Residence Life

Residence Hall Policies

Besides the Residence Life Policies listed below, all students are governed by the LCSC Student Code of Conduct, Federal and State laws, including Title IX (sexual harassment, sexual assault).

Some of the Residence Life Policies are based on Community Standards that form naturally in different living groups in our society.  Every residence hall student has rights and responsibilities living in a community and there are some things to know about living with roommates and other students in close proximity.   

Residence Hall Policies  2014-2015

Abandoned Property

Lewis-Clark State College and Residence Life are not responsible for any student property left in residence hall rooms or public areas of the residence halls. In the event that student property is left in the residence halls after the housing contract has expired, the property will be removed at the owner’s expense. The hall staff will maintain lost and abandoned personal property left in rooms for at least 48 hours, after which the property will be donated to an appropriate agency.

Alcohol Guidelines

Individuals 21 years of age or older may consume alcohol in the privacy of their own room as long as all individuals present are 21 or older. Alcohol may not be present when anyone under 21 is in any room or suite.

Students of legal drinking age will be held responsible for any minor found drinking in their suite and/or room.  Students who are 21 or older should not contribute to the delinquency of minors by purchasing, providing, consuming, or making alcohol available to underage students or guests. 

Possessing and/or consuming alcohol is not permitted in any public area of the College owned buildings or grounds, including lounges, hallways, or parking lots.

The Director of Residence Life will adjudicate alcohol violations. Depending on the severity of the offense, sanctions can range from alcohol education to eviction from the residence halls, without a refund of any room and board fees.

1.   Under federal guidelines, College officials may notify parents and/or guardians of alcohol or drug violations if the student is under the age of 21.
2.   You will be held responsible for the actions of your visitors or guests. Consumption of alcohol is not a rationale for disruptive behavior.  Students found to be excessively intoxicated will be considered a threat to themselves or others.

3.   Civil and College authorities could become involved if your party is disruptive.

4.   Lewis-Clark State College, in observance of Idaho State law, reserves the right for its employees (staff, RA’s, security, etc.) to check for a valid picture identification. If invalid, it will be handled by proper authorities.

5.   The sale of alcoholic beverages by groups or individuals without a license is prohibited by the State of Idaho.
6.   Any action, device or advertisement that promotes the irresponsible use of alcohol or promotes any individual to become excessively intoxicated from a common source  (e.g. kegs, pony kegs, multiple cases, drinking games, beer bongs, funnels, etc.) are not allowed in any area of the residence halls and will be removed.

Appliances

The electrical system within the residence halls is not designed to carry heavy loads of electrical equipment. For that reason and because of other safety concerns, open-faced electric or heating appliances such as hot plates, broilers, and space heaters are prohibited. Residents may have and use appliances with closed coil elements such as coffee pots, crock-pots, toasters and hotpots. You may also have a refrigerator (no larger than 4.0 cubic feet) and a microwave (not greater than 700 watts) in your room. Regardless of size of room or number of occupants, larger appliances cannot be accommodated.

Bicycle Storage & Registration

Bicycle storage areas are provided outside of the residence halls. Bicycles must be kept in these areas or in student rooms. Bicycles left in public areas will be impounded. Please provide a bike lock for your bike. Bicycles should be registered with Campus Security.

Babysitting

For reasons of safety and liability, minors cannot be brought to the housing facility for the purpose of babysitting.  Minors can visit for a short time, and only outside of quiet hours.

Cable Television

All rooms are equipped with cable television provided by Cable One. The main lounges in each residence also have a TV with cable.

Check-Out Procedures

Residents need to complete the check-out process by the time designated by the Residence Life office. It is the student’s responsibility to follow the closing procedures that will be distributed prior to the closing date. Students who demonstrate a need to stay later (i.e. graduation, etc.) must make arrangements in advance at the Office of Residence Life.  Emails are sent out at least a week before the check-out date and RA’s will pass out instructions.

Any student who has completed his or her finals and who participates in disruptive activities may be required to vacate the halls immediately.

Students who withdraw prior to the end of the semester must vacate their room within 48 hours of withdrawal. Any time students permanently vacate a room, students must properly check out with an RA. This includes having the room inventoried, returning keys, and completing the necessary paperwork. Students are responsible for the condition of their assigned room, (including cleanliness) and for all the furnishings, which were assigned at move-in.

