Faculty Senate 2004-05

LCSC Faculty Senate
May 5, 2005
Draft Minutes
 

Tracy Flynn, Secretary

Appendix A

Administrative Procedures Committee
Report to Faculty Senate
5/5/05

The Administrative Procedures Committee met on May 3, 2005.  Faculty members Mary Lou
Robinson, Patricia Keith, and Betsy Van Clief gave input on the proposed revisions of Policy 2.106
Procedure for Advancement in Rank.  Following extensive discussion, and in a closed session of the
committee members only, the AP Committee voted to present modifications to the Faculty Senate of
Policy 2.106.

Briefly, the proposed modification accomplishes the following: 

(a)    re-configuration of the review process for promotion/tenure such that the STPRC or SPRC
will review portfolios of applicants prior to the Provost.  In the policy iteration that the Senate
has considered for first reading, these reviews were in reverse order.   Review by the STPRC
or SPRC, then the Provost, is the order in which the portfolios have historically been reviewed
at LCSC.

There are no other substantive changes to the proposal by the APC, though the Business and
Social Science Divisions have also submitted revisions of the Terminal Degree requirements for
their respective divisions.

The 5/03/05 policy iteration was distributed to all Faculty Senators and Division Chairs prior to the
 5/05/05 meeting of the Faculty Senate.

Respectfully submitted,

Kathie Wilcox, APC Chair

Appendix B

      XII.      A.        Philosophy

The quality of the College is determined to a large extent by the quality of the faculty.  In our concern
for the College's quality, the administration and faculty base the criteria for faculty promotion upon continued
 growth in professional skills and performance.  The College encourages and assists each faculty member to
 improve professionally.  Promotion is one means of encouraging professional improvement, of reflecting the
 continuing value of the faculty member to the college, and of rewarding meritorious service.  Faculty who are
 awarded promotion shall be afforded all rights, rewards, privileges and responsibilities pertaining to said promotion.

   XIII.      B.         Timeline for Advancement in Rank

Unless otherwise established in the candidate’s initial letter of appointment, the usual timeline for promotion
is as follows:

Instructor to Assistant Professor—no minimum time requirement for Academic faculty, two years for
Professional Technical faculty

Assistant to Associate Professor—normally, a minimum of four years as Assistant Professor

Associate to Full Professor—normally, a minimum of five years as Associate Professor

   XIV.      C.        Institutional Criteria for Promotion for all Faculty

Criteria for promotion are consonant with the role and mission of Lewis-Clark State College.  Accordingly,
a faculty member advancing through the ranks is expected to meet escalating standards of performance
and assume additional responsibilities in teaching and advising, scholarly/creative activity and professional
development, and service.

Each division shall maintain a written policy that identifies appropriate standards of teaching and advising,
scholarly/creative activity and professional development, and service for promotion from Instructor to
Assistant Professor, Assistant Professor to Associate Professor, and Associate Professor to Professor.
Division criteria for promotion must be developed by division faculty and be approved by division faculty,
the Division Chair, the respective Dean, and the Provost.  Each list of criteria must include the date the
faculty approved the division criteria.  Copies of the criteria will be maintained in the offices of the Provost,
Dean, and Division Chair.  The Division Chair will distribute copies to all division faculty.

For faculty whose duties are primarily instructional, teaching and activities that develop and improve
teaching will be weighed most heavily in any evaluation.  However, it is recognized that the faculty of
Lewis‑Clark State College perform varied tasks, and that the relative value placed on teaching and
advising, scholarly/creative activity and professional development, and service differ among faculty. 
Because of this, division chairs are to negotiate with the faculty member the relative importance of each
criterion to the evaluation of an individual faculty member's performance.  Each criterion will be weighed
weighted relative to its value to the division and its appropriateness to the college's role and mission. 
This weighing  weighting shall be used in a consistent fashion by all reviewers.

     XV.      D.        Terminal Degrees

For the purposes of promotion, terminal degrees are defined as follows:

1.     Professional-Technical Terminal Degrees

a.     Business Technology and Service

(1)   Graphic Arts/Printing Technology...................... Bachelor's Degree

(2)   Business Management.......................................... Master’s Degree

        Early Childhood Development

        Hotel/Restaurant Management

        Office Technology

        Paralegal

        Web Development

b.     Technical and Industrial................................................ Bachelor’s Degree

2.     Academic Terminal Degrees

Business..................................PhD, EdD, DBA

                                                or CPA+CMA+MBA+Current License

                                                                                or CPA+CMA+Masters in Accounting+Current License

1.  Academically qualified.

A.  PhD, DBA, JD or appropriate and related earned doctorate.

  B.  CPA,  CMA, current license  plus appropriate Masters degree.

  2.   Professionally qualified.

A. Appropriate masters and a minimum of 5 years of executive level

      decision making authority in the respective content area in a local or

      regionally recognized organization. 

