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The OGC is tasked
with monitoring all grants awarded to LCSC, and
all documentation must be copied to the OGC.
This includes award notifications, grant agreements,
progress and final reports, and award extensions. |
quick links
post-award procedure
progress report
final report |
Post-Award Services
Grant Flowchart
(PDF)
Grants Procedure Checklist (Word)
Grants Compliance Matrix
(PDF)
Compliance Training
Mediation and
Consulting
Progress and Final Reports Editing/Review
Sub-award & Sub-recipient Management
When LCSC is the recipient of a grant sub-award, the
participating LCSC P.I. is responsible for meeting all
terms outline by the primary recipient for the duration
of the grant’s life cycle. This means the P.I. will need
to be aware of the reporting requirements based on the
type of funding (i.e. state, federal, or stimulus), as
well as any other reporting requirements the primary
recipient may request. To facilitate those requirements,
the P.I. is responsible for establishing and maintaining
a relationship with the primary recipient’s
administrative contact, being aware of the reporting
timeline and due dates, and ensuring that any IRB
requirements have been addressed.
The OGC will go
over reporting requirements with a P.I. and help
coordinate reporting efforts with the Controller’s
Office and Budget Office. Because the OGC, in
conjunction with the Controller's Office and the Budget
Office, helps the institution monitor grant sub-awards
to ensure work scope and reporting requirements are
addressed, the P.I. needs to submit reports to
the OGC for review before final submission to the
primary recipient.
Time & Effort Management
LCSC and the Federal Office of Management and Budget
(OMB) require employees of federally sponsored programs
to certify their level of program effort. The OGC offers
training and support on Time & Effort. More information
can be found on the Compliance page, and in the FAQs
("What is effort reporting?").
Post-Award Procedure
Award Notification
All
documents concerning grants must be copied to the OGC
upon receipt. This includes grant agreements, award
notifications (physical letters and emails), notices of
non-funding (rejection letters), amendments, etc. It is
not enough to route documents to the just Controller’s
Office, the OGC must be included in all document
routing, per LCSC grant policy.
It is the
P.I.’s responsibility to ensure documents are properly
routed.
Only the LCSC authorizing
officials, Tony Fernandez or Chet Herbst, can sign an
agreement or contract on behalf of LCSC, and require all
grant documents to pass through the OGC prior to
applying a signature.
Project Account
& Budget Setup
The award letter and
funding arrangement (check, contact information, etc.)
needs to be sent to Teresa Cole in the Controller’s
Office. A
New Account Request Form will need to be completed.
Once the account has been created, a
Budget Setup Form will need to be completed and sent
to Trudy Alva in the Budget Office.
Award Duration & Progress Reporting
Throughout the life of a grant all progress reports,
award amendments (change of scope, change of award
amount, etc.) and/or project extensions must be copied
to the OGC. P.I.s will need to submit at least one
Progress Report (Word) and a
Final Report (Word) to the OGC. These reports are in
addition to any progress and final reports that need to
be submitted to a funding agency, and are for internal
use only.
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