We the students at Lewis-Clark State College recognize a need for the College to honor its scholars and a student desire to contribute in a meaningful way to the enrichment of the Lewis-Clark State College campus and the community. Therefore, the LCSC Ambassador Honor Society is hereby established. This organization is created to unite service and scholastic honoraries into one effective body. .
|Article I Name|
The name of this organization under which this constitution is formed shall be:
LCSC AMBASSADOR HONOR SOCIETY
Hereafter referred to as "Ambassadors."
|Article II Purpose|
This organization shall:
Article III Membership
Section 1. Application for Membership
Addendum: Acceptance into the LCSC Ambassador Honor Society is contingent upon approval of the candidate's application materials and essay, and payment of the annual dues.
Section 1a. Extension Campus Membership
Section 2. Member Code of Conduct
Section 3. Termination of Membership Membership in the LCSC Ambassador Honor Society shall automatically be terminated if a member's accumulated GPA falls below the required 3.0, or if a member is placed on academic or social probation by the College administration. If a former member who has been placed on academic or social probation has that probation lifted by the College administration, then that former member may request permission to rejoin the Ambassador Honor Society. This request must be made in writing to the chapter Advisor(s). The renewal of membership status is left solely to the discretion of the Advisor(s). Furthermore, membership is terminated if a member fails to renew/resubmit an Ambassador application for the following year.
Section 4. Meeting Locations
Section 5. Transfer Students
|Article IV Officers|
Section 1. Executive Officers
The elected officers of this organization shall be:
Section 2: Duties and Service Hours of Officers
Section 2a. President
Section 2b. Vice-President
Section 2c. Secretary/Treasurer
Section 2d. Executive Committee
Section 3: Advisor(s)
Section 4. Resignation and Removal of Officers
A Standing Committee is defined as: a committee that exists throughout the full academic year. An Annual Event Committee is defined as: a specific event that happens only once per academic year. A Special Events Committee is defined as: any event that is either 1) not a standing committee, or 2) not an annual event. Each of these committees must have an appointed chairperson(s). Committee chairpersons shall serve for the duration of the semester. If the committee will be needed during the following semester, the chairperson may retain his or her post for that next semester or may relinquish his or her duties.
Section 6. Chairperson: Definition and Responsibilities
A Committee Chairperson is defined as: a person appointed by the President to serve as a coordinator for a specific event or function. All chairpersons must give a status report to the chapter President either in writing or by e-mail at least one week prior to every scheduled monthly Ambassador Honor Society meeting. A status report should include a summary of the most recent past events and upcoming events to be presented at the monthly Ambassador meeting. This report should be viewed as a formal communication from the chairperson to the Executive Committee and thus should contain the chairperson's concerns and questions about a particular event or about the committee itself. Each chairperson is responsible for reporting the members' hours, to the Vice President, for all Ambassador activities within two weeks of the event or within two weeks of the time the hours were earned. Each chairperson shall be awarded six semester service hours each semester they serve as a chairperson. It is the responsibility of the chairperson(s) to maintain close communication with the Ambassadors participating in their committee's event or functions. All chairperson(s) shall communicate any information relevant to their committee members through the Communication Chairperson.
Section 6a. Failure of Chairperson to
6b. Chairperson Assistants
Section 7. Election Process
Section 7a. Voting Procedure
|Article V Participant Recognition|
Section 1. Ambassador Honor Society Tassel or
Credit Hours Option
Ambassadors may, at their option, choose to earn an Ambassador Honor Society Graduation Tassel and/or earn Student Development Credit. An Ambassador is not required to pursue an Ambassador tassel or student development credit, although they are encouraged to do so.