  B. Appropriate Masters plus 10 years of exemplary teaching in the content

       area.

b.     Education......................................... ……………….EdD, PED, PhD

c.     Humanities

(1)   Journalism................................ ……………….Master's of Fine Arts (MFA) or a PhD

Art

Technical Theater

Creative Writing

(2)   All other areas......................... ……………….PhD

d.     Library.............................................. ……………….Master's of Library Science (MLS)

e.     Natural Sciences & Mathematics................. ……….PhD

f.      Nursing and Health Sciences

(1)   Nursing..................................... ……………….Masters in Nursing

                                                            PhD, EdD, Doctorate in Nursing or related fields for                                 Professor

(2)   Radiography............................ Bachelor’s Degree for Assistant Professor

                                                            Masters Degree for Associate Professor and Professor

g.     Social Sciences................................ PhD.                                  

                                                     MSW for Social Work Assistant Professor

                                                     MA or MS for Justice Studies Assistant Professor

                                                     ABD for Social Sciences Assistant Professor

   XVI.      E.         Definition of Rank

1.   Lecturer:  A lecturer is a faculty member who is qualified to teach college level courses, but is not
eligible for promotion or tenure.

2.   Instructor:  An instructor is a faculty member who is qualified to teach all levels of college level courses
and may be eligible for promotion, but not tenure.  For academic positions, a masters degree in content
area is required.

3.   Assistant Professor:  An Assistant Professor is an individual who normally possesses a the terminal
degree or the equivalent in the field and appropriate professional expertise as determined by the division.
(e.g. MFA).  The rank of Assistant Professor can be a beginning level appointment for one who holds
the terminal degree or its equivalent in the field, or it can be a rank achieved after service in the rank of
Instructor.

4.   Associate Professor:  An Associate Professor is an individual who in all but exceptional circumstances
possesses a terminal degree or its equivalent in the field and appropriate professional expertise as
determined by the division.

5. Professor:  A Professor is an individual who in all but very exceptional circumstances possesses a
   terminal degree or the equivalent in the field and who has demonstrated meritorious teaching, scholarship,
   and service in the field as defined by the individual’s division.  The rank of Professor shall be awarded
   only to those who are proven masters of the field, are outstanding in that field, and whose general
   attributes of culture are recognized by their fellows with such determination to be made by the
   administrations and the faculty.  faculties in a tradition manner.
    

XVII.       
 

XVIII.      F.         Academic Faculty

1.     Promotion from Instructor to Assistant Professor for Academic Faculty

Normally, the candidate for promotion to assistant professor will hold the appropriate terminal degree
or its equivalent.  Reviewers will evaluate and make recommendations for promotion to assistant
professor on the basis of the following: 

a.      Candidate Statement.  The candidate shall provide a personal statement describing the candidate’s
role within the division that includes appropriate statements on teaching and advising, scholarly/
creative activity and professional development, and service.  The statement also shall include a
description of how the candidate meets division criteria for promotion.  Appropriate supporting
documentation shall be included as appendices or made available at the request of any reviewer.

b.   Teaching and advising.  The candidate for Assistant Professor shall demonstrate competency in
teaching and advising appropriate to the discipline and the rank as established by the candidate’s
division.   

c.   Scholarly/Creative Activity and Professional Development.  The candidate for Assistant Professor
shall demonstrate competence in the basic tools of scholarly/creative activity common to the
discipline and the rank and demonstrate sufficient professional development, as established by the
candidate’s division.

d.   Service.  The candidate should demonstrate effective service, according to division guidelines.

