High School Students
International Student Taxes
Residual checks, Residual Disbursements
ADDRESSES -Though the official method for communication is LCMail, it is important to have accurate and updated mailing addresses! Tax statements and other important items are often sent to your local or home (permanent) address.
Please notify the Registrar’s Office of any address changes. You can also submit new information on Warrior Web, submit a change of name/address form found on the Registrar's Office website or send a message from your LC Mail to the Registrar's Office. It is also helpful to have your phone number accurate. Please check your LC e-mail often for important information.
BILLS, BILLING STATEMENT - LCSC refers to bills as your Student Account Statement.
CONDITIONS OF REGISTRATION - Before registering all students must complete and agree to the Conditons Of Registration. The link is found on the Student menu of Warrior Web. The link is disabled after the deadline to register has passed. The Financial Liability Agreement provides fee payment deadlines, when late fees are assessed, consequences of late payments including notifications regarding account placement with collection agencies and other important financial liability information.
COURSE FEES - Some courses have specific fees associated to the course, in addition to the tuition charged to take the course. Course fees can be viewed on Warrior Web, under the Section Results page.
DELINQUENT ACCOUNTS - Privileges generally granted to students, including the receipt of transcripts and diplomas, are not available to students who are delinquent in the payment of any financial obligation to the Institution. When financial obligations are not paid in full by the due date, or satisfactory arrangements for payment have not been made with the Controller, or his/her designee, students may not be allowed to remain in class and will not be allowed to register for ensuing classes. Delinquent accounts are referred to a commercial collection agency. In addition to any balances owed, students are responsible for the costs of collection, including interest, penalties, collection agency fees (which may be based on a percentage of the debt), court costs and attorney fees.
EDUCATION TAX CREDITS – TAX RELIEF ACT OF 1997 The Taxpayer Relief Act (TRA) of 1997 created two new tax benefits for families who are paying for higher education. There are also benefits for people who are repaying student loans. Whether you may take advantage of the tax credits depends on your individual facts and circumstances. Lewis-Clark State College cannot make this determination for you.
For further guidance, you may visit the IRS web site or the United States Department of Education
A 1098-T form is available on Warrior Web. Forms will also be mailed to students by January 31 each year to the home (permanent) mailing address for the student, unless the student has opted for electronic forms only. Please make sure your address is correct. Statement information is available for the prior year on Warrior Web which will provide you with the amount of your charges and any financial aid that was applied to your student account. View your Student Account Statement on Warrior Web for details on charges and payments. PLEASE NOTE: If you have problems viewing or printing the 1098T form, please try a different browers. Students have had trouble printing when using Chrome.
ELECTRONIC PAYMENTS - Students no longer need to mail payments or go to the Cashier's Window. Online payments can be made by logging in to Warrior Web. Credit/debit cards and electronic checks can be made at your convenience any time of the day or night. See Payment Options for details!
ELECTRONIC REFUNDS - Residual funds can be directly deposited into your bank account. Electronic disbursements have priority processing and are released before paper checks can be printed and processed. See Resdual Checks, Residual Disbursements for more details!
ENTRANCE/EXIT DIRECT LOAN COUNSELING - Federal regulations require all NEW borrowers to attend an entrance counseling session before their first check can be disbursed. New borrowers, who are also first-year students, will not receive their first disbursement until 30 days after the first day of the semester. Entrance and exit counseling can be completed at www.studentloans.gov
Federal Perkins and Nursing loan recipients must complete entrance and exit counseling with Student Accounts staff in the Controller's Office before loan funds can be processed.
FINANCIAL AGREEMENT - Students are required, for each semester in which they enroll, to submit their acceptance of the LCSC financial agrement using Conditions of Registration. The Financial Agreement is the legal agreement regarding enrollment, fee payment, late fees, ramifications of delinquent accounts, etc.
FINANCIAL AID DISBURSEMENTS - The Financial Aid Office awards students a variety of funding options including scholarships, waivers and federal financial aid. Student Accounts staff disburses the funds and applies the funding to your student account. Aid is considered 'disbursed' when it is posted to your Student Account. Some students will still have a balance to pay after aid is disbursed; some students will have more financial aid funding than is billed to their student account. This will leave a credit on the Student Account and the residual funds will be processed to the student. See Residual Checks, Residual Disbursements for more details.
Loans are disbursed in two payments over the loan period. Students attending one semester will receive half of their loan funds in the middle of the semester. This may have a significant impact to students graduating in December or beginning enrollment at LCSC in the spring. Please contact Student Accounts for details regarding loan disbursement and fee payment.
FOREIGN PERSON INCOME TAX - The U.S. Internal Revenue Service (IRS) requires institutions to withhold tax on non-qualified scholarship/funding for international students. Student Accounts contacts international students to obtain documentation to determine if the 30% statutory rate can be reduced using the foreign country's tax treaty and other information.