Section 2. Requirements for the Ambassador Graduation Tassel
To earn the Ambassador Honor Society Tassel (to be worn on the mortarboard at graduation) an Ambassador must volunteer no less than six service hours in each of two separate semesters. Ambassadors must obtain at least three volunteer service hours at LCSC sponsored events each semester. The remaining hours may be completed through community service. The Executive Committee chooses what will be considered "scheduled events" for each semester. If an Ambassador is unable to work those scheduled events, the Ambassador may choose to serve his or her service hours at other campus or community events. However, for an Ambassador to receive service hours at "non-scheduled events," the Ambassador must obtain approval from one of the three officers prior to volunteering at those events. A current application form must be on file before any service hours may be earned. Hours for which one is being paid, volunteering for another organization, or receiving college credits (other than Ambassador Honor Society credit) cannot be used for these service hours. Time spent in Ambassador meetings cannot be used for tassel service hours. Because the Ambassadors provide services for campus and community events that depend on these services, it is crucial that a commitment to participate is honored. If one cannot fulfill a commitment, it is the responsibility of that person to find another Ambassador who can substitute.
Section 2a. Scheduled Events
Scheduled events are defined as: those events taking place in or around the community or campus that the executive committee has chosen for that designation. Ambassadors may volunteer at any scheduled event to gain tassel or credit hours.
Section 2b. Non-Scheduled Events
Non-scheduled events are defined as: those events taking place in or around the community or campus that the one of the three officers has approved for that designation. It is the prerogative of one of the three officers to determine which events can be approved as non-scheduled events for earning service or credit hours.
Section 2c. Policy Regarding Non-Scheduled Events
Ambassadors who get special activities approved as non-scheduled events by one of the three officers must have his or her service or credit hours verified by a third party presiding over the event. This verification must be offered in writing to the Vice-President no later than two weeks from the date on which that event occurred, or by the end of the semester, whichever comes first.
Section 2d. Service Hours for Online Students
Ambassadors who physically reside while enrolled 100 miles or more from the Lewiston or Coeur d’Alene Campus may participate in completing service hours by volunteering at LCSC Outreach Centers in their area or by creating a proposal detailing his or her activity to meet the six hour per semester requirement. The proposal shall be submitted to the Executive Committee for approval prior to participation in the activity.
Section 2e. Sevice Hour Eligibility for Returning or Previous Graduate Ambassador
Ambassadors who have left prior to graduating and return or whom have graduated and not walked with a tassel will retain their service hours as eligible hours to receive a tassel at the time they walk. Ambassadors whom have walked earning a degree with a tassel and return are deemed to have used their service hours and shall complete hours as specified in Article V Participation, Section 2 Requirements for the Ambassador Graduation Tassel.
Section 3. Student Development Credit
Ambassadors may earn credit hours for a student development practicum entitled "SD280, Section 01 - Ambassador Honor Society." The purpose of this practicum is to develop, within those participating in the Ambassador Honor Society, stronger skills in the following areas: 1) Leadership, 2) Communication, 3) Initiative, 4) Cooperative Learning, and 5) Cooperative Task Accomplishment. There are certain expectations and responsibilities that are asked of Ambassadors as they fulfill required service hours. These include honoring commitments for services and conducting oneself always in a professional manner.
Section 3a. Requirements for Student Development Credit
Ambassadors can earn from one to three hours of Student Development credit, graded on a pass/fail basis, for performing additional hours. Service hours, or credit hours, are hours volunteered at or for designated campus and community events. Hours for which one is being paid, volunteering for another organization, or for which one receives college credit (other than Ambassador Honor Society credit) cannot be counted as service or credit hours. Ambassadors may count Ambassador Honor Society meeting times and all hours spent related to Ambassador Honor Society activities. An Ambassador must volunteer forty-five hours for each credit earned. All hours shall be submitted to the Vice-President. Ambassadors wanting to earn credit shall maintain a weekly log of hours earned, to be submitted to either the Staff Advisor or the Faculty Advisor. This log shall include the start and end times, dates, and a description of the service or activities performed. All hours for student development credit shall be submitted by the end of each semester and a current application form must be on file. Because the Ambassador Honor Society provides services for campus and community events that depend on these services, it is crucial that a commitment to participate is honored. If one cannot fulfill a commitment, it is the responsibility of that person to find a substitute Ambassador. Any Executive Committee Member, Liaison Committee Member, or Advisor for the organization can explain in more detail how these hours may be earned. As prerequisite for the course, 25 hours (of the 45 hour total) must be completed prior to enrollment. Hours earned for credit must be earned during one academic calendar year. The course may be taken only during spring semester. Ambassadors at the LCSC Extension campuses shall submit logs to the Chapter Liaison Ambassador or the Liaison Vice-President. To enroll for these credits, an Ambassador must have approval and a signature of either the Staff Advisor or the Faculty Advisor, prior to registration; in Coeur d'Alene, the signature of the Coeur d'Alene Faculty Advisor is required.