2.     Promotion from Assistant Professor to Associate Professor for Academic Faculty

Reviewers will evaluate and make recommendations for promotion from Assistant Professor to
Associate Professor on the basis of the following:  

a.   Candidate Statement.  The candidate for Associate Professor shall provide a personal statement
as described in section F.1.a.

b.   Teaching and advising. The candidate for Associate Professor shall demonstrate proficiency in
teaching and advising appropriate to the discipline and the rank as established by the candidate’s
division. 

c.    Scholarly/Creative Activity and Professional Development.  The candidate for Associate
Professor shall demonstrate continuing development or refinement proficiency in scholarly/creative
activity and professional development as appropriate to the discipline and rank as determined by
the division. 

d.     Service.  The candidate for Associate Professor should demonstrate a record of active contribution
 and continuing growth appropriate to the discipline and rank as determined by the division.

3.     Promotion from Associate Professor to Professor for Academic Faculty

Reviewers will evaluate and make recommendation for Promotion from Associate Professor to
Professor on the basis of the following:

a.   Candidate Statement.  The candidate for Professor shall provide a personal statement as described
in section F.1.a.

b.   Teaching and advising. The candidate for Professor shall show excellence in teaching and advising
as appropriate to the rank and to the discipline as determined by the candidate’s division. 

c.   Scholarly/Creative Activity and Professional Development.  The candidate for Professor should
provide evidence of excellence in scholarly/creative activity and professional development as
appropriate to the rank and to the discipline, as determined by the division.

d.   Service. The candidate for the rank of Professor should demonstrate an excellent record of service
as appropriate to the rank and to the discipline, as determined by the division.

   XIX.       
 

     XX.      G.        School of Technology Faculty

Faculty w Within the School of Technology, faculty have the option of pursuing one of two paths for
promotion:  1) the Academic Degree Path or 2) The Business/Industry Path.  Both paths lead to the rank
of Professor.

1.     Promotion from Instructor to Assistant Professor for School of Technology Faculty.

Candidates who choose either the Academic Degree Path or the Business/Industry based path for
promotion to Assistant Professor will have acquired a professional technical certification from the
State of Idaho. 

a.      Candidate Statement.  The candidate shall provide a personal statement describing the candidate’s
role within the division and that includes appropriate statements on teaching and advising,
scholarly/creative activity and professional development, and service.  The statement also shall
include a description of how the candidate meets division criteria for promotion.  Appropriate
supporting documentation shall be included as appendices or made available at the request of
any reviewer.

b.    Teaching and advising.  The candidate for Assistant Professor shall demonstrate competency in
 teaching and advising appropriate to the discipline and the rank as established by the candidate’s
 division.   

c.   Scholarly/Creative Activity and Professional Development.  The candidate for Assistant Professor
shall demonstrate competence in the basic tools of scholarly/creative activity common to the
discipline and the rank and demonstrate sufficient professional development, as established by
the candidate’s division.

d.   Service.  The candidate should demonstrate effective service, according to division guidelines.

2.   Promotion from Assistant Professor to Associate Professor for School of Technology Faculty

Candidates who choose the Academic Degree Path for promotion to Associate Professor will have
acquired a bachelor’s degree in an appropriate field.  Candidates who choose the business/industry
path must meet the criteria for this path as established by the division.

Reviewers will evaluate and make recommendations for promotion from Assistant Professor to
Associate Professor on the basis of the following:

a.   Candidate Statement.  The candidate for Associate Professor shall provide a personal statement
as described in section G.1.a.

b.   Teaching and advising. The candidate for Associate Professor shall demonstrate proficiency in
teaching and advising appropriate to the discipline, rank, and promotion path as established by
the candidate’s division. 

c.   Scholarly/Creative Activity and Professional Development.  The candidate for Associate Professor
shall demonstrate continuing development or refinement proficiency in scholarly/creative activity
and professional development as appropriate to the discipline, rank, and promotion path as
determined by the division.  

d.   Service.  The candidate for Associate Professor should demonstrate a record of active contribution
and continuing growth appropriate to the discipline, rank, and promotion policy as determined by the
division.

3.     Promotion from Associate Professor to Full Professor for School of Technology Faculty

Candidates who choose the Academic Degree Path for promotion to Professor will have acquired the
terminal degree in an appropriate field.  Candidates who choose the business/industry path must meet
the criteria for this path as established by the division.

Reviewers will evaluate and make recommendations for promotion from Associate Professor to
Professor on the basis of the following:

a.    Candidate Statement.  The candidate for Professor shall provide a personal statement as
described in section G.1.a.

b.   Teaching and advising. The candidate for Professor shall demonstrate proficiency excellence in
teaching and advising appropriate to the discipline, rank, and promotion path as established by
the candidate’s division. 

c.     Scholarly/Creative Activity and Professional Development.  The candidate for

Professor shall demonstrate continuing development or refinement excellence in scholarly/
creative activity and professional development as appropriate to the discipline, rank, and
promotion path as determined by the division. 

d.   Service.  The candidate for Professor should demonstrate a record of active contribution and
continuing growth excellence in service appropriate to the rank, discipline, and promotion policy
as determined by the division.

