President's Council Meeting Summary
August 27, 2003
Present: Dene Thomas, Kathy Martin, Rob Lohrmeyer, Richard Moore, Whitney Pugh, Jerry Hindberg,
Guests: Tony Sausville, Security, and Scott Brown,
Physical Plant
Calendar Review
Calendars
for August, September, October and November were distributed noting President’s
travel and major campus events.
President’s Report
The
ground breaking ceremony for the Multipurpose Activity Center was Monday, August 25. The event was well organized and very well
attended.
Tuesday,
August 26, just before noon, one of the HVAC motors burned
out causing smoke to be filtered through Sam Glenn Complex, which forced the building – and several others on the
campus – to close down for about an hour.
Approximately an hour after the fire alarm was pulled, fire department
officials gave permission to return to the building. Officials said the problem
didn’t extend beyond the motor, which was damaged beyond repair. The problem was started by a blown fuse,
which left only one phase of the three-phase power system working on campus. As
a safety precaution, Avista Utilities officials cut the power to most buildings
on campus and the buildings were evacuated.
The smoke in the Sam Glenn Complex was contained to three classrooms, rooms 26,
28 and 30 on the main floor, and classes scheduled for those classrooms were
moved. The Mechanical Technical Building also was shut down as a safety precaution to allow
the machines to be inspected. The inspection is normal procedure when there is
a power outage and several of the machines are in use.
This
emergency experience has given us an opportunity to exam our procedures—what
worked and what did not work. The
President’s Council reviewed the circumstances and agreed on he following
recommendations:
- Fire Department and police
always respond to fire alarms.
Communication with emergency responders should be coordinate through
security.
- When a fire alarm is
pulled, that individual should call the Physical Plant and the President’s
Office to report the location of the alarm. Pulling the fire alarms in this case was
the right thing to do.
- Senior leadership must
report to the President’s Office and filter information back to the President’s
Office.
- Single-building and
campus-wide communication network must be maintained at all times.
- Review the emergency
procedures—check the elevators
- Evacuation procedures – building
monitors must control access to the buildings
- Public information function
– coordinate response through College Communications Coordinator
- President must notify to
state officials
- Use emergency telephone
tree list.
The
Physical Plant has checked for damages in the buildings that had smoke.
·
The Sam Glenn Complex north round and west round upstairs does not have air
conditioning
·
The return air fan in MTB is not functioning well and is being assessed.
·
The Reid Hall motor was stressed, but shut itself off.
·
Damages to the motors may not meet the insurance deductible. Older three-phase motors are being
inventoried to determine if they can be retro-fit with limiters that will shut
the motor down under stress.
·
Spalding hall does not have a fire alarm.
Scott Brown will provide a follow-up report on installation of an alrm
system.
Information
Technology concerns shut down the main Datatel servers without notification. They experienced some minor complications
with getting the system back on-line.
Because computers were down
for more than an hour on campus, the LCSC Registrar’s Office extended the
deadline for students to pay their registration fees without a late fee charge.
Students originally had until 5 p.m.
on Tuesday to avoid the late fees. That deadline has been extended to 5 p.m. Wednesday.
Provost and Vice Presidents’
Reports
Provost: At the
CAAP meeting this week, the provosts will discuss how to implement distance
education policies.
Administrative Services:
The contractor, Leone Keeble, has control of the Activity Center construction site.
The parking lot is closed until the project is complete. A pre-construction conference was held on
Monday with monthly meetings to follow.
Safety issues will be immediately addressed with the contractor. Fencing around construction sites will change
evacuation procedures.
Bids for the Old Science Building renovation are over the budgeted amount by
approximately $20,000. A request will be
presented to the State Board of Education to provide the additional amount from
the construction contingency fund. Kenaston
is the low bid contractor with a bid of $590,000.
Student Affairs:
- Fall 2003 headcount as of the second day is 3,135
up approximately 6.9 percent and FTE is 2,520 up approximately 6.3 percent
without including dual enrollment.
- Classroom accommodations have been worked out
- Things were learned regarding orientation. There will be an orientation evaluation
to enhance spring session.
- Welcome Fair successful—festive day.
Direct Reporting Units
Institutional Planning, Research and Assessment: Performance measures report will be sent to the
Division of Financial Management. We
must give projections in some areas.
Chet Herbst will meet with departments to coordinate those projections.
Around The Table
Center for Arts and History is kick-off their membership
drive and fundraising campaign.
School of Technology programs are full.
Richard Moore visited Coeur d’Alene on Monday. It was very busy with students. Requests for new sections must be approved.
Students are using the Information Commons.
WarriorWeb outage is scheduled for approximately 30
minutes during the noon hour; R-17 will be unaffected.
Student Government conducted their first meeting on
Tuesday. They have two Senate seats to
fill.
Meeting Adjourned
The next President's Council will be on Wednesday, September
3, at 9:00 a.m., in the Alumni Board Room.