Section 3b. Incomplete Policy for SD280, Section 01
An incomplete can be granted only if 75% of the hours are fulfilled (34 hours per credit) and if there is a documented family or medical emergency.
Section 3c. Disability Accommodation
If course adaptations or accommodations are needed because of a disability or if a member has emergency medical information that needs to be known, the member should consult with an Ambassador Advisor.
|Article VI Ambassadors at LCSC Extension Campuses|
Section 1. Forming an LCSC Ambassador Honor Society Chapter
Ambassadors at LCSC extension campuses must elect an extension Liaison Committee for their campus. The purpose of this is to create a fully functioning extension Chapter of the LCSC Ambassador Honor Society in that locale. If an extension Liaison Committee cannot be formed, a single extension Liaison Ambassador should be elected for that chapter. All liaison members' acceptance is contingent upon approval by the Executive Committee.
Section 2. The Chapter Liaison Committee/Chapter Liaison Ambassador
Extension campus Ambassadors should elect a Liaison President, Liaison Vice-President and Liaison Secretary. These members will make up the Chapter Liaison Committee. If an extension campus has less than three members and cannot make a Chapter Liaison Committee, a single Chapter Liaison Ambassador must be elected by the Chapter. This Chapter Liaison Ambassador must fulfill all the duties of the Liaison President, Liaison Vice-President and Liaison Secretary in accordance to their definitions listed below.
Section 3. Duties and Service Hours for Liaison Officers
All Liaison officers will receive six hours of volunteer service hours for each semester they serve. Each officer shall remain in office until he or she leaves the college, resigns, or is removed from office. The duties of the Liaison Officers are as follows:
Section 3a. Liaison President
The Liaison President shall preside over all regular and special meetings; represent the Ambassador Honor Society in a professional manner; serve as a liaison between the Chapter members, the Advisor(s) and the Executive Committee; work closely with officers and committee chairpersons and give guidance; request assistance from Advisor(s) and the Executive Committee as needed; provide information to the Liaison Secretary at least one week before meetings for the upcoming agenda; and make formal funding requests from the Lewiston Chapter President. The Liaison President shall work with the extension campus administration in securing a campus bulletin board or a portion of a bulletin board for exclusive Ambassador use; this bulletin board must be available to the Ambassadors throughout the year. In the absence of the Liaison President, the Liaison Vice-President shall assume the duties of the Liaison President.
Section 3b. Liaison Vice-President
The Liaison Vice-President shall record all events and participants in those events for graduation tassel and/or credit requirements; keep track of all hours earned by Chapter members; and may determine (on a case-by-case basis) which events on their campus or in their community are to be approved as Ambassador events. The Liaison Vice-President shall turn these hours in to the Lewiston Chapter Vice-President no later than the following dates: December 15 for all members, April 1 for graduates, April 15 for all other members. In the absence of the Liaison President, the Liaison Vice-President shall assume the duties of the Liaison President.