Improper Check-Out

Any time a resident fails to check out of his/her room properly, he/she shall be subject to an improper check-out charge ($100). These improper procedures include, but are not limited to:

  • Switching rooms and/or keys without permission of the Office of Residence Life
  • Failing to check out of the room by the prescribed date and time
  • Leaving the room or the College without going through the check-out procedure
Custodial Service

Residence Life employs full-time custodians in the residence halls. The custodians are responsible for normal cleaning duties in public areas and community bathrooms. Residents are responsible for cleaning their own rooms and non-community style bathrooms. The custodial staff are people who we hope you will come to know, respect, and appreciate.

Custodians work cooperatively with the students to make each residence hall a clean and safe place to live. They have a heavy workload and are not expected to clean up after parties, practical jokes, personal food or trash, or any other unusual or excessive messes. Individual room cleaning is the responsibility of each resident.

Candles / Incense

Candles, oil lamps, incense or other items with an open flame are not permitted in any College residence hall.  Scentsy-type products are approved, however, students should be in the room while they are in use.

Decorating / Personalizing Your Space

Students are encouraged to personalize their room with plants, posters, rugs, comforters, etc. When planning to decorate, it is important to keep in mind that no permanent changes may be made to the spaces, and any damage done in decorating the room (or removing decor at the end of the year) will result in a charge to the resident. No flammable decorations are allowed in the residence halls. Residents are not allowed to paint their rooms or their suites.

Students are not permitted to make holes (nails, tacks, or screws) in the walls, ceilings, furnishings, and/or other elements of their living space and residence hall. We want you to feel at home, but we also want to preserve our residence halls. Use push pins to hang pictures or posters. Do not use any type of foam tape to hang items, regardless of the instructions on the package that claim the product will not damage walls. We have not found a tape or foam tape that does not damage the walls. Duck tape is not allowed.

Decorating Guidelines

These guidelines are not intended to take away any student’s first amendment rights, but rather to facilitate the time, place and manner that decorating shall occur in Lewis-Clark State College residence halls.

1.   Common area space is for all individuals residing in the residence halls and decorating will be limited to their room door and their window, provided that the decorations do not offend their roommate or clash with community standards.

2.   Decorations are to be in strict compliance with the City of Lewiston health, welfare and fire codes (including all electrical wiring and cannot impede any escape routes, etc.).

3.   All other student-initiated, common-area decorating shall have a predetermined time frame for display removal which will be established by Residence Life (for example, Halloween, Thanksgiving, etc). The space for student-initiated common area space shall be strictly designated by the Residence Life staff. Space may be allotted in each residence hall facility and said space shall be open and public, but not to be an impediment. Residence Life may require that some displays be monitored, should any safety concerns arise, such as a potential fire hazard.  (Examples are huge displays for Halloween that cover walls and windows to block light)

Students are free to display posters and other items in their room. Possessions or displays of alcoholic beverage containers, alcohol marketing items (cardboard cut outs & displays), drug signs or paraphernalia, swastikas, posters of nude men or women, profanity, or harassing or intimidating visual materials are considered inappropriate and should not be displayed. This includes your room windows.  In addition, if the community finds a display offensive, Residence Life reserves the right to request removal of the display.

Drugs

Possession, manufacture, distribution, use or sale of marijuana, drug narcotics or other controlled substances classified as illegal under Idaho law, except those taken under a doctor’s prescription is prohibited. Any student known to be possessing, using, or distributing such drugs or drug paraphernalia may be subject to immediate eviction from the residence halls and may be arrested under state and federal laws.

Discriminatory Behavior

See LCSC Student Code of Conduct

Doors

The exterior doors are locked 24 hours a day in all residence halls. If students are found to be “propping doors open,” the student(s) will be fined up to a full semester fee. If you are leaving the hall, please make sure you have access to return. If you are locked out, please phone the office during work hours at (208) 792-2053 or call Security at (208) 792-2815.

Emergency & Safety Equipment

Tampering, damaging, or inhibiting the use of emergency/safety equipment, including exterior residence hall doors, is prohibited. Residents may not use emergency equipment for any purpose other than emergency use. Residents involved in such activities will be subject to disciplinary action and may be removed from College housing. This policy includes, but is not limited to, fire extinguishers, heat and smoke detectors, exit lights or panels, or fire alarm pull stations.

Evictions

If a student is evicted, he/she will NOT receive a refund of any of the residence hall fee or deposit from that semester. Typically, depending on the severity of the offense, the first time the student violates Residence Hall Policy, they are placed on probation. A second offense may lead to an eviction from the residence halls with NO refund of the housing deposit or the housing payment.  Meal plans may be cancelled and refunded if a student is evicted.