   XXI.      H.        Promotion Portfolio

The promotion portfolio must include, at a minimum, the following contents:

1.   Candidate Statement (See F.1.a.) describing how he/she meets the division criteria for promotion
to the rank desired.

2.    Curriculum Vitae.

3.     Job descriptions and annual chair and peer evaluations for the last 4 years.

4.     Student evaluations for the last four (4) years.

5.     Other materials as determined by the division guidelines.

6. Additional materials as may be requested by reviewers.  If additional material is requested by the
   Individual Promotion Committee, Standing Tenure and Promotion Review Committee (STPRC) or
   Standing Promotion Review Committee (SPRC),

Division Chair, Dean, Provost, or President, the request and justification for the requested materials
must be in writing to the applicant.  If the applicant chooses to honor this request, he/she must sign a
waiver available in the Human Resources office allowing access to the requested materials.  The
requested information will be added to the portfolio as it is forwarded to the next level of review. 
The applicant may respond in writing to clarify the situation if he or she believes his or her record has
been or may be misinterpreted.  Any such letter will be added to the portfolio and forwarded with the
rest of the portfolio. 

XXII.      I.          Promotion Process

1.     The Promotion Portfolio

Applicants eligible for advancement in rank shall prepare a promotion portfolio.  The applicant shall
receive copies of all items sent to the Provost or placed in the portfolio by reviewers. 

        The applicant’s portfolio may also be used for tenure decisions if tenure and promotion occur
 simultaneously (see Tenure Policy 2.111 ).

2.     Portfolio Review

a.        The portfolio will be made available for review in the division office for the Division Chair, the
division faculty, Individual Promotion Committee, and the Dean.  The portfolio will be made available
 for review in the Library for the STPRC or SPRC, and in the Provost’s office for the Provost and
 President.

b.    Each reviewer or group of reviewers will write a promotion recommendation.  The recommendation
will address the candidate’s fulfillment of institutional and divisional promotion criteria.  The original
copy of the recommendations of the Division Chair, division faculty, Individual Promotion Committee
and Dean will be placed in the portfolio with copies to the applicant and chair of the STPRC or
SPRC. and a copy will be sent to those reviewers who have already made a recommendation.

c.    At the completion of the applicant’s review process, the original written recommendations will be
sent to Human Resources for filing in the applicant’s personnel file and the portfolio will be returned
to the applicant. 

d.    The applicant’s portfolio may also be used for tenure decisions if tenure and promotion occur
 simultaneously.

3.     Reviewers

Each reviewer will make a written recommendation regarding the applicant’s request for promotion. 
The Division Chair’s summative evaluation/recommendation and recommendations from the applicant’s
 Individual Promotion Committee, Dean, STPRC or SPRC, Provost and President shall be placed in the
 portfolio.  If the recommendation is negative, then reasons for the negative recommendation (in writing)
are transmitted to the 

applicant, Individual Promotion Committee, Division Chair, Dean, STPRC or SPRC, Provost and
President.  The faculty member may submit a written statement regarding the negative recommendation,
which will be placed in the portfolio and forwarded to the next level of review.  All materials reviewed
by the committee and reviewers and all proceedings of the committee shall remain confidential.  The President will make the final determination about promotion and report his or her decision to the State
Board of Education.

3.     Individual Promotion Committee

        a.   The Individual Promotion Committee may be the same as the Individual Tenure Committee as
long as criteria for both committees are met (see Tenure Policy 2.111).

b.a.  There shall be an individual promotion committee for each applicant.  The individual promotion
 committee will consist of five (5) members and be composed as follows: 

(1)   Two (2) or more faculty members that hold the rank the applicant seeks or a higher rank
(from the candidate’s division if available),

(2)   One (1) or more faculty from outside the division,  

(3)   One (1) or more students, but not more than 50 percent of the committee membership. 
(Student members must have declared a major and taken upper-division course work in the
 applicant’s division.)

c.b.  Faculty in the applicant’s division will elect one (1) member from the division’s faculty and one (1)
 student to serve on the committee; the applicant will select the remaining members.

d.c. Faculty in the applicant’s division will elect the chair of the committee from the members of the
 Individual Promotion Committee.

d.     The Individual Promotion Committee may be the same as the Individual Tenure Committee as
long as criteria for both committees are met.