Section 3c. Liaison Secretary
The Liaison Secretary shall attend all meetings and keep accurate records; shall provide copies of minutes (including regular and special) to the Chapter Advisor(s), Liaison President, Liaison Vice-President, the Lewiston Chapter Secretary, the Chapter minutes record book and the Chapter bulletin board; after consultation with the Liaison President, reserve a room and prepare agenda for upcoming meetings. The Liaison Secretary shall be responsible for documenting member attendance at each meeting. These hours are to be submitted to the Liaison Vice-President prior to the next regularly scheduled Ambassador meeting, or in the case of the last meeting, by the end of the semester.
Section 4. Chapter Liaison Advisor(s)
The Chapter Liaison Advisor(s) shall be selected from the faculty or professional staff by the Office of the Provost. In the event that the Ambassadors recognize a need for either more Advisors or the replacement of an Advisor, a two-thirds majority vote, by the Ambassador Honor Society membership at a regularly scheduled meeting, is needed to initiate a formal request to the Office of the Provost. The Liaison President, Liaison Vice-President and the Liaison Secretary/Treasurer shall arrange a meeting with the Office of the Provost to make the formal request for change. Advisor's duties shall include education, leadership and liaison. The Advisor(s) shall serve until resignation from the post, or by removal by the Office of the Provost.
Section 5. Resignation and Removal of Liaison Officers
A liaison officer may remove himself or herself from an office by notice to the Liaison President. In the event of a Liaison President’s resignation, notice will be given to an Liaison Advisor. Any liaison officer may be removed from office by resignation or by a two-thirds majority vote of the membership attending a regularly scheduled meeting. All members shall be notified a week in advance that an officer recall vote is to be taken. The Communication Committee Chairperson shall be responsible for doing this notification. In the event of an officer's resignation or removal, a new officer must be elected for that position as soon as possible by the election process. In the event no nominations are received, the Liaison President of the academic year for which this officer is to serve shall appoint a new officer. .
Section 6. Standing, Annual Event, and Special Events Committee for the Chapter
See Article IV, Section 5, and Article VII, Section 1. Extension campuses shall be responsible for the duties of the Standing Committees described herein.
Section 7. Chapter Chairpersons: Definitions and Responsibilities
See Article IV, Section 6.
Section 7a. Failure of a Chapter Chairperson to Fulfill Obligations.
If in the unlikely event a committee chairperson has failed to fulfill his or her duties and obligations as a committee chairperson, the Liaison Committee has the authority to relieve (at their discretion) the chairperson of his or her duties. If after consultation with that committee chairperson, the Liaison Committee deems the chairperson has not fulfilled his or her duties, they may vote for chairperson removal. For a chairperson to be relieved of duty, the Liaison Committee must have unanimous consent in voting. The Liaison Committee has at its discretion, the ability to deny the chairperson his or her six chairperson-hours for that semester in which the chairperson failed to fulfill his or her duties. The Liaison Committee shall not be able to remove a committee chairperson after the semester in which the committee chairperson has served is over and the final hours for the semester have been tallied and approved by the Liaison Vice-President.
Section 8. Chairperson Assistants
Liaison chairpersons may have assistants who work with them on events. These assistants may be awarded volunteer service hours appropriate to their time commitments at the discretion of the Liaison Committee.
|Article VII Standing Committees|
The following committees are required every semester, at the Lewiston Chapter and at all extension chapters. The chairpersons for these Committees shall post all information pertinent to their committee on the Ambassador bulletin board.Section 1a. Public Information
This committee shall contact all Ambassadors by electronic mail and/or telephone
to inform them of upcoming meetings, events and any other item which the
Advisor(s), Executive Committee, or the Liaison Committee wish to be passed on
to the general membership of the Ambassadors. This committee requires one
Section 1c. Marketing Committee
This committee shall contact divisions, campus offices, and other on campus organization seeking service opportunities for members to earn his or her required service hours. As a representative of Ambassador Honor Society, this chairperson must be approved by the entire Executive Committee prior to commencing duties.