FERPA Guidelines & Personal Safety

Under FERPA Guidelines, the college must have a release of information signed before contacting or speaking with a parent or guardian, UNLESS the student is a danger to him/herself or is endangering others.

In the event that a student attempts to endanger him/herself or others, the Residence Life staff will contact the student, their “emergency contact” person and the Student Counseling Center.

Financial Obligation

A student is officially checked into a residence hall room once they have been given a key to the room and completed and signed the room inventory form.

Students are solely responsible for the entire rental rate. Students will not be eligible for any refund even if they choose to move out of the residence halls before the stated termination date of their housing contract. For exceptions, see Termination of Contract.

Fireworks / Explosives / Chemicals

Dangerous and/or highly corrosive chemicals and all types of explosives are not allowed in the residence halls. This includes all types of fireworks. It is a violation for anyone to possess, store, sell, use, or explode any type of firework. Violators may be subject to fines or imprisonment.

Due to the physical danger to residents and the possibility of fire, any prank or activity involving fireworks, flammable material, liquids, explosives, dangerous chemicals, and noxious or noisome materials/objects will not be tolerated on LCSC grounds and/or any residence hall. Activities involving the use of fireworks/explosives/chemicals may result in severe sanctions issued by Residence Life as well as prosecution under applicable criminal codes. All chemicals/explosives/fireworks found in any residence hall room are subject to immediate seizure by housing staff/Campus Security.

Fire Alarms

Each building is equipped with a fire alarm for your protection and students should not tamper with them. If a fire alarm sounds you should:

1.   Quickly put on shoes and a coat.
2.   Take a towel with you to prevent smoke inhalation.
3.   Close your room door and window.
4.   Walk briskly through the exit in your area and continue outside until you are away from the building.
5.   DO NOT re-enter the building until a Residence Life staff member or the fire department has directed you.

Residence Hall staff helps with the evacuation of the hall. If you fail to evacuate the hall after the alarm sounds, you will be documented for violating Residence Hall Policy.

Tampering with any fire alarm equipment is a violation of state law and could jeopardize the safety of all residents of the hall. Possible sanctions for persons who violate fire alarm policy may include removal from housing and cancellation of your contract, suspension from the College, and/or criminal prosecution. The individual(s) will also pay for any charges or damages related to the tampering of equipment.

Fire Drills

Each hall will conduct two fire drills every semester – one during the day and one at night. These drills are conducted to familiarize residents to the sound of the alarm, emergency exits, and the procedure for evacuating the building.  Participation in these drills is required. Persons who refuse to evacuate the building are subject to disciplinary action and possible fines.

Furniture

Room furniture may not be removed and Residence Life does not have storage space to hold items. Furniture should not be moved from room to room or suite to suite. On the same note, lounge/common area furniture must stay in the designated area and not be brought into individual rooms.

Lounge furniture and furniture in other public areas of the residence is for use by all residents and their guests. Removal of furniture from public areas makes it unavailable to other residents. As a result, students moving furniture from any area of the building will be subject to conduct proceedings and may be prosecuted for theft.

Gambling

In conjunction with Idaho state laws, all forms of gambling are prohibited on campus. The College also prohibits gambling at all student-sponsored activities and programs.

Group Billing

Financial charges relating to the damage or theft of College property are billed to the specific individual(s) responsible whenever such individuals can be identified. When damage or theft cannot be assigned to a specific individual(s), the costs may be divided equally among the residents of the affected floor/house. This means if any damage occurs in areas such as your floor, hallway, bathroom, which cannot be properly charged to an individual, all members of the floor or community may be billed equally for repairs. Similarly, damage or theft in your building, which cannot be assigned to an individual, may result in building residents equally sharing in repair or replacement costs.

The Office of Residence Life also reserves the right to bill students living in a residence hall, building, or house in which residence hall policies are being violated but the specific violator(s) cannot be identified. Examples of such violations include, but are not limited to, the propping of entrance doors, excessive personal garbage in common areas, excessive false fire alarms that are caused by someone purposely setting off the fire alarm, and excessive messes in public areas, such as restrooms, lounges, and kitchens.

Guests

Guests are defined as any individual(s) who are not contracted residents of the specific room or building in question. Each guest must have a host and/or be escorted while in the building. The host will be responsible for the behavior of his or her guest(s). Guests are expected to comply with all state and college regulations and policies. Guests of residents may be asked to leave if they are violating policies, damaging property, or show the potential to cause harm to themselves or others.

