Clubs and Orgs meeting minutes October
21, 2005
Meeting called to
order at 10 a.m.
Matt Smith- ASLCSC Clubs and Orgs- Welcomed club representatives and informed the group that hopefully the minutes from the meeting will be posted on the website soon.
Polly Blasko- Director of College Advancement- informed the group that the College Advancement office is located across the street next to the Presidents house in a white building; you are welcome to phone or email her with questions. She spoke about fundraising and what is required of clubs when they are fundraising. Pages 27 and 28 in the Clubs and Orgs Handbook are dedicated to fundraising; please refer to those pages for this information.
The purpose of her office is to be a “clearing house” for all fundraisers on campus. Fundraisers such as taco sales and bake sales the office doesn’t need to know about. Fundraisers that are going to include the community need to go through this office. The reason they need to go through this office is that when there are several different groups asking for donations from community businesses the college doesn’t want to “over-ask.” “The college is trying to be cautious and conscientious.”
Page 27 of the handbook has a page for fundraising groups to fill out that has to be turned in to the College Advancement office before a fundraiser can start.
Page 28 is a “Gift Transmittal Form” that needs to be filled out for any donation over $100 (or worth over $100) so the office can send out a “thank you” and so that President Thomas knows to thank the large contributors.
Bert also advised that you can write a press-release and send it to The Pathfinder and/or the Tribune or email it to Bert. You can also contact those in charge of Channel 13. He advised that there are couple of things you are not supposed to do, do not put flyers on cars as this is against City Code, and you can’t put flyers on buildings, signs or trees on campus.
Brandon Lytle- Student Activities Coordinator: Gave a list of the probationary clubs and advised that they have to have their green re-recognition card, club roster and constitution in by November 15 or their club account will be frozen and/or the moneys will be seized and re-disbursed according to College and Clubs and Orgs policies.
List of Probationary Clubs
(still needing to provide information) as of 10/25/05
Alpha Psi Omega- need constitution
Ambassadors CDA- need card, roster and constitution
Art Club- need roster
Backpacking club- need card, roster and constitution
Baptist Student Ministries- need roster
Book Arts Club- need card, roster and constitution
Bowling Club- need card, roster and constitution
Business Students Organization- need roster
College Crew- need card, roster and constitution
Republicans- need card, roster and constitution
Collision Repair- need roster and constitution
Communication Student Association- need card, roster and constitution
Criminal Justice- Lambda Chi- need card, roster and constitution
Geology Club- need roster
Graphic Arts- need card, roster and constitution
Idaho Progressive Student Alliance- need roster
Industrial Club of America- need card and roster
Industrial Electronics Club- need roster
Kappa Delta Pi- need constitution
Lacrosse Club- need card, roster and constitution
Interested Ladies of LTA- need roster
LAN Gaming- need card, roster and constitution
LAWS- Legal Secretaries- need card, roster and constitution
LDSSA- need roster
Lewiston Astronomical Society- need card, roster and constitution
Non-Trad Student Organization- need roster
Peer Mentoring- need card, roster and constitution
Political Forum- need card, roster and constitution
Pre-Law Club/Mock Trial- need card, roster and constitution
Psychology Club- need roster
Radio Club- need roster
Residence Hall Association- need roster
Women’s
Men’s Soccer- need roster
Social Sciences Club- need card and roster
SOSW CDA- need card, roster and constitution
Spanish Club of LCSC- need card, roster and constitution
Student Nursing Association- need card, roster and constitution
Veterans Club- need card, roster and constitution
AWS Welding Club- need roster
Circle K- need roster
Jimmie O’Harra- spoke about changes that are happening on the website and informed the group that the Clubs and Orgs website is located at www.lcsc.edu/studentclubs/
There is now a drop down list for the clubs that takes you to a club page with contacts for that club. If there are any changes that need to be made there is also a form online that you can submit that will go to him and Brandon Lytle. Be sure to include your name, email and phone number on the form so they can verify you are involved with the club. It is better to have a club officer or advisor do the update to avoid confusion. It is also possible to put your club website on the club information page, use the form to submit that information.
Brandon Lytle- Informed the