4      Standing Review Committee

      The College has two (2) standing promotion review committees, one (1) for academic faculty and
one (1) for professional-technical faculty.  The name of the academic faculty standing promotion review
committee is the Standing Tenure and Promotion Review

      Committee (STPRC).  The name of the professional-technical faculty standing promotion review
committee is the Standing Promotion Review Committee (SPRC) (see 1.104 Article IV, Section 5
for both committees’ ’s responsibilities, committee makeup, and terms of service).

XXIII.      J.          Procedures for Promotion Evaluation

1.   After review of all credentials and criteria, the provost notifies faculty of their eligibility to apply for
 promotion

2.    Following notification by the Provost of eligibility to apply for promotion, the applicant submits a
"Request for Promotion Evaluation” to the Provost's office.  Request for Promotion Evaluation
authorizes the individual promotion committee to secure current formal student evaluations and
Peer Review formal teaching evaluations and annual performance evaluations.

 3.   The Provost provides the faculty senate chair, STPRC or SPRC chair, Division Chairs, and Deans
with a list of faculty members who have indicated they will be applying for promotion.

4.   The applicants' division submits names of Individual Promotion Committee members, including the
chair, to the faculty senate chair and the STPRC or SPRC chair.

5.   The STPRC or SPRC chair issues the list of approved Individual Promotion Committees, identifying
the chair, to the applicant, the faculty senate chair, the Division Chairs, the Deans, and the Provost.

6.   The applicant submits the portfolio to the division office where it will be housed for review by the
Division Chair, the division faculty, the Individual Promotion Committee and the Dean.

 7.  The Dean will ensure that a portfolio for each faculty member is completed and made available for
review in the division office by the Division Chair, the division faculty, the Individual Promotion
Committee, and the Dean.  The Dean will notify the above mentioned reviewers that the file is ready
for review. 

8.   The Division Chair will write a summative promotion evaluation/recommendation of the applicant
member based on annual evaluations and other materials in the applicant’s portfolio.   Prior to
submission, the Division Chair and applicant must discuss the summative evaluation/recommendation. 
The summative evaluation/recommendation should be attached to copies of prior annual performance
evaluations, including those by both the division’s evaluating body, if applicable, and the Division Chair
or director.  The original copy of the evaluation/recommendation is to be placed in the portfolio.  A
copy will be given to the applicant and to the chair of the STPRC or SPRC. 

       The applicant may submit a written response to be attached to the division chair’s
 evaluation/recommendation.  This is to be placed in the portfolio.

9.   The division faculty members may choose to review the portfolio and make a written recommendation
to be placed in the portfolio.  A copy will be submitted to the applicant and the Division Chair. and
the individual promotion committee. 

       The applicant may submit a written response to be attached to the faculty members’ recommendation. 
 This is to be placed in the portfolio.

10.       The Individual Promotion Committee will secure current formal student evaluations

         (including the immediate previous fall semester), annual performance evaluations and

         Peer Review evaluations and add these to the portfolio.

       The Individual Promotion Committee will review the portfolio and arrive at a recommendation. 

      Each member of the committee will have a full vote.  Voting will be by secret ballot with no tally
recorded.

       The chair of the Individual Promotion Committee will prepare a written recommendation.  The
committee’s recommendation shall be signed by each member of the committee or by the chair only.

      The original copy of the recommendation will be added to the portfolio with a copy submitted to
the applicant and the chair of the STPRC or SPRC. division chair.

       The applicant may submit a written response to be attached to the individual promotion committee’s
 recommendation.  This is to be placed in the portfolio.

11. The dean shall review the portfolio and prepare a recommendation.  The original copy of the recommendation will be added to the portfolio and a copy forwarded to the applicant and the chair
of the STPRC or SPRC, the Division Chair, and the Individual Promotion Committee chair.

      The applicant may submit a written response to be attached to the dean’s recommendation.  This is
to be placed in the portfolio.

12.      The Dean will ensure that the portfolio is placed in the Library for review of the STPRC

         or SPRC .and the president. reviews.

