President's Council Meeting Summary

September 18, 2002

 

 

Present:  Dene Thomas, Kathy Martin, Rob Lohrmeyer, Rita Morris, Dean Froehlich, Whitney Pugh, Carmen Rahm, Deacon Meier, Richard Moore, Patty Leonard, Chet Herbst, Janis VanHook

 

Absent:  Jody Oftelie, Renee Hofeldt

Guest:  Linda Cardwell

 

Calendar Review

Calendars for September and October were distributed noting President’s travel and major campus events.

September 24      Campus meeting and employee social

October 3             State Board of Education meeting

October 28           LCSC Day at Coeur d’Alene Center

 

President’s Update

 

National Intercollegiate Athletic Association:  President Thomas attended the annual NAIA meeting September 14 through 17.  At that meeting, she was appointed to a three-year term on the Council of Presidents.  Her appointment is as an at-large member rather than specifically representing the Frontier Conference.  At the meeting, a number of constitution amendments were approved to tighten NAIA rules.  LCSC’s World Series coordination and event management is being recognized as a model for NAIA national tournament structure.

 

Campus Meeting:  A campus meeting is scheduled for Tuesday, September 24, at 3:15 p.m. in the Williams Conference Center.  Agenda topics include the process for the coming year, the continuation of  strategic planning and the charge to various units and committees for participating in the planning process.  The emphasis will be to coordinate planning with the accreditation process.

 

Provost’s and Vice Presidents’ Update

 

Center for Arts and History:  The Center for Arts and History has accrued a large deficit in their operating budgets.  Changes will be made in programming and staffing in order to not exceed the budget for FY03.  The plan includes cutting current costs, increasing revenues and developing a plan for paying back the deficit.  The first-step in paying back the deficit has been implemented with the reduction of one FTE and reducing the hours of two additional part-time people. 

 

Coeur d’Alene Haborview Site:  Plans have not developed as anticipated at the Harborview site.  The space presently assigned has challenges of inadequate classroom space and computer labs.  The Provost is working through the issues with the CDA administrative staff and will develop a recommendation for President Thomas.

 

Community Programs:   Raices Historicas Exhibit focuses on the Hispanic culture.  The opening reception is scheduled for September  20, at  6:00 p.m. at the Center for Arts and History. 

 

Administrative Services:  Permanent Building Fund Advisory Council met at LCSC last week.   The Council’s next meeting is scheduled on October 1 in Boise where the presidents will have ten minutes to present capitol budget requests to the PBFAC.   It is not anticipated that any projects will be approved.

 

Mulitpurpose Activity Center:  The status of funds is still intact.  $13 million is still being held and LC is the first project to be reinstated.   Funding of the project in the spring 2003 would be the earliest date, although it is not very likely and is dependent upon legislative action to reinstate funding.  

 

Campus capitol projects in process: 

  • Reid Hall basement remodel completion anticipated by the end of September
  • Steam line project completion anticipated third week of October
  • Infrastructure project:   eight buildings will be completed by October 28—total project completed by November 13
  • Campus lighting completion anticipated late October

 

Campus Capitol projects funds frozen by Governor

  • Old science building project has completion of the final architectural design
  • Coeur d’Alene project
  • Tennis Center lights projects
  • Sidewalk project

 

Senator Crapo’s staff anticipates the  Skid Pad federal appropriation bill to receive final approval in January.  After federal approval, the project will have to have approval through the Department of Public Works.

 

Budget contingency planning:  The institution has developed a plan for a potential 4.5% budget holdback.  Even though Governor Kempthorne exempted higher education from the last holdback, he has requested that institutions continue to hold those funds.  The contingency plan is to use funds from carry over, vacant positions, institutional development, faculty technology, faculty development, indirect costs, capitol projects, and travel funds. 

 

 

Direct Reporting Units

 

Institutional Planning

 

  • Title IX:  Report must be submitted by October 30.  Test of Title IX is to demonstrate progress towards compliance.  LC has been in compliance, but is making progress towards a more balanced offering of scholarships to gender percentage of student athletics.
  • Mid-course SRIs:  Chet Herbst has been seeking faculty volunteers for mid-course student reaction to instruction.  SRIs will provide important information for retention and accreditation. 
  • Assessment:  Chet Herbst will meet with units regarding their assessment process.

 

Alumni Relations:    Linda Cardwell reported on current activities of Alumni Relations (report attached).

 

Athletics:  Debbie Connelly has resigned.  Kay Packer will assume the Administrative Assistant position.

 

 

Other Reports

 

Faculty Senate: 

  • The Faculty Senate will meet on September 26.   
  • ICHEF will meet with Governor Kempthorne on October 14. 
  • Faculty have begun planning to visit the legislature in January. 

 

 

Professional Staff: 

  • PSO will meet on September 19.  
  • Professional Staff annual performance review process will be based on the anniversary date.

