and region.   The state website has information on the task force.
   
• Student Affairs – no report.  We need representatives from the Divisions for the committee.
   
• Technology – no report.  They still need faculty representatives.

Good of the Order:  1)  Last year each committee was asked to review and update their bylaws for the Faculty Handbook.  The Administrative Procedures Committee was going to make sure the committees bylaws section was in order and bring it to the Senate, but it did not happen.  As part of the process, the General Education Committee discovered it did not have bylaws.  It wrote bylaws for the committee.  The General Education Committee from last year voted to accept the bylaws and the committee from this year voted to accept the bylaws written last year.  The Senators said to send the bylaws to Curriculum Committee to see if they will accept the General Education Committee bylaws as written, and then they would come forward to Senate.  Meantime, Richard will try to discover what happened to the rest of the committee bylaws.  2)  Each division needs to discuss midterm grades – do they want them or not – and give feedback to Richard by Dec. 6.  3)  Next meeting will be Dec. 12.  

Adjournment:  Meeting was adjourned at 5:00 by Richard Moore, Chair.

Minutes respectfully submitted by Sheila Watkins, Secretary.

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