13.         The STPRC or SPRC will review the portfolio.  The STPRC or SPRC will submit its

   recommendation to the Provost, and provide a copy to the applicant, the Division Chair,  

   the Individual Promotion Committee chair, and the Dean.

a.        The STPRC or SPRC will review the promotion file and arrive at a recommendation by
simple majority vote.  Votes shall be cast by secret ballot, and no tally of the votes shall be
 reported.  Each member of the committee will have an equal vote in all matters.  The chair
of the STPRC or SPRC will prepare a written recommendation. 

b.       The committee’s recommendation shall be signed by each member of the committee or by the
chair only.

c.        If the STPRC or SPRC recommends against granting promotion or tenure, it shall inform the
 applicant before submitting its recommendation to the Provost.  The applicant shall then be
given an opportunity to meet with the STPRC or SPRC and to present additional material in
support of the granting of promotion or tenure.  Immediately after the meeting with the applicant,
the STPRC or SPRC will review all materials and again arrive at a recommendation.

d.       A copy of the The promotion file including the committee’s recommendation shall be forwarded
to the Provost.  A copy of the STPRC or SPRC’s recommendation will be sent to the applicant,
the Division Chair, and the Dean.

14.      The provost will review the recommendations submitted by all reviewers and the

         portfolio and prepare a recommendation to the President.

              If the Provost intends to disagree with the recommendation of the STPRC or SPRC,

  the Provost will, in writing, inform the STPRC or SPRC and candidate of that         

  decision.  Before forwarding a recommendation to the President or sharing it with the

  applicant, the Provost will meet with the STPRC or SPRC to discuss how the applicant

  has met or failed to meet the criteria for promotion or tenure, or other reasons for the

  recommendation.

15.  When the Provost recommends against granting promotion, the applicant shall be afforded the
opportunity to present a written response to the Provost, who will consider all pertinent material
prior to submitting a recommendation to the president.  The applicant’swritten response will be
added to the portfolio.

16.14.The complete portfolio and the Provost’s final written recommendation shall be forwarded to the
 President. 

       The President shall review the portfolio and determine whether to recommend approval of the
application for promotion.

       If the President decides to not recommend promotion, he/she shall, in writing, notify the applicant, the
Individual Promotion Committee chair, the Division Chair, the Dean, the STPRC or SPRC, and the
Provost.  The applicant may meet with the President to discuss the recommendation.

      If the President recommends promotion, he/she shall submit a recommendation for granting promotion
to the State Board of Education, with a copy to the applicant, the Individual Promotion Committee
chair, the Division Chair, the Dean, the STPRC or SPRC, and the Provost.

1.     Applicant

a.     Following notification by the Provost of eligibility to apply for promotion, the applicant submits a
 "Request for Tenure and Promotion Evaluation” to the Provost's Office.  Application for Promotion
 authorizes the Individual Promotion Committee to secure current formal student evaluations and
Peer Review evaluations. 

b.     The applicant submits the Promotion portfolio for review to the Division Office.

2.     Division Chair

a.     The applicant's Division Chair will write a summative promotion

        evaluation/recommendation of the faculty member based on Annual Evaluations and other
materials in the applicant's Promotion portfolio.  The Chair's evaluation/recommendation should
address the criteria listed in policy 2.107.

b.     The summative evaluation/recommendation should be attached to copies of all prior Annual Performance Evaluations, including those by both the division's evaluating body and the Division
Chair or Director.

c.     Prior to submission, the Chair and faculty member must discuss the summative
 evaluation/recommendation.

d.     The faculty member may submit a written response to be attached to the Chair's summative
 evaluation/recommendation.

e.     In the event the Division Chair has not had at least one (1) year to observe the applicant, she or
he may choose to submit the name without recommendation, but may submit an evaluation of the
 candidate.

f.      The Division Chair places submits the summative evaluation/recommendation in the portfolio. to
the Individual Promotion Committee.

g.     The Division Chair will ensure the portfolio is placed in the Library, where it will be housed for the
 STPRC and SPRC reviewers.

3.     Dean

a.     The Dean will ensure a promotion portfolio for each faculty member is completed and made
available for reviewers (Division Chair, Dean, Division Faculty and Individual Promotion Committee)
in the faculty member's Division Office.  The Dean notifies the above reviewers the file is ready for
 review in the Division Office.  

b.     The Dean shall review the portfolio and prepare a recommendation.  The

        recommendation will be added to the Promotion File portfolio and a copy forwarded to the
Individual Promotion Committee and division chair.

c.     After the applicant receives a recommendation from the STPRC or SPRC, the Dean will ensure
the portfolio is placed in the Provost’s office, where it will be housed for the Provost’s and
President’s reviews. 

