The monitoring of grant funds.  See also FSRS

The form on Online Grant Information System (OGIS) used to request approval to submit a grant application to a funder.

Approved (funded) grant your host organization (institution, agency, secondary school, or a combination thereof) submitted.

Annual Performance Report.  The Department of Education uses this report to assess a grantee’s (funded project) progress in meeting its approved goals and objectives, as well as determining prior experience points.

A plan for anticipated expenditures and activities stated in financial terms. 

Types of Budgets:

Line Item: Budget format organized in tabular and narrative form , in which expenditures are listed as items, each on their own lines, that describe expenditures.

Performance: Budget format in which costs of performing sets of interrelated activities are aggregated.

Program: Budget format in which costs are related to outcomes and expenditures.

EDGAR 77.1 defines as an interval of time into which a project period is divided for budgetary purposes.  Also known as Project Year.

Educational Department General Administrative Regulations.  Also known as the general regulations.

EDGAR 74.34 (f)(1)(i-ix) defines equipment as an article of nonexpendable, tangible personal property having a useful life of more than one year and an acquisition cost which equals or exceeds the lesser of the capitalization level established by the institution for financial statement purposes, or $5,ooo.

OMB Circular A-21 B (aka OMB Circular s CFR 220) identifies F&A as “costs that are incurred for common or joint objective and therefore cannot be identified readily and specifically with a particular sponsored project.  F&A costs are synonymous with ‘indirect’ costs.”  Also known as overhead costs.

The Federal Register is published every federal working day.  Notices of Proposed Rule Making, closing dates for applications, etc. are all published in the Federal Register. 

The agency that awards a grant.

General Education Provisions Act. Section 427 of GEPA affects applicants for new grant awards.  This section requires each applicant for funds (other than an individual person) to include in its application a description of the steps the applicant proposes to take to ensure equitable access to, and participation in, its Federally-assisted program for students, teachers, and other program beneficiaries with special needs.

The Government Performance and Results Act of 1993 (GPRA) is a statute that requires all federal agencies to manage their activities with attention to the consequences of those activities.  Each agency is to clearly state what it intends to accomplish, identify the resources required, and periodically report their progress to the Congress.  In so doing, it is expected that the GPRA will contribute to improvements in accountability for the expenditures of public funds, improve Congressional decision-making through more objective information on the effectiveness of federal programs, and promote a new government focus on results, service delivery, and customer satisfaction.

For institutional purposes, a grant or a grant sub-contract is defined as funding which has specific outcomes that have to be addressed during the life of the grant.

Begins at the proposal, through the project, and ends when the final report has been submitted.  Usually the end of a grant’s life is signaled through a letter from the Funding Agency.

Defined in Section 480 (d) of the HEA (Higher Education Act) of 1965, as amended as the following:

Any individual who –

(1)    is an orphan or ward of the court;

(2)    is a veteran of the Armed Forces of the United States (as defined in subsection (b)(1)&(2));

(3)    is a married individual; or

(4)    has legal dependents other than a spouse.

Notice of Proposed Rule Making.

Office of Grants & Contracts.

Online Grant Information System. 

The Office of Management and Budget general cost principles as they relate to Federal projects hosted as higher education institutions.

The Office of Management and Budget administrative requirements as they relate to educational institutions and non-profit organizations sponsoring Federal projects.

The Office of Management and Budget audit requirements for all institutions hosting Federal projects.

The P.I. is primarily responsible for locating funding sources and initiating projects for their program/unit of responsibility. The P.I. submits a proposal to a funding agency outlining the specifics of the project, the methodology of the tasks to be undertaken and the likely completion time for the work. Once funded a Principal Investigator (P.I.) is responsible for providing program administrative and compliance oversight. The PI also supervises the preparation and submittal of all appropriate reports for grant funded projects and ensuring grant compliance with any applicable rules and regulations. A P.I. may or may not also serve as the program director.

Reference OMB Circular A-21 C (aka OMB Circular 2 CFR 220) Basic Considerations:

(a)    are the expenditures reasonable;

(b)   are they allocable to the funded grant;

(c)    are they given consistent treatment; and

(d)   do they conform to any limitations as to types or amounts of cost items. 

A Program Director works with the PI to develop and implement guidelines and policies with the purpose of ensuring compliance with all applicable rules and regulations. The program director develops, implements, and evaluates program activities, monitoring the effectiveness of the funded project and adjusting as needed to ensure meeting the stated objectives. Human resources duties, such as the recruitment and training of employees, typically also fall under the program director's list of responsibilities, as does monitoring the project's budget.

Defined in EDGAR 74.2 as the period established in the award document during which Federal sponsorship begins and ends.  Usually synonymous with Grant Cycle.

Request for Proposal.