HIGH SCHOOL STUDENTS - By registering for class(es) a financial obligation to LCSC is created. The due date to register for dual credit classes, which are taken at the HIGH SCHOOL, is September 30 for fall semester with fees due by the third Friday in October. Spring deadline to register is February 28 with fees due by the third Friday in March.
High school students taking classes at LCSC, or over the internet, must pay fees by the fifth official day of the LCSC spring/fall semester. Late fees are applied to student accounts with an unpaid balance at the end of the fifth day and thereafter.
Whether fees are paid with cash, check, money order, or credit card (American Express, Discover, MasterCard or Visa), or by some other means, it is your responsibility to satisfy your financial obligation by the appropriate deadline.
LATE FEES - Late fees are assessed to student accounts when there is a balance owed after the fee payment deadline. It is the student's responsibility to make sure their student account balance is paid in full, or have a payment plan contract signed, by the fee payment deadline to avoid late fees. A $50 late fee is assessed and an email is sent to LCMail to notify the student. If the balance remains unpaid, a second $50 late fee is assessed. Classes can be cancelled for non-payment if the balance remains outstanding. Late fees can also be assessed for missing a payment on a payment plan contract.
NON-QUALIFIED SCHOLARSHIPS - International students receiving scholarships and/or waivers that pay housing, meals, or exceed tuition and fees are considered non-qualified and are subject to tax. Documentation provided by the student can reduce withholding tax from 30% to 14% or in some cases eliminate the tax.
NURSING LOANS - LCSC offers Federal Nursing loans to nursing students through the Financial Aid Office. The nursing loan is funded by LCSC and the Dept. of Health and Human Services. When students receive nursing loan awards they must contact the Controller's Office to sign loan papers before the loan can be disbursed. Repayment will be made back to LCSC following a grace period after borrowers are no longer enrolled at least half-time. Please contact the Controller's Office Student Accounts for details about repayment questions.
PARKING PERMITS - Students and employees may purchase parking permits for $10 at the Security Office, at the Cashier Window in the Administration Building and at the SUB Information Desk. Second vehicle permits and/or replacement permits are also $10.
PAYMENT OPTIONS - LCSC has a variety of payment options to help you meet your financial obligations by the fee payment deadline.
Don't stand in line - PAY ON-LINE! You can log in to Warrior Web and pay with Visa, MasterCard, Discover, American Express card or Electronic Check to pay fees.
You can also still pay with cash, check, money order, and credit card at the Cashier's Window or mail your check to LCSC, c/o Controller’s Office, 500 8th Avenue, Lewiston, ID 83501. You can also call the Cashier with your credit card information.
PLEASE NOTE: A non-refundable service fee of 2.5% will be assessed, in addition to the amount you are paying, for ALL credit and debit card payments.
LCSC has contracted with Official Payments, a leading provider of electronic payment options for higher education institutions and federal, state, and local government agencies. The service fee is charged by Official Payments to cover operating costs and costs associated with servicing thousands of credit card and electronic check transactions. You will be informed of all fees before you authorize your payment. LCSC has previously absorbed fees associated with the use of credit cards, but can no longer subsidize these costs.
PAYMENT PLANS - It is the policy of the institution that all tuition, fees and housing/meal charges are due on the fifth official day of the fall/spring semester. Summer school fees are due on the first day of the first session in which you enroll. The institution recognizes that financial emergencies may make it difficult for a student to tender payment in full by the fee payment deadline. Students who have no delinquent accounts with the college, and have not defaulted on any previous financial obligations incurred at the college, are given special consideration and may be permitted to make payment arrangements of fees. All deferred agreements must be evidenced by a signed promissory note.
The payment plan requires a 50% down payment at the time the student signs a formal promissory note and will be assessed an administrative service charge of $20 to defer a balance of $300 or more; a $10 service fees is assessed to payment plans for less than $300. The balance will be due in two equal installments as specified on the promissory note; generally 30 days after the semester begins, with the final payment made 60 days after the semester begins. Students who have delayed financial aid funding should contact Student Accounts about a payment plan before the fee payment deadline to avoid late fees.
International students are not eligible for payment plans. As a condition of their student visa, they must provide proof of bank funds, sponsorship, or scholarship sufficient to support their entire course of study prior to enrolling at LCSC. International students with a drastic change of circumstances should contact the International Programs Office immediately to discuss their options.
PERKINS LOANS - LCSC offers Federal Perkins loans to qualifying students through the Financial Aid Office. The Federal Perkins loan program is funded by LCSC and the U.S. Dept. of Education. When students receive Perkins loan awards they must contact the Controller's Office Student Accounts to sign loan papers before the loan can be disbursed. Repayment will be made back to LCSC following a grace period after borrowers are no longer enrolled at least half-time. Please contact Student Accounts in the Controller's Office for details about repayment questions.
