Confirming Purchase Orders

Confirming Purchase Order numbers are used when the order is placed with the vendor by the department, or the order will be picked up from the vendor by the department.  Contact the purchasing office at x2288 for a purchase order number.

You will be asked for the vendor name, amount of the order, and the requisition number.  We will give you a purchase order number that must be written in the "Purchase Order No." box in the upper right-hand corner of the requisition.  Put an "X" in the box to indicate "Confirming: Do Not Duplicate" so that the order does not get placed again by the purchasing department.

Orders for computer equipment and software must be approved by the Director of the Information Technology (IT) department.  Purchase order numbers will not be provided to departments for computer purchases without prior approval.

Requisitions with confirming purchase order numbers must be submitted within 48 hours after receiving the purchase order number.  Fill out the requisition and send it through immediately.  DO NOT WAIT for an invoice or for the order to arrive.