Confirming Purchase Orders
Confirming Purchase Order numbers are used when the order is
placed with the vendor by the department, or the order will be
picked up from the vendor by the department. Contact the
purchasing office at x2288 for a purchase order number.
You will be asked for the vendor name, amount of the order, and the
requisition number. We will give you a purchase order number that
written in the "Purchase Order No." box in the upper right-hand corner
of the requisition. Put an "X" in the box to indicate
"Confirming: Do Not Duplicate" so that the order does not get
placed again by the purchasing department.
Orders for computer equipment and software must be approved by the
Director of the Information Technology (IT) department. Purchase
numbers will not be provided to departments for computer purchases without prior approval.
Requisitions with confirming purchase order
numbers must be submitted within 48 hours after receiving the purchase
Fill out the requisition and send it through immediately. DO NOT
WAIT for an invoice or for the order to arrive.