4.     Divisional Faculty (Optional)

a.     Division faculty may choose to review the portfolio and forward a written recommendation to
the Individual Promotion Committee and applicant. 

b.     The faculty member may submit a written response to be attached to the faculty member’s
 recommendation.  These are to be added to the portfolio.

5.     The Individual Promotion Committee (IPC)

a.     Each member of the committee will have a full vote.  Voting will be by secret ballot

        with no tally recorded.

b.     The Individual Promotion Committee will review the Promotion File portfolio and arrive at a
 recommendation.

c.     The chair of the Individual Promotion Committee will prepare a written recommendation.

d.     The committee's recommendation shall be signed by each member of the committee or by the
chair only.

e.     The recommendation will be added to the Promotion File portfolio and a copy forwarded to the
 applicant, the division chair, and STPRC or SPRC.

f.      Information from the applicant received after the Individual Promotion Committee has arrived at a
 recommendation will not be considered unless the applicant reapplies in a subsequent year.

g.     The form indicating the Individual Promotion Committee recommendation shall be sent to the
applicant, the applicant’s Division Chair, and Dean.  

6.     If instructed by the Provost, the Standing Tenure and Promotion Review committee (STPRC) and
 Standing Promotion Review Committee (SPRC) will review the portfolio.

a.     The STPRC or SPRC will review the Promotion File and arrive at a recommendation by simple
 majority vote.  Votes shall be cast by secret ballot, and no tally of the votes shall be reported. 
Each member of the committee will have an equal vote in all matters.  The chair of the STPRC
or SPRC will prepare a written recommendation. 

b.     The committee's recommendation shall be signed by each member of the committee or by the
chair only. 

c.     If the STPRC or SPRC recommends against granting promotion, it shall inform the applicant
before submitting its recommendation to the Provost.  The applicant shall then be given an
opportunity to meet with the STPRC or SPRC and to present additional material in support of
the granting of promotion.  Immediately after the meeting with the applicant the STPRC or SPRC
will review all materials and again arrive at a recommendation.

d.     A copy of the Promotion File including the committee's recommendation shall be forwarded to
the Provost.  A copy of the STPRC or SPRC's recommendation will be sent to the applicant
and the Division Chair.

7.     Provost

a.     The Provost will review the Promotion File portfolio and prepare a recommendation to the
President.

b.     If the Provost intends to disagree with the recommendation of the STPRC or SPRC, the
Provost will, in writing, inform the STPRC or SPRC and candidate of that

        decision.  Before forwarding a recommendation to the President or sharing it with the applicant,
the Provost will meet with the STPRC or SPRC to discuss how the applicant has met or failed to
meet the criteria for promotion, or other reasons for the recommendation.

b.     When the Provost recommends against granting promotion, the candidate shall be afforded the
 opportunity to present a written response to the Provost, who will consider all pertinent material
prior to submitting a recommendation to the President.

c.     The Promotion File portfolio and the Provost’s recommendation shall be forwarded to the
President.  The Provost's final recommendation shall be sent to the applicant, the Individual
Promotion Committee, Division Chair, and the STPRC or SPRC, and Dean.

8.     President

a.     The President shall review the Promotion File portfolio and determine whether to recommend
approval of the application for promotion.

b.     If the President intends to disagree with the recommendation of the STPRC or SPRC, the
President will, in writing, inform the committee and applicant of that decision.  Before forwarding a
recommendation to the State Board or sharing it with the applicant, the President will meet with the
 STPRC or SPRC to discuss how the applicant has met or failed to meet the criteria for promotion,
or others reasons for the recommendation.

b.     If the President decides to not recommend promotion he/she shall in writing notify the applicant,
 Division Chair, Dean, Individual Promotion Committee, STPRC or SPRC, and Provost. The
applicant may meet with the President to discuss the recommendation.

c.     If the President recommends promotion, he/she shall submit a recommendation for granting
promotion to the State Board of Education and the applicant.

K.    Procedures for Appeal

1.     The candidate may appeal to the Hearing Board (see Policy 2.115, Faculty Grievance Policy).

2.     The president's decision on the Hearing Board's recommendation is final.

L.    Timeline

1.     The timeline for review of applications for promotion will be: (deadlines that occur on weekends or
 holidays are automatically extended to the next working day)

XXIV.   

