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Post-award Center
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ACCOUNT & BUDGET SETUP
When you recieve your award
letter, you will need to make several copies. One copy
is sent to the OGC, another to the Office of Finance &
Administration, and another to
Teresa Cole in the Controller's Office. Along with
the copy of the award letter, Teresa will need a
New Account Request Form (found on the
Controller's Office page).
Once the LCSC account
number (Cost Center) is assigned, a
Budget Setup Form (found on the
Budget Office page) needs to be sent to
Trudy Alva. The OGC can help you with this
paperwork, and advise on what is an allowable/unallowable
project cost.
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COMPLIANCE TRAINING
Compliance can be a tricky area,
and it's not difficult to become lost. The OGC offers
one-on-one training to assist you in grant administering and
monitoring. The FAQs page on
Compliance and
the main Compliance page can
provide you with more information.
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TIME & EFFORT MANAGEMENT
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LCSC and
the Federal Office of Management and Budget (OMB) require
employees of federally sponsored programs to certify their
level of program effort. The OGC offers training and
support on Time & Effort. More information can be
found on the
Compliance page, and on the FAQs page for
Compliance ("What is effort reporting?").
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SUB-AWARDS & SUB-RECIPIENTS
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When LCSC is the recipient of a
grant sub-award, the participating LCSC PI is responsible
for meeting all terms outline by the primary recipient for
the duration of the grant’s life cycle. This means the PI
will need to be aware of the reporting requirements based on
the type of funding (i.e. state, federal, or stimulus), as
well as any other reporting requirements the primary
recipient may request. To facilitate those requirements, the
PI is responsible for establishing and maintaining a
relationship with the primary recipient’s administrative
contact, being aware of the reporting timeline and due
dates, and ensuring that any IRB requirements have been
addressed.
The OGC will go over
reporting requirements with a PI and help coordinate
reporting efforts with the Controller’s Office and Budget
Office. Because the OGC, in conjunction with the
Controller's Office and the Budget Office, helps the
institution monitor grant sub-awards to ensure work scope
and reporting requirements are addressed, the PI needs to
submit reports to the OGC for review before final submission
to the primary recipient.
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PROGRESS & FINAL REPORTS
Most
grants and grant-related contracts require at least one
report during their life cycle, usually at the end. Often
times the report parameters and dates can be buried in an
agreement document, or the grant award notification. To make
it easier for you, the OGC can track progress and final
report dates for you, and extract the requirements into a
separate easily accessible document. The OGC is also
available to review reports, and can submit them to the
funding agency, permitted the P.I. coordinates that effort
with the OGC in a timely manner. Ultimately, however, the
responsibility of progress and final reporting is the
Principal Investigator's or a designated person. To better
assist you with this, it is important to copy the OGC on all
paperwork, amendments, and contractual information
pertaining to the grant.
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CLOSE
OUT
As your project draws to an end,
the OGC would like to hear from you:
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How was your
experience working with the OGC?
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What was your
experience with your project and grant?
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What went well?
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Where could
improvements be made?
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All feedback is
beneficial to the institution's continued success. If
something didn't work, we want to know. If there are
areas of improvement, we need to know. If the overall
experience excellently exceeded expectations, we must know!
Please use this
Survey
to let us know how we're doing. Project and program
success stories are always welcome, too, and may be
highlighted on our website and newsletter.
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