 

Classified Staff: 

  • CSO will meet on September 20. 
  • CSO will review financial exigency policy with Provost Morris. 
  • CSO Flea market is on September 20.

 

Student Affairs: 

Reid Hall remodel moves will include Financial Aid to Career Development space, Admission to Financial Aid space, and the former Admission Office will be a student-centered service area.

 

Student Government: 

ASLCSC plan several activities for this year that include exterior maintenance at the boat house, establishment of Spirit Week to foster more campus spirit associated with campus events and potentially obtaining FCC license for student radio station.    

 

Athletics:  The faculty/staff  ID card used for admission to athletic events is good for the bearer only.

 

Meeting Adjourned

The next President's Council will be on Wednesday, September 25 at 9:00 a.m., in the Alumni Board Room. 




Alumni Relations Report to the President’s Council

September 18, 2002

 

 

Alumni Search

During the summer of FY03 students hired by the Alumni Office searched through every paper alumni record in the registrar’s office, going back as far as 1893. We found social security numbers for over 1,000 alumni coded as lost in our database, as well as the names (and some social security numbers) of 3,150 alumni not previously included in the database.  Alumni Finder (a search company) has been contracted to locate alumni using the social security numbers. This phase of the project should be completed by the end of this September.

 

Pending the results of the Social Security Search, we anticipate increasing our total solicitable alumni base by 4,486 alumni, an increase of 57% since 1999.  At the conclusion of the project, “lost” alumni should only make up 8% of our total database, an excellent ratio with many colleges and universities at 20 to 25%.

 

The following graph outlines the progress we have made in locating alumni.

 

 

 

April-02

 

 

                                          Setember-02

 

Records (Living)

11,573

 

Records (Living)

15400

Deceased

677

 

Deceased

1017

Lost

3273

 

Lost (without SS#'s)

1164

No Solicit

652

 

Lost (with SS#'s)

  4722 x 95% = 4486

Total Solicitable

7648

 

No Solicit

652

 

 

 

Total Solicitable

12567

 

 

In 2001-2002, we solicited and kept in touch with 8,300 alumni at a cost of approximately $5.00 per person. This is a minimal level of contact and includes mailing of two issues of the alumni newsletter Journey, and telephone contact during the annual fund drive. This total is approximately $41,500 per year.

 

Adding approximately 4,500-new/lost alumni increases our expenses to $64,000 year at the same minimal level of contact.

 

Lifetime E-Mail

The alumni office teamed with Information Technology on the Campus Cruiser project and is now offering alumni access to a free lifetime email account. This is a benefit to our alumni and a benefit to the alumni office. It allows us an additional way to keep track of our alumni, helping keep our lost numbers low.

 

Alumni Annual Fund 2002-2003

The Alumni Annual Fund officially kicked off Monday, September 16th and, pending budget, will continue the entire school year. This is the first year the Annual Fund will be conducted both semesters. Again, with the addition of 4,500 new contacts our expenses will increase accordingly. Our goal is to increase the annual fund by 34% (from 22,420) to $30,000 and to increase the participation to 8% (1000 donors), with an average gift of $42.86.

 

As a comparison, five years ago, in 1998, we had 6,847 solicitable alumni, 319 of whom gave $9,037.  This was a participation rate of 5% and an average gift of $29.27.

 

Alumni Cultivation

In FY 2003, the Alumni Office received $3,325 from the Foundation Board for donor cultivation. We organized a “Seattle area” alumni reunion, inviting alumni from western Washington, (Seattle, Tacoma, Olympia) to a dinner in Seattle. It was well received and generated interest for LC from the 35 alumni attending.

 

The first annual LCSC Warriorientation Golf Tournament was held August 24th at Bryden Canyon Golf Course and raised nearly $550 for the Alumni Association Scholarship Fund. The Alumni Association collaborated with the Admissions Office and is looking forward to making this an annual event that will coincide with Warriorientation.

 

The Alumni Association participated in the “Welcome Fair” sponsored by ASLCSC. We distributed over 300 houseplants to new and returning students. Our slogan was, “Grow with your Alumni Association.”

 

The All-Class Reunion is scheduled for September 28 and 29.  The Humanities Department and Student Support Services will be hosting an open house for returning alumni, students, and faculty. The yearly Alumni Awards for the Outstanding Alumni, Educator of the Year, and the Aletha Pabst Award will be presented during the reunion.

 

October 28th is LCSC Day on the North Idaho College Campus. The Alumni Association will be attending the event and is planning to host an Alumni Reunion dinner in Coeur d’Alene that evening.

 

The Alumni Association will host the annual Legislative Breakfast on January 21, 2003 during Education Week at the Legislature. The breakfast will be held in the Capitol Building Rotunda in Boise. We are tentatively planning an alumni event in Boise on the evening of January 21.

 

Alumni Association representatives will attend the Coeur d’Alene Graduation Banquet on May 9th and the Commencement ceremony at LCSC.