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RESIDENCE HALL TERMS AND CONDITIONS  2007-2008
Table of Contents

Housing Deposit
Activity Fee
Eligibility
Period of Contract
Room & Board Payment/Collection
Cancellation Prior to Occupancy
Occupancy
Termination of Contract by College
Termination of Contract - After Occupancy
Room Refund Schedule
General Residence Hall Regulations
No Alcohol
Firearms/Weapons, etc.
Fire Safety Equipment
Group Billing
Occupants
Right of Entry
College Regulations
Room and Board Costs
Personal Property & Liability
Food Service
Room Assignment
Vacation Periods
Enforcement and Recovery of Room
Contract Transfers

A. A $200 deposit must accompany the application for student housing. Deposit and contract must be received before a room assignment will be made. Deposit will not be
applied toward room or meal plan charges. When the student leaves the residence hall, the deposit will be refunded less any charges for loss and/or damage to college property or payments for room and board, student fees, other delinquent college obligations or premature termination of contract.

II. ACTIVITY FEE

A non-refundable activity fee of $15 per semester is required of all residence hall students. This fee will be collected when the student pays for room and board.

An individual must be admitted by the College. A student must also be registered for and maintain a minimum of 12 credit hours at LCSC during the contracted period.

A student may contract to live in a LCSC Residence Hall for the full academic year or one semester (See Section XVIII, Vacation Periods, for exception). Contractual period begins when LCSC receives a completed housing contract and ends as stated in the contract. All academic year contracts automatically expire on the final day of spring semester exams. Housing for the following year requires completion of a new contract.

A. Room and board costs are due on the second official day of the Fall/Spring semester.
B. Late fees will be assessed beginning on the third day of the semester to accounts that are not paid in full or have assigned payment plan contract.
C. Failure to pay room and board costs may result in the withholding of meals AND the termination of this contract by the college.
D. Delinquent accounts will be referred to a commercial collection agency. In addition to any balance owed to the college, you are responsible for the costs of collection, including interest, penalties, collection agency fees, court costs and attorney fees.

All cancellations must be received in writing at the Office of Residence Life on the date designated below.

Cancellation received by June 15 ............. Full Refund
Cancellation received by June 16-July 15 .........$50.00
Cancellation received after July 15 .............No Refund

Cancellation received by December 15..... Full Refund
Cancellation received by Dec. 16-Dec. 31 ........$50.00

Occupancy occurs when student has been issued a key to his/her room and/or completed and signed the room inventory form. Actual physical occupancy of the room by student and/or placement of student’s possessions within the room is not necessary to constitute occupancy.

The College may terminate the contract under the following conditions:

A. Student fails to comply with the rules and regulations set forth in this Contract, Student Code of Conduct, the Residence Hall Handbook, or other College policies, or any applicable, local, state or federal law.

B. Student fails to pay room and board fees when due.

C. Student misrepresents information on this Contract or other Lewis-Clark State College documents.

D. Student breaches, violates, fails to perform or otherwise is in default of any of the terms and conditions of this Contract.

The college specifically reserves the right to immediately remove any individual from the Residence Hall premises if the College, in its sole discretion, determines that the individual presents an immediate danger to himself/herself or others.

Students who wish to terminate this contract prior to the end of the contract period are subject to the following terms and conditions (in all cases, the deposit will be forfeited):

A. Under all conditions, a Petition for Contract Release must be completed with the Office of Residence Life. This includes students who are getting married, transferring, or withdrawing from the College. Approval or non-approval of the petition is contingent upon meeting the criteria set forth in the petition. Termination of the contract is not guaranteed.

B. A student whose petition is denied shall be obligated for the full amount of the room contract.

C. Students who are required to leave the residence hall due to disciplinary action are still responsible for the entire semester or academic year room rent.

D. Formal check-out with a staff member is required.

This refund schedule is limited to Clark Hall and Parrish House for the 2007-2008 academic year. Refunds for approved housing terminations are based on the following schedule:

August 25 - September 11 ............ 50% refund
September 12 – September 24 ........ 25% fund
September 25 - end of semester......No refund

January 12 – February 12............. 50% refund
February 13 – March 12................ 25% refund
March 13 - end of semester .............No refund

Occupancy in a hall is a privilege extended to the student by the College. The continuation of this privilege is dependent upon the student’s reasonable and satisfactory personal conduct and observance of College regulations.

