Time & Effort
Explanation
LCSC requires
employees of federally sponsored programs to certify their
level of program effort. Certification of effort requires
the below bulleted information and the above Program Activity Report
(PAR) form is
available to utilize for this requirement. The PAR is comprised of monthly activity
worksheets which requires the following information:
- employee
staff classification and
level of FTE;
- program funding
source and account budget code;
- the obligated
percentage of employee activity and type of activity;
- the percentage of
effort expended monthly;
- employee signature,
and
- direct supervisor
signature
The percentage of overall
effort is cumulatively totaled from each completed monthly
worksheet to facilitate a quarterly review. This is required
so that any significant exceptions to the level of effort
can be reconciled and revised.
The way this works in this file is that Month 1 calculates
in the total column for just that month. Month 2 calculates
an average of Months 1 & 2. Month 3 calculates an average
of Months 1, 2, & 3. Month 4 calculates an average of
Months 2, 3, & 4, and so on.
The trickiest part is that the sheets must stay in the order
they are presently in—otherwise the formulas won’t work
correctly, so please don’t move the sheets around. The
sheets can be renamed with the specific months; this won’t
affect the formula.
The completed form should
be kept on file in your office. If any quarterly review
determines a need for adjustment, the modification should be
documented. If your sponsored program has a Time and Effort
reporting mechanism in place that addresses all the above
criteria, please feel free to continue utilizing it.
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