Cohabitation is defined as a non-resident using a room as if they were a resident of that room. This includes: the presence of clothing and other personal belongings in the room; sleeping in the room; studying in the room on a regular basis; being in the room without the presence of the host and using the bathroom facilities as if they lived there. Disciplinary action will be taken against any resident whose guest interferes with his/her roommate’s right of entry into their room or ability to study and/or sleep within their room.

Overnight Guests:  Only people assigned to a room may reside in that room. Overnight guests are permitted only with the permission of the roommates(s). Residents are permitted ten (10) nights PER SEMESTER to host overnight guests. Overnight guests may stay no more than two (2) consecutive nights. Students are to notify their Resident Assistant or Residence Director 24 hours prior to the guest’s arrival.

Escorting Guests: For safety and security purposes, guests in the residence halls must be escorted at all times by a resident of that building. A guest is defined as any visitor who does not live in the hall in which they are visiting. The following guidelines apply to the escort policy:

  • You must escort your guest into and out of the building.
  • You must remain with your guest at all times while in rooms, public areas, TV lounges, laundry rooms, hallways or stairwells.
  • Guests left unattended or unescorted may be asked to leave the building.
  • You are responsible for the conduct of your guests.
  • Never agree to escort a person you do not know personally. This includes opening the door to allow unknown visitors to enter your hall.
Hall / Floor Programming

Each floor/house has an activity fund. Revenues for the activity fund come from the $25/ semester Activity Fee. These funds support a wide variety of activities and projects, including social and recreational activities, educational programs and board games in the halls for students to play. Past activities have included the following: opening weekend events, bowling, roller-skating, ice-skating, movie nights, talent show and much more. The development of activities is the joint responsibility of residence hall students and residence hall staff. Students are encouraged to be involved in the development of and participation in residence hall programs and activities. Members of the Residence Life staff will be more than happy to incorporate you into the planning process.

JUDICIAL PROCESS

Residence hall students are responsible for their actions, and living in a densely populated environment requires maturity and good judgment. In order to maintain a positive educational environment, there are conditions that are part of the residence hall contract which govern acceptable and unacceptable behavior. These conditions allow residence life staff to take action if students don’t fulfill their part of the contract. The residence hall staff will confront students if behaviors appear contrary to policy or community standards. Our hope is that by calling attention to behavior and its consequences, better judgment will be exercised, and future problems can be avoided.

Residence Hall Conduct Procedures

When an apparent violation of College or Residence Hall Policy occurs, an incident report is filed. Incident reports are reviewed weekly by the Behavior Response Team to review the severity of the incident and determine who will adjudicate the case.  Based on this report, the College may file specific charges against the suspected student(s) involved. Residents charged with policy infractions. Alleged violations of College and Residence Hall Policy may result in fines, community service hours, probationary status, removal from housing, suspension or expulsion from the College.

Field Interview/Documentation

A Field Interview is the primary means of communicating incidents in the residence halls. The reports are used by the residence life staff as an informational and historical record of events, as well as a tool for follow-up investigations or disciplinary actions. Field Interview reports are not limited to violations of College and Residence Hall Policy, but may be purely informational in nature. Once an incident report has been filed, the conduct officer will determine if there may have been a violation of College or Residence Hall Policy.

Due Process

The Behavior Response Team reviews all policy violations and determines who will adjudicate the violation.  Once it has been determined that a hearing is necessary, the student(s) involved will be notified by letter using campus mail to meet with a Hearing Officer (typically the Director of Residence Life or designee). At this meeting, the Hearing Officer(s) will discuss whether a violation has occurred, determine the degree to which the student was involved, and assign a sanction if appropriate.

Sanctions

The Hearing Officer will use appropriate and fair sanctions based upon the State Board of Education’s policy, College Policy and Residence Hall Policy. These sanctions include, but are not limited to:

