Office of the Provost

Sabbatical Leave Proposal Guidelines General Information *Updated March 20, 2015*

Sabbatical leaves provide a necessary opportunity for self-renewal through acquiring new professional skills, updating existing professional skills and knowledge, conducting research, furthering education, traveling, studying, etc. to maintain currency in specific fields.  Such leaves are beneficial to the faculty, their students, and the institution.


Start by reviewing the Idaho State Board of Education (Select G.) and the Lewis-Clark State College policy on sabbatical.

All sabbatical proposals are evaluated by the Faculty Affairs Committee using the evaluation criteria established by the LCSC sabbatical policy (Policy 2.114). The Faculty Affairs Committee strives for a fair evaluation of all proposals.

To ensure fair and timely evaluation, please develop and submit your proposal following the guidelines described within this document. It is the responsibility of the applicant to ensure that the proposal is complete and submitted on-time.


Sabbatical leaves may be granted after six (6) full academic years of service at Lewis-Clark State College or after six (6) full academic years have elapsed since the faculty member's most recent sabbatical leave.


Policy 2.114 details the sabbatical proposal submission, review, and approval timeline. Proposals are due October 1 of each year (or the next working day when October 1 falls on a weekend).



Email one (1) document in .pdf format as an attachment to the Faculty Affairs Committee Chair by October 1, 2015. Copy the Provost’s ( and Dean’s ( or offices and your Division Chair. You will receive an email acknowledgement within one week of the proposal deadline. If you do not receive an email, contact the Faculty Affairs Committee Chair.

  1. Cover Letter (1 page maximum)
  2. Description of Proposed Sabbatical (6 pages or 2500 words maximum, whichever is more)
  3. Current Curriculum Vitae
  4. Label document: LastName_SabbaticalTimeFrame_Title [e.g., Smith_Fall2016_International_Research_Project].  

Division Chair Recommendation

Email a .pdf copy of your letter of recommendation to the Faculty Affairs Committee Chair Jane Finan with a copy to the Provost’s ( and Dean’s ( or offices. Please label your letter: LastName_SabbaticalTimeFrame_Chair_Recommendation [e.g., Smith_Fall2015_Chair_Recommendation]

Proposal Contents

A. Cover Letter (1 page)

In this document please clearly specify the following information:

  1. Proposal Title. The title of your proposal exactly as stated in your proposal description.
  2. Submission Date.
  3. Proposed Sabbatical Dates. Clearly specify which option you are pursuing: 1) one academic year at half pay or 2) one academic semester at full pay. Please also clearly specify the exact proposed dates (start and end) for the proposed sabbatical
  4. Contact Information. Applicant's full contact information, including division, campus address, email, and phone number.
  5. Applicant's Position, Rank, andTenure Status. Indicate your current position, current rank, and tenure status (only for academic faculty).
    • Professional-Technical Faculty: tenure status does not affect your sabbatical eligibility.
    • Academic Faculty: tenure status does affect your sabbatical eligibility. The Idaho SBOE policy states that, for the case of academic faculty, sabbaticals may be only be granted to tenured faculty. If you are tenured, please indicate so.
  6. Time-line for Eligibility.To be eligible for sabbatical, you must have completed at least 6 years of full-time service from date of (most recent) hire or return from (most recent) sabbatical.
    • For first time awards, indicate the date of hire, the date on which you plan to start your sabbatical if awarded, and the number of years in that period.
    • For faculty previously awarded a sabbatical, indicate the date of your most recent sabbatical, the date on which you plan to start your sabbatical if awarded, and the number of years within that period.
  7. Earnings during Sabbatical. If you expect to engage in any money-earning activities during the semester or academic year of your sabbatical, please explain the nature of the expected earnings. Policy 2.114 in section I.B. states: “Restrictions on Service and Salary.  Additional income may be derived from fellowships, part-time assistantships or other sources of limited income, but full-time employment while on sabbatical leave is not permitted unless specifically authorized by the President.”

B.  Description of Proposed Sabbatical(6 pages or 2500 words maximum)

  1. Proposal Title. The title of your proposal exactly as stated in your cover letter.
  2. Objectives. Clearly state the objectives of the proposed sabbatical leave.
  3. Plan of Action/ Tasks/ Schedule. Indicate the duration of the proposed sabbatical, the proposed list of tasks or plan of action, and a tentative schedule. The list of proposed tasks should align with the objectives stated above.
  4. Expected Benefits. Your proposal must clearly address each of the areas listed in Policy 2.114 (I.E: 1 to 4 and 6). Reviewers will rate proposals based on each of these points (1-4, 6). If any of these points do not apply to your proposal clearly indicate so and provide an explanation.
  5. Alignment between Objectives and Expected Benefits. The proposal must clearly address the linkage between the objectives and the expected benefits. Reviewers will evaluate proposals, in part, based on your ability to demonstrate that the objectives and proposed plan of action / tasks adequately align with the expected benefits. Ensure you clearly connect each of the objectives and tasks with each of the points in Policy 2.114 (I.E.: 1 to 4 and 6).
  6. Report of Previous Sabbatical Activities (Former sabbatical awardees only). If you previously have been awarded a sabbatical leave from LCSC, attach the report(s) of activities and accomplishments as specified by the policy (2.114) in section I.D for all previous awards. This sub-section should be submitted as a separate document and is not counted in the page or word limit.

 C.      Current Curriculum Vitae

Award Process

Applicants will be informed of their award status within 45 days of the application deadline. The sabbatical recipient must accept or reject the sabbatical leave in writing within 2 weeks. Sabbatical leaves are reported to the State Board of Education.

Within the first semester upon return from sabbatical, the faculty member shall submit a brief written report of sabbatical activities and accomplishments. The report is sent to the Provost, Dean, Division Chair and Faculty Affairs Committee.