This committee shall place flyers and/or posters on all allowable campus
bulletin boards and other allowable posting areas. These flyers and/or posters
must be posted at least two weeks before the upcoming meeting/event, and
outdated flyers/posters must be removed no later than one week after the
meeting/event has occurred. This committee shall also be responsible for
decorating and maintaining the campus Ambassador bulletin board on a monthly
basis. This committee requires one chairperson.
This committee shall solicit orders for Ambassador Honor Society t-shirts, collect the money for them, see that an order is placed and that the items are paid for; this committee shall also distributes ordered items to members. This committee requires one chairperson .
Section 1f. Clubs and Organization Committee
This committee will represent Ambassador Honor Society at all required meetings of the Club and Organization Council. This committee will provide a report at each general Ambassador Honor Society meeting of the Club and Organization Council meeting(s). This committee requires one chairperson.
Section 1g. Refreshment Committee
This committee will provide refreshments and beverages for all general meetings. This committee will determine the type of refreshments and beverages to be served. This committee requires one chairperson.
|Article VIII General Information on Amendments and By-laws|
Section 1a. Proposal
Section 1c. Voting Procedure
Section 2. By-Laws
Any Chapter may write its own by-laws, but all propositions for by-laws shall be presented to the Executive Committee (Lewiston campus chapter) or the chapter's Liaison Committee before being introduced to the general membership of Ambassadors. After being presented to that Chapter's Committee, a proposed bylaw shall be announced fourteen(14) days by e-mail to the membership and placed on the agenda for the next regularly scheduled Ambassador meetings. All merits and demerits, of a proposed by-law, shall be discussed in an open forum at any two separate Ambassador meetings, after which time it shall be voted on. Any tie shall be decided by the Chapter's Advisor(s).
* * * *Heretofore concludes the Constitution of the LCSC Ambassador Honor Society* * * *
Lewiston Chapter By-laws
Section 1. Special Events Committees
Special Events Committees include but are not limited to the following:
Section 1a. Health Fair Committee (Spring Semester only)
This committee shall work closely with Student Health Services. The responsibilities include but are not limited to: corresponding with Student Health Services regularly, ascertaining any assistance needed for the Health Fair, and identifying Ambassadors to help with the event.
One committee chairperson is needed and this chairperson will receive six volunteer service hours for the semester.
Section 1b. Lewis-Clark Center for Arts and History Committee (Fall and Spring Semester)
This committee shall work closely with the Lewis-Clark Center for Arts and History Director. The responsibilities include but are not limited to: ascertaining any assistance needed for Arts and History Center events and identifying Ambassadors to help with these events. The committee shall provide refreshments (if allowed by the Arts and History Center) to make profits for the Ambassador Honor Society, and shall provide ushering and monitoring as needed for events scheduled by the Arts and History Center. One committee chairperson is needed and this chairperson will receive six volunteer service hours for the semester.
Section 1c. Graduation Awards/Party Committee (Spring Semester only)
This committee honors graduating seniors at an evening party and awards graduates with tassels and a certificate of Ambassador membership. This committee also determines what food items are needed and organizes the activities for this event. This committee requires one chairperson. This committee chairperson shall receive six volunteer service hours for the spring semester.
Section 1d. Commencement Ceremonies Committee (Spring Semester only)
This committee shall work under the direction of the LCSC faculty person who organizes the LCSC Commencement Ceremony in carrying out the commencement ceremony and the rehearsal for this ceremony. This includes handing out honors cords at the rehearsal and serving as ushers and flag bearers for the ceremony itself. One chairperson is required. This committee chairperson shall receive six volunteer service hours for the spring semester.
Section 1e. Christmas Party Committee (Fall Semester only)
This committee offers a festive end of semester gathering for members to interact and socialize. This committee determines what food items are needed and organizes the activities for this event. This committee requires one chairperson. The committee chairperson shall receive six volunteer service hours for the fall semester.