  • Residence Hall Probation: A documented statement that further misconduct may result in a recommendation that the student be removed from the floor, hall, or house and/or be subjected to other disciplinary action.
  • Transfer to another floor within the hall or room within the house: Moving the resident from his/her floor or room to another floor or room within the hall or house.
  • Eviction: Administrative action taken to remove a student from the residence hall system. The student is no longer permitted to reside in any College-owned residence hall. Eviction may occur within 48 hours of official notification.
  • Restitution: The student is required to make payment to the College or to the persons, groups, or organizations for damages for which he/she is responsible. This is true whether the action was intentional or an accident.
  • Community Service: Specified number of hours that a student must complete. The amount of time and place is determined by the Hearing Officer. Students may complete hours assisting their RA, custodial staff or other campus departments.
  • Educational Sanctions: A student may be required to complete educational sanctions. These have included research papers, an informational bulletin board, counseling, or anger management sessions, etc.
  • Counseling and/or Alcohol/Drug Intake: A student may be referred to these support services as a way to assist the student in more effective management of personal crisis and alcohol/drug misuse.
  • No Re-Contract:  Any sanction could include informing a student that they are not welcome to re-contract to live on campus in the future. 
  • No Trespass:  A student who is evicted from a residence hall or is not allowed to re-contract may also be informed that they are not allowed to enter any residence hall. 

Appeals Process

Every student is entitled to appeal a decision from the Hearing Officer. Any sanction imposed remains active until the appeal process is complete. All appeals must be submitted in writing to the Vice President for Student Services and must be submitted within three (3) school days of receiving the decision. Students may appeal cases based on these criteria:

1.   Due process was denied the student

2.   Additional evidence or information has been found which may affect the outcome of the case.

Failure to Appear

A student who fails to appear for a conduct meeting or fails to submit the appeal within the limited time will not be excused from pending action. The student will be informed of the decision in writing.

A student who voluntarily withdraws from the residence halls or College prior to the completion of the proceedings is not excused from pending action.

Keys / Key Cards

Students are issued keys when upon check-in to the residence hall. Students are responsible for the security of their room – DO NOT LEND YOUR KEYS TO ANYONE. Students should lock doors whenever they leave their room. If a key is lost, inform someone on the Residence Life staff as soon as possible. A lockout key will be issued to until the lock can be changed. The cost to replace a metal room key is $75. NOTE: Duplication of residence hall keys is prohibited.

Warrior One ID cards access the front door of each building and some buildings, students use the Warrior One card for their bedroom or suite.  For a lost Warrior One card, students must go to the SUB Information Desk and pay $10 to for a replacement. After business hours or on the weekend, refer to the section, “Lock-Outs,” for details on obtaining a temporary card.

Kitchens

Talkington Hall, Clark Hall and Parrish House are equipped with a stove, refrigerator, and microwave for resident use. Residents are responsible for keeping the area clean for others to use and to insure that precautions are taken to prevent fires. Never leave a hot stove unattended.

Laundry Facilities

Each of the residence halls are equipped with washers and dryers, which are provided free of charge to residents. These facilities are for the exclusive use of the residents. It is wise not to leave personal belongings unattended. Please report problems with the equipment to the Residence Life office.

Lock-Outs

If you lock yourself out of your room, you should call or knock on the door of the RAs in your building, or find the custodian. If you cannot contact anybody in your building, you should call the Office of Residence Life. You are allowed three lockouts per semester, and after that a hold is placed on your student account for a lockout fee.

Mail

Locking mailboxes are provided for all residence hall students and are located on the main floor of each building. Students are issued a mailbox at check-in. Mail should be addressed in the following manner:

Student Name
Lewis-Clark State College
500 8th Avenue
Name of Hall & Room Number
Lewiston, ID 83501

Maintenance Services

Maintenance of our facilities is coordinated through the College’s Physical Plant. If something needs to be repaired in a room (heater, lights, etc.) or building, please report it to the Residence Life office. Maintenance staff will respond as quickly as possible. Note: Residents should never attempt to make repairs themselves.

Missing Students

(See Campus Security)

Obeying College Officials

Students are expected to cooperate with Residence Life staff, Campus Security, and other College officials.  A student shall not interfere with, disturb, or obstruct any other student or staff member of the College by means of noise or abusive language. Students who verbally abuse or fail to cooperate with College officials (including all members of the Residence Life staff) acting in the performance of their duties, could face disciplinary action.

Packages

Packages may be sent through the campus mailroom, located in the Sam Glenn Complex basement. Packages received will be held in the campus mailroom. A package notice will be emailed to an @lcmail.lcsc.edu email address and students must bring a photo ID to retrieve a package.

