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Instructions for
Submitting a Curriculum Proposal
1.
Go to
http://lochsa.lcsc.edu/ccommittee
2.
To
submit a proposal, click on the first link “Submit a
Proposal”. You will not be allowed to save your work
and return to it at a later time. It is advised that
you compose the proposal in a word document and
cut-and-paste into the proposal form.
3.
Enter
the appropriate information in the fields. Below are
descriptions of information to be included in each of
the fields available.
·
Contact Person: Your full name and/or the individual to which all inquiries should be
directed.
·
Area of Proposal: Whether the proposal affects an academic program or a technical
program. Courses in student services and community
programs are to be listed as academic programs.
·
Degree(s) or Program(s): If your proposal affects the creation, deletion, or
modification of an entire degree or program, list the
name of the program. If necessary, you may need to
specify A.A., A.S., B.A., and/or B.S. along with the
formal name of the program.
·
Credits:
(next to programs) Enter the number of credits required
for the completion of an existing degree or program as
it currently stands (not what you are proposing as a
change). If you are proposing a new program, enter the
number of credits for the proposed program.
-
Note:
If
the proposal does not affect the nature of a degree or
program, you can leave the “Degree(s) or Program(s)” and
“Credits” fields blank.
·
Subject:
Enter the prefix for the course affected by the
proposal. This should be the prefix as it currently
stands, not what you are proposing (if you are proposing
a change)(e.g. BIOL, PSYC, ENGL, etc.)
·
Number:
Enter the course number for the course affected by the
proposal as it currently stands. This will be the
number that follows the prefix entered in the “Subject”
field.
·
Title:
Enter the title of the course affected by the proposal
or, if a new course is being proposed, enter the name
you wish the new course to be addressed by. This name
must not exceed 26 characters, including spaces. Titles
that exceed 26 characters will be abbreviated at the
discretion of the Registrar.
·
Credits:
Enter the number of credits for the course affected by
the proposal as it currently stands.
-
Note:
If
the proposal does not affect the nature of a specific
course, rather is a change to a degree or program, you
may leave the “subject”, “number”, “title”, and
“credits” fields blank.
·
New Course Capacity: If you are proposing a new course, enter the number of
students to be allowed to enroll in the course. If you
are not proposing a new course, leave this field blank.
·
Pass/Fail Grading:
Select whichever option matches the proposed course as it
exists, or, if for a new course, as you wish it to exist
if the proposal is accepted.
·
Indicate action(s) requested:
You may select more than one option. Select all that
apply. For example, if you are proposing a new
course, you should select the following:
- Add new course
- Add catalog description
- If you are adding it to an existing major, also select
this option.
-
Note:
Enter
the CIP code for the proposed course. CIP codes must be
entered for all new courses, programs, and emphases.
If
you are replacing an existing course with an entirely
new course (i.e. not simply changing an aspect of an
existing course, such as credits), you must select both
“delete course” and “add new course”. If this proposal
affects a program plan, you must be sure to delete the
old course from and add the new course to the program
plan and submit an updated program plan with the
proposal. If the proposal affects the pre-requisites
for any courses, you must submit additional proposals
addressing this change.
·
Description:
Present:
Clearly state the present condition for the course
and/or program that is being addressed by this proposal.
Proposed: Detail the full extent to
what is being proposed by this request.
Justification: Provide rationalization
for the necessity or importance of this curricular
change. Remember that each proposal will be reviewed by
many different parties up to the SBOE, so clearly state
why this proposal is being submitted.
Catalog description: If the curriculum
proposal affects the description of a course as it
appears in the catalog (e.g. change number of credits,
change pre-requisites, change catalog description,
change title), select “Revised” and enter the catalog
description as it should appear if the proposal is
accepted. If no change in catalog description is
necessary, select “Existing” and leave the field below
empty. If a new course is being proposed, select “New”
and enter the catalog description you wish to accompany
the new course, if accepted.
Implementation Time Frame and Resources
Impact on Division and College: Detail when you wish
this change to occur (i.e. by what term do you want the
change to take place) if the proposal is accepted and
detail any impact this proposal will have on the
division and/or college. Please consider any resources
that might be affected (e.g. faculty workloads, fiscal
responsibilities, etc.) and any outside divisions that
might be affected (e.g. service courses, pre-requisites,
cross-listed courses, etc.). Proposals that the
committee identifies as affecting additional divisions,
outside that of the author’s, where no indication has
been made in this field will be returned to the author.
It is not the Curriculum Committee’s responsibility to
identify all parties that might be affected by a
curriculum action, nor is it the committee’s
responsibility to serve as arbiter between divisions
affected by curriculum proposals. Effort should be made
to handle such matters prior to submitting the proposal.
4.
Following completion of the proposal, and prior to
clicking the “Next Step” button at the bottom of the
page, please review your proposal for typographical
errors and ensure you have filled out the form as you
had intended. Once you have selected “Next Step”, you
cannot return to this page to make changes without
submitting a second proposal. If this does occur,
contact the Chair of Curriculum to identify the correct
proposal to be reviewed by the committee.
5.
Once
you have selected “Next Step”, if you are proposing a
new course, you will be prompted to attach a syllabus as
a word document. If you are proposing a change to a
program plan, you will be prompted to attach an excel
file. If you are proposing the addition of a new
program or emphasis, you will be prompted to attach an
excel file with the program plan as well as a Notice of
Intent (NOI) as a word document. NOI forms can be found
on the Provost’s website. For all proposals, you cannot
attach more than one word document and more than one
excel file to the same proposal. If you must attach
multiple program plans to the same proposal, use
additional workbooks within the same excel file to
accomplish this task.
6.
After
you have attached the appropriate documents and files,
you should print out the page that follows and submit to
your Division Chair and the appropriate dean for
signatures. Attach hardcopies of all word documents and
excel files as necessary. All signed proposals will be
routed to the Chair of the Curriculum Committee.
Proposals will be moved from “pending” to “current” once
the proposal has received the appropriate signatures.
Important notes:
1.
Electronic record must be written to the database. A
signed hardcopy is NOT a suitable replacement for
the generation of the electronic record.
2.
Although proposals are instantly written to the
database, only proposals for which signed copies are
received by the Curriculum Chair the Friday prior to
the next meeting will be considered.
3.
If a
proposal requires significant changes between first and
second reading, the original author may be asked to
resubmit a new proposal. Minor changes to the proposal
between first and second reading can be made by the
Curriculum Chair.
4.
Proposals that have significant impact on more than one
Division MUST have the signature of all involved
Division Chairs.
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