 Appendix C

XXV.      A.        Philosophy

The quality of the College is determined to a large extent by the quality of the faculty.  In our concern for
the College's quality, the administration and faculty base the criteria for faculty promotion upon continued
growth in professional skills and performance.  The College encourages and assists each faculty member to
 improve professionally.  Promotion is one means of encouraging professional improvement, of reflecting the
 continuing value of the faculty member to the college, and of rewarding meritorious service.  Faculty who
are awarded promotion shall be afforded all rights, rewards, privileges and responsibilities pertaining to
said promotion.

XXVI.      B.         Timeline for Advancement in Rank

Unless otherwise established in the candidate’s initial letter of appointment, the usual timeline for promotion
is as follows:

 Instructor to Assistant Professor—no minimum time requirement for Academic faculty, two years for
 Professional Technical faculty

Assistant to Associate Professor—normally, a minimum of four years as Assistant Professor

Associate to Full Professor—normally, a minimum of five years as Associate Professor

XXVII.      C.        Institutional Criteria for Promotion for all Faculty

 Criteria for promotion are consonant with the role and mission of Lewis-Clark State College.  Accordingly,
 a faculty member advancing through the ranks is expected to meet escalating standards of performance and
 assume additional responsibilities in teaching and advising, scholarly/creative activity and professional
 development, and service.

Each division shall maintain a written policy that identifies appropriate standards of teaching and advising,
scholarly/creative activity and professional development, and service for promotion from Instructor to
Assistant Professor, Assistant Professor to Associate Professor, and Associate Professor to Professor. 
Division criteria for promotion must be developed by division faculty and be approved by division faculty,
the division chair, the respective dean, and the provost.  Each list of criteria must include the date the faculty
approved the division criteria.  Copies of the criteria will be maintained in the offices of the provost, dean,
and division chair.  The division chair will distribute copies to all division faculty.

For faculty whose duties are primarily instructional, teaching and activities that develop and improve teaching
will be weighed most heavily in any evaluation.  However, it is recognized that the faculty of Lewis‑Clark
State College perform varied tasks, and that the relative value placed on teaching and advising,
scholarly/creative activity and professional development, and service differ among faculty.  Because of this,
division chairs are to negotiate with the faculty member the relative importance of each criterion to the
evaluation of an individual faculty member's performance.  Each criterion will be weighed weighted relative
to its value to the division and its appropriateness to the college's role and mission.  This weighing weighting
shall be used in a consistent fashion by all reviewers.

XXVIII.      D.        Terminal Degrees

   For the purposes of promotion, terminal degrees are defined as follows:

1.     Professional-Technical Terminal Degrees

a.     Business Technology and Service

(1)   Graphic Arts/Printing Technology...................... Bachelor's Degre 

(2)   Business Management.......................................... Master’s Degree

        Early Childhood Development

        Hotel/Restaurant Management

        Office Technology

        Paralegal

        Web Development

b.     Technical and Industrial................................................ Bachelor’s Degree 

2.     Academic Terminal Degrees

a.     Business........................................... PhD, EdD, DBA

                                                                    or CPA+CMA+MBA+Current License

                                                                    or CPA+CMA+Masters in Accounting+Current License

b.     Education......................................... EdD, PED, PhD

c.     Humanities

(1)   Journalism................................ Master's of Fine Arts (MFA) or a PhD

Art

Technical Theater

Creative Writing

(2)   All other areas......................... PhD

d.     Library.............................................. Master's of Library Science (MLS)

e.     Natural Sciences & Mathematics................. PhD

f.      Nursing and Health Sciences

(1)   Nursing..................................... Masters in Nursing

                                                            PhD, EdD, Doctorate in Nursing or related fields for                                 Professor

(2)   Radiography............................ Bachelor’s Degree for Assistant Professor

                                                            Masters Degree for Associate Professor and Professor

g.     Social Sciences................................ PhD

XXIX.      E.         Definition of Rank

      1.     Lecturer:  A lecturer is a faculty member who is qualified to teach college level courses, but is not
              eligible for promotion or tenure.

2.    Instructor:  An instructor is a faculty member who is qualified to teach all levels of college level
courses and may be eligible for promotion, but not tenure.  For academic positions, a masters degree
 in content area is required.

3.    Assistant Professor:  An Assistant Professor is an individual who normally possesses a the terminal
degree or the equivalent in the field and appropriate professional expertise as determined by