Personal Hygiene & Housekeeping

Good personal hygiene is important for the prevention of disease and illness. Good housekeeping helps eliminate foul odors and keeps insects and rodents out of the residence halls. It is the responsibility of all residents to keep their rooms and suites clean. Residence Life conducts monthly room/suite checks to ensure students are cleaning.  Your room and/or suite must be left in a clean and orderly condition when you check out to avoid cleaning charges.  Below are the items the Residence Life staff looks for during room inspections:

  • Trash is empty
  • Empty food/drink containers are thrown away
  • No dirty dishes lying around
  • Floor is vacuumed, or swept and clean
  • Room is generally neat and clean (it does not need to be perfect); no fire or pest hazards/concerns
  • Room does not smell bad from dirty clothing, bedding or body odor
  • No inappropriate items, including but not limited to, alcohol (if you or any roommates are under 21), appliances which could be a fire hazard, pets, or candles

Additional for suites/rooms with common areas, bathrooms and kitchens:

  •         Is common area clean?
  •         Is the tub/shower clean?
  •         Is the toilet clean?
  •         Are counters clean/wiped down?
  •         Are sinks and appliances (including fridge and microwave) clean?
Pets

Due to health regulations, the only pets allowed in the residence halls are FISH. This prohibition includes animals, which you may not consider pets, such as farm animals, insects, arachnids, mice, newts, frogs, or beetle grubs for a piranha or biology experiments.

Posting Materials

Posters and other advertisements for campus and local events may be posted on public bulletin boards only. Fire safety regulations prohibit posting materials on walls, fire exit doors, windows, or in stairwells. Any items posted on bulletin boards need to be approved by the Office of Residence Life.

Quiet Hours

Quiet Hours are from 10:00pm to 8:00am Sunday through Thursday. On weekends, quiet hours are from 12 midnight to 8:00am. Some facilities may establish stricter policies if they desire. In addition, all halls observe special quiet hours the week prior to and during Finals Week. During this time, 22-hour quiet hours will be in effect.  Flyers are hung in each residence hall during this time alerting students as to which hours are not quiet.

Courtesy Hours are in effect at all times. Courtesy hours allow all residents to sleep, study, relax or host visitors without distracting noise from neighbors. If asked to be quiet, students are expected to cooperate.  Excessive noise (loud stereos, televisions, amplified instruments, loud voices, etc.) is an infringement on the rights of others and is unacceptable at LCSC. No amplified music directed out a window is permitted. While it is the responsibility of everyone to control noise, it is also the responsibility of those victimized by noise to contact the offending party and request that the problem be eliminated.

Refund Schedule

The Application and License Agreement each student signs when they apply for housing is a legal and binding agreement for an academic year.  Refunds are not given to students remaining in school but choosing to live off-campus after moving into the halls. If a student is leaving LCSC because of financial or personal reasons, please contact the Office of Residence Life.  Res Life follows the LCSC refund schedule.

Renter’s Insurance

As a tenant, personal belongings are not insured from theft, fire, or water damage while renting from the College. The College strongly recommends that students purchase renter’s insurance or make arrangements with the parents’ insurance company to insure coverage of personal belongings.

Residence Hall Association (RHA)

Residence hall students are automatically a member of the Residence Hall Association. RHA is a student-run, inter-residence hall government system. The group plans various campus-wide programs and activities to entertain and educate residents. They also work in conjunction with the Department of Residence Life to enhance and improve the residence hall environment. All students are encouraged to attend and participate in meetings and events. RHA is funded by a portion of the $25 per semester Activity Fee.

Room Assignments

Room assignments are made without regard to race, religion, national origin, ethnicity, sexual orientation, gender identity, veteran status, or disability. Residence Life reserves the right to make all hall and room assignments, and make any subsequent changes considered advisable or necessary. During all semesters, the College reserves the right to require single occupants of double occupancy rooms to move to a new room, acquire a new roommate or pay for a double room as a single room.

Room Change Policy

There are NO room or suite changes during the first two weeks of any semester. Students wanting to move must follow the guidelines below:

  1. Speak to your suitemates/roommate about your concern(s).
  2. If communicating with the suitemates/roommates does not work, please meet with the RA on your floor to set up a mediation.
  3. If the RA decides that a student needs to move, and there is availability in another room, floor, or hall, the RA will verify the move with the RD to recommend the move.
  4. NO ONE may move without following the guidelines above. Any resident moving without following the guidelines will be fined up to the cost of an additional semester and will be subject to disciplinary action.

NOTE: The Department of Residence Life reserves the right to limit the number of room moves allowed in any given semester/year.

Room / Suite Entry

The College respects the student’s right to privacy. The College does, however, reserve the right to enter a student’s room/suite at any time for health, safety, welfare, and maintenance purposes. These entries are usually done with advance notice to the occupants via email. Monthly room inspections will be done to check cleanliness. In cases where there is probable cause to believe that the student is or has been violating College and/or residence hall policies, the College can enter a student’s room without a resident’s permission.