No Alcohol: NO ALCOHOL IS PERMITTED IN THE RESIDENCE HALLS. Students as individuals on or off campus are subject to the state law and city ordinances pertaining to the possession and consumption of alcoholic beverages and controlled substances. Students are also subject to the State Board of Education Alcohol policy, which is outlined in detail in the Residence Hall Handbook.

Firearms, weapons, explosive substances & devices are prohibited in the residence halls and surrounding areas, including in private vehicles parked on College property. Weapons include, but are not limited to, knives, steel-tipped darts, pellet or BB guns, paintball guns, sling shots, arrows, axes, machetes, numchucks, swords, and throwing stars. Fireworks, gunpowder, explosives, gasoline and other hazardous chemicals or flammable liquids are also prohibited within the residence halls and surrounding areas.

Fire Safety Equipment:
Students found to be tampering, damaging or in any way using fire equipment or safety apparatus for other than its intended use may be dismissed from the residence hall, fined and subject to further action by College authorities.

Group Billing:
Where individual responsibility for damages to College property can be determined, the individual will be charged. Fines for common area damage will be assessed to the student(s) of the room/floor/hall involved. Willful and/or malicious damaging or stealing of College property is cause for contract cancellation under the terms listed in Section IX, Termination of Contract by College.

Occupants: The room is to be occupied only by the student(s) for whom it is assigned.

Pets: NO PETS in any residence hall except aquarium fish.

Right of Entry: The College respects the student’s right to privacy; however, the College reserves the right to enter a student’s room at any time for health, safety, welfare, and maintenance purposes. Advance notice is given whenever possible. However, in cases where there is probable cause to believe that the student is or has been violating College and/or residence hall regulations, the College can enter a student’s room. This right is exercised with great discretion.

All students are held responsible for knowing the College regulations and information set forth in the College Catalog, Student Code of Conduct and Residence Hall Handbook. All College rules and regulations as well as residence hall regulations are specifically made a part of the contract by reference.

All room and board costs, as approved by the State Board of Education, supersede all other information regarding costs. The College reserves the right to change rates. All parties to this agreement agree that room and board rates shall be those approved by the State Board of Education.

XIV. PERSONAL PROPERTY AND LIABILITY

The College shall not be liable for loss of or damage to student’s personal property, wherever situated, due to fire, smoke, theft, water or any other casualty or cause. Students are encouraged to provide insurance against loss or damage to their personal property.

A. Residents of the halls are required to maintain a meal plan during the rate period selected.

B. Meal service is not provided during Thanksgiving, Winter, and Spring breaks.

C. Flex dollars are a part of the Meal Plan which pay for the breakfast and lunches during the week.  The Meal Plan or Board Meals refer to dinner in the evening (7 days per week and the two weekend brunches.)

A. The College reserves the right, at its sole discretion, to make assignments and reassignments of space within the residence halls and to authorize or deny room and roommate changes and to relocate students to or from any room or residence hall.

B. Students occupying a room as a single, but paying for a double will be required to move to a new room, acquire a roommate or pay for a double room as a single room, which will cost an additional $400 per semester.

C. Any student who is assigned but fails to officially check into the hall by the first hour of classes each semester will forfeit the full amount of the deposit and the room will be reassigned.

The on-campus residence halls are officially closed between fall and spring semesters. If housing is offered during this time, students will be charged for residing in the halls over the break.

XVIII. ENFORCEMENT & RECOVERY OF ROOM

In the event the College should find it necessary to bring legal proceedings to recover possession of the student's room, or to enforce any of the terms of this contract, including the recovery of damages or charges, the student agrees to pay all reasonable attorney's fees, costs and expenses so incurred by the College.

Any student may, at any time, transfer their contract to another registered, continuing, off-campus student who has not otherwise contracted for housing with the College. Eligible parties must obtain approval for the transfer and complete the transfer process together at the Residence Life Office. The physical transfer may take place only after proper approval has been granted and all applicable paperwork has been completed.