Grant Compliance at LCSC
|
|
|
|
|
Grants Compliance
Matrix
A quick-look guide on who approves what, and
who is responsible for what.
OGIS
Prior to submitting a proposal or
grant application, both must have institutional approval.
And all grants must be tracked through the Office of Grants
& Contracts. By sending an Application Approval
Request through the OGIS, a grant application or submission
gets institutional approval and is tracked through the OGC.
|
Time & Effort Reporting
|
LCSC
and the Federal Office of Management and Budget (OMB)
require employees of federally sponsored programs to certify
their level of program effort. As per OMB A-21 Circular,
certification of effort requires the below information. The Program Activity
Report (PAR) form below is available to utilize for this
requirement. The PAR is comprised of monthly activity
worksheets which requires the following information:
|
| |
Employee staff classification and level of
FTE |
| |
Program funding source and account budget code |
| |
The
obligated percentage of employee activity and type of
activity |
| |
The
percentage of effort expended monthly |
|
Employee signature |
| |
Direct supervisor signature |
| |
The percentage of overall effort is
cumulatively totaled from each completed monthly worksheet
to facilitate a quarterly review. This is required so that,
as per OMB, any significant exceptions to the level of
effort can be reconciled and revised.
The way this works in the
PAR is that Month 1 calculates in the total column for just
that month. Month 2 calculates an average of Months 1 & 2.
Month 3 calculates an average of Months 1, 2, & 3. Month 4
calculates an average of Months 2, 3, & 4, and so on. The
sheets must stay in the order they are presently
in—otherwise the formulas won’t work correctly, so please
don’t move the sheets around. You can, however, rename the
sheets with the specific months; this won’t affect the
formula.
The completed form should be kept on file in
your office. If any quarterly review determines a need for
adjustment, the modification should be documented. If your
sponsored program has a Time and Effort reporting mechanism
in place that addresses all the above criteria, please feel
free to continue utilizing it.
Time &
Effort Program Activity Report Form (PAR)
|
Grant Match
[OMB
Circular A-110,
Section C23 (aka OMB Circular 2 CFR 220)]
Match can be in the form of cash or in-kind. It is the
Principal Investigator and/or Project Director's
responsibility to document that the match requirement for a
grant is met.
|
Interim & Final Reports
OMB Circular A-110, Section C20 prescribes
financial management standards for grants, which also serve
as the databse for reports for the Federal government.
|
Equipment
OMB Circular A-110, Sections C
30-37 prescribes requirements for equipment and
property vested in the college due to grant awards.
|
Human Subjects Protection
The Federal
government has established ethical principles for respect
for persons. See
The Institutional Review Board page for policies and
procedures.
|
Data Rights & Intellectual Property
[OMB
Circular A-100, Sections C
36-37 and Bayh-Dole Act] PIs are responsible
to protect rights to data generated by them in the course of
research.
|
Conflict of Interest
[OMB
Circular A-133]
Any interest that is or appears to be not in the interest of
the institution. The institution must write and enact
policies to prohibit waste, fraud, and abuse.
|
Closeout
OMB Circular A-110, Sections D 71-73
prescribes closeout procedures for Federal Grants.
|
LCSC Records Retention Requirements
|
|
Not sure
how long to keep your project's grant files?
Click here to see what LCSC's
institutional policy is for record retention. |
| |
| |