Room Condition Form

Upon check-in, you are required to note any existing damages in your room on a Room Condition Form (RCF). When filling out the RCF, describe the existing damages in detail; note any scratches, holes, and missing or broken furniture and fixtures. Upon completion, you and a Resident Assistant will sign the RCF prior to receiving your keys. When you check out of the residence halls, a Resident Assistant will inspect your room. If the Resident Assistant finds anything broken, damaged, or unaccounted for that was not previously listed on the RCF, you will be required to pay for those damages.

Safety

It is recommended that students keep their room/suite door locked at all times and carry keys. When walking across campus at night, always walk with a “buddy.” Report any intruders or suspected unescorted guests to a Residence Life staff member or to Security. Please remember that Security does provide rides from campus to Clearwater Hall at night.

Students who jeopardize the safety or security of other residents by propping or otherwise disabling exterior doors, or letting unauthorized individuals into the building (intentionally or carelessly) may face disciplinary action.

Students who endanger the safety, health and well-being of the campus community may face disciplinary action.

 

Security

The College employs uniformed Campus Security personnel. They handle traffic control, parking violations, campus safety inspections, building security, investigative work, College policy enforcement and documentation of violations of College or state law. Thefts and other crimes should be reported to Campus Security immediately. (208) 792-2226 - office hours & (208) 792-2815 nights & weekends)

Smoking & Tobacco Use

Smoking (including e-cigarettes) is prohibited inside all residence halls. Smoking is permitted in outer parking lots only.  Keep in mind that students have the right to be free of exposure to smoke and the hazards associated with or caused by smoking. Students who disagree with smoking or exposure to smoke should make a reasonable effort to resolve the matter amongst themselves.

Chewing tobacco on walls, carpet, or in water fountains will be considered damage and will be charged to residents accordingly.

Solicitation

The College does not allow door-to-door or use of common areas for solicitation of funds, products, or services in the residence halls. Any solicitors should be reported to Residence Life staff immediately. Residents are not permitted to run private businesses from their campus residence.

Sporting Activities

Residents may not engage in any sports or sport-related activities within the residence hall rooms, lounges, hallways, stairwells, or other public areas. Playing sports in a confined area can lead to injury and/or damage to private or College property. In addition, bicycles, skateboards and roller blades are not to be ridden or worn in the halls.

Telephones

Local phone service is provided. Long distance calls should be made using a calling card. Students will need to bring their own phone.

Termination of Contract

Students who wish to terminate this contract prior to the end of the contract period are subject to the following terms and conditions (in all cases, the deposit will be forfeited):

  1. Under all conditions a Petition for Contract Release must be completed with the Office of Residence Life. This includes students who are getting married, transferring, or withdrawing from the College. Approval or non-approval of the petition is contingent upon meeting the criteria set forth in the petition. Termination of the contract is not guaranteed.
  2. A student whose petition is denied shall be obligated for the full amount of the room contract.
  3. Students who are required to leave the residence hall due to disciplinary action are still responsible for the entire semester or academic year room rent.
  4. Formal check-out with a staff member is required.
Theft & Loss

Promptly report information to your Resident Assistant or a Campus Security Officer (208-792-2226) regarding the loss of property.

It is also recommended that students record a complete description, including model and serial numbers of property such as stereos, televisions, etc.

In order to reduce the opportunity for theft, the Department of Residence Life recommends rooms remain locked.

Vacation Period Housing

The contract period does not include Winter Holiday vacation break. If housing is offered during this time, students will be charged an additional fee to reside in the halls.

There is a possibility that students may be consolidated into one facility during break period, however we have not consolidated for a number of years.  Students staying during Winter Break will be notified well in advance if they need to move to another building. 

Weapons / Firearms

Students may NOT bring any firearms, guns, ammunition, or any other weapons which may be hazardous to the health or safety of residents into the halls. This includes, but is not limited to air-soft guns, steel-tipped darts, pellet or BB guns, paint guns, sling shots, arrows, axes, machetes, nun-chucks, throwing stars and knives. Hazardous chemicals or flammable liquids are also prohibited. These items will be confiscated by residence hall staff. All legal firearms (and ammunition), bow and arrows, and martial arts weapons owned by residents are to be stored with LCSC Security. Students may check out their weapons from LCSC Security with 24-hour notice. A picture identification is required to retrieve weapons from LCSC Security.