PHOTO ID - Students requesting specic information about their student account or residual funds must present photo id to protect their privacy.
PLUS LOANS - Parents taking out PLUS loans should contact Student Accounts in the Controller’s Office regarding PLUS loan disbursement. Residual PLUS funds are generally released by paper check to the parent unless advance arrangements are made directly with Student Accounts to have the funds released to the student. Electronic refund to parents is not available at this time.
QUALIFIED SCHOLARSHIPS - International students receving scholarships that apply directly to tuition are not taxed. Scholarships or waivers that apply to tuition and fees are 'qualified' and are not subject to tax.
REDUCED FEES - EMPLOYEES, SPOUSES AND SENIOR CITIZENS - Full-time college employees, spouses of full-time employees and Idaho senior citizens may be eligible for reduced fees under certain conditions.
Employees and spouses should contact the Human Resources Office for information.
Senior citizens must be an Idaho resident and at least 60 years of age on or before the first official day of school to qualify for the Senior Citizen rate. Proof of age and Idaho residency must be presented to the Controller's Office to have fees reduced.
Please check the educational privilage policy for details and limit of credits for fee reduction; summer enrollment differs from fall and spring semesters.
REFUNDS - Students who make payment toward their fees and subsequently reduce their enrollment level or withdraw may be eligible to receive a refund. The Refund Policy describes the process and percentage rate of refund in detail.
RETURNED CHECKS - A fee of $20.00 will be assessed on checks returned by the bank. A student who presents a check to avoid late fees that subsequently is returned by the bank upon which it is drawn will be assessed late fees as if he or she had failed to submit payment on a timely basis and may have their class schedule canceled.
RESIDUAL CHECKS, RESIDUAL DISBURSEMENTS - When students receive more financial aid funding than the amount they owe, a credit is created on the student account. This credit is the extra aid that we call residual funds. Residual funds are used for books, supplies, and other costs to attend college that are not billed by the college. Students who sign up for electronic deposit will receive their Residual Disbursement directly into their bank account. Students who have not signed up for electronic processing will have a paper Residual Check printed. Residual Checks are released by Student Accounts from the Controller's Office during regular business hours. Photo ID is required to pick up a Residual Check.
SERVICE FEES - The use of credit or debit cards will incur a non-refundable service fee of 2.5%. The cost of using a credit or debit card is a cost to the payor. There is no service fee for using electronic checks.
SHORT TERM LOANS - Emergency short-term loans, also known as a book loan, may be available to students enrolled at least half-time. The maximum amount available is $500, and there is a $10 service fee for taking out the loan. Loans are scheduled to be repaid within 30 days and are not released until the semester begins. For additional information, please contact Student Accounts in the Controller's Office.
STUDENT ACCOUNT STATEMENT - The student bill is called a Student Account Statement and can be viewed on Warrior Web under the Student Menu, Financial Information. Paper statements are not mailed. An email will be sent when charges have been posted for each term.
The NEW VIEW for student account information now provides an easier to read statement, account activity and summary by term. Financial information includes charges for enrollment including tuition, course fees, and housing and meal charges for residence hall students.
Spring fees will be billed approximately December 15. Summer fees are billed on May 1. Fall fees will be billed approximately July 20.
Students should monitor their student account online to confirm the billing looks accurate (resident, non-resident, housing, meals, etc), and make sure the balance is paid in full by the payment deadline to avoid late fees. Students will also see if financial aid has been posted and if a residual check is being processed.
It is the student's responsibility to confirm their fees are paid in full, or have a payment plan contract signed, on or before the payment deadline, regardless of the source of payment or funding.
TAX WITHHOLDING FOR INTERNATIONAL STUDENTS - International students are subject to tax on non-qualified scholarships and/ or waivers. Scholarships that apply directly to tuition and fees are not subject to tax.
Scholarships and/or waivers that pay housing, meals, or exceed tuition and fees are subject to tax. Documentation provided by the student can reduce withholding tax from 30% to 14%, or in some cases eliminate the tax. This handout provides some examples.
TUITION AND FEES - Charges to take classes are based on the Tuition and Fee Schedule set by the Idaho State Board of Education. Fees are subject to change. A breakdown of common fees can be found on the Tuition & Fees web page.
WITHDRAWING FROM CLASS - By registering for class(es) at Lewis-Clark State College, students establish a contractual arrangement with the college that may be canceled ONLY through a written request. For procedures on withdrawing please review the informaton provided by the Registrar's Office.
Should you fail to formally withdraw from your class(es), you may be subject to failing grades on your permanent transcript and you will not be entitled to ANY refund. Federal regulations will have a significant impact for financial aid recipients. Please contact a Student Accounts staff member in the Controller’s Office to determine how this will affect you.