Purchasing Policies & Procedures
This purchasing guide is designed to give
departments an overall understanding of the State of Idaho statutes and
the Purchasing Department rules, policies, and procedures that pertain
to purchasing.
*Deviating
from any of the policies and procedures put into place by LCSC and the
State of Idaho could jeopardize the College’s local purchasing
authority.
The College has a
delegated authority to purchase property and/or services expected to
cost $50,000 or less. Costs are determined as one-time purchases of
property or the total cost of a contract for services, including renewal
or extension periods, costing less than $50,000.
PHOTOCOPIERS AND FAXES
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There are
mandatory Statewide Contracts for the purchase and lease of
photocopiers and facsimile machines that fit most of the needs of
departments. Contact the Purchasing Department for more information.
All leases,
contracts and time purchases must be processed by the Purchasing
Department.
The College, in
compliance with Idaho Code 67-702 concerning Ethics in Government and
67-5726, concerning Prohibitions, and policies set forth by the Office
of the State Board of Education, prohibits purchases from State
employees.
SALES AND USE TAX EXEMPTION:
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LCSC is exempt from
paying taxes in the State of Idaho. Purchases picked up out of state
are subject to that states tax. Contact the Purchasing Department for a
copy of a Tax Exempt Certificate.
RETURN POLICY:--Top--
In the event that an
item is delivered to a department which needs to be returned, please
follow these steps:
1.
Contact
the vendor. Explain that you wish to return an item. They may require
the purchase order, tracking, or order confirmation number in order to
reference your order.
2.
Follow
their repackaging and labeling instructions.
3.
Request
the credit memo be mailed to the Controller’s office with the original
purchase order number on it.
4.
After you
have spoken with the vendor and know that a credit memo is coming,
please notify Purchasing via email of the change to the purchase order
so that the amount of the returned item can be disencumbered.
5.
If you
wish to order a replacement item, please call Purchasing for a new
purchase order number.
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