Windows

To prevent personal injuries and property damage, throwing anything from residence hall windows is prohibited. Students responsible for throwing objects from residence halls will be subject to immediate disciplinary action and possible eviction from the building. Students may not remove screens from windows. Screens that are removed may result in a fine.

Community Standards

Living in a residence hall at Lewis-Clark State College means living within a community of students. This community is a dynamic place, composed of various people with different values, cultures, lifestyles and attitudes. As members of the community, we must strive to understand the individuality and life choices of those among us. We can best learn from one another in an atmosphere of positive encouragement and mutual respect. We must possess a genuine desire to learn from those around us, as well as give the respect and tolerance we desire from others. Each person has a role to play in our residence hall community, and should be allowed to do so.

Residence Life staff members believe that for residents to be an important part of their residential community, everyone should have the privilege of shaping and building the community. We consider the creation of community standards as a guide for developing communities.

At a floor meeting during the first few weeks of the semester, residents will discuss and determine the standards they would like for their community. The community members discuss how they want to live together, how they will treat one another, how they will utilize their common space, etc. The outcome of developing community standards is for the members to create goals for the year. After the community has determined these standards, they are posted throughout the floor for all the residents and guests to review and follow. Community Standards are considered "living" documents, which means they can be modified if the community agrees to the modifications. These documents are reviewed frequently to make sure they continue to meet the needs of the residents who developed them.

The Community Standards process is a support piece designed to assist residents who live and study in a diverse community. By openly discussing and making group decisions about negotiable items, all students have the opportunity to participate as members of a greater whole.

Your Community Rights Include:

  • To sleep, study, and socialize in your room without disturbance
  • To live in a safe, secure, healthy, and clean environment
  • To be an active member within a supportive and stimulating community
  • To gain access to a variety of programs and services
  • To grow and develop as a citizen of Lewis-Clark State College through interaction with other members of the community

Your Responsibilities in the Community Include:

  • To consider the needs of other residents and to balance them with your own needs
  • To provide open communication with other community members and Residence Life staff
  • To become involved in the community through participation in the community's programs, the planning of events, and caring for the facilities and the community environment
  • To promote individual and community safety
  • To demonstrate dignity and respect for all individuals

The Residence Life staff in each hall is present to assist students in creating a positive living community. They work hard to create a residence hall environment that is conducive to academic, social and personal pursuits that lead to a student's success and graduation from Lewis-Clark State College. By organizing floor meetings, educational interactions, and social events, students and staff come together to enjoy all of the benefits and conveniences of living on campus.

Living on campus at LCSC affords you many opportunities to face challenges, achieve success in a variety of areas, and grow as an individual. These things only happen when you actively participate and support your residence hall community. (Adapted from In Search of Community, Ernest Boyer, Carnegie Foundation for the Advancement of Teaching.)

Roommate Relationships

Having a roommate is an exciting and often rewarding experience. It is important that you are able to establish and maintain a positive relationship. Roommates need not share every aspect of college life together, and are not necessarily best friends; however, all roommates need an understanding of one another's lifestyles, values and expectations.  The best roommates are those that have similar schedules and level of cleanliness – but not necessarily hang out all of the time.

Communication between roommates is the key to establishing a positive relationship. This relationship will contribute to your overall satisfaction with college life. You should discuss any problems that arise and should work together to resolve any differences. Keep in mind that individual rights to sleep, study, and to privacy precede all other rights, including visitation and other privileges.

 Steps to Follow When a Conflict Arises
  • In private, approach the roommate or person displaying the unacceptable behavior.
  • Be direct and specific (not insensitive) about the problem or concern.
  • Discuss the person's behavior, not the person's personality (this enables the person to be less defensive).
  • If the situation does not improve, arrange to meet again with the roommate or person.
  • Each person involved should take a turn describing his/her perception of the situation, how he/she feels about it and what he/she wants.
  • Each person should agree to a compromise and help develop a solution.
  • Together, develop a plan of action and set a timeframe for the changes to occur.
  • Set a future date to evaluate the situation and renegotiate if necessary.

If a person finds it difficult to approach a roommate or a roommate is unresponsive, seek assistance from your Resident Advisor. Take the initiative to act positively.

To assist you and your roommate/suitemate with getting to know each other and setting out some preliminary expectations regarding living together for the upcoming year, we encourage you to read and complete a roommate or suitemate agreement at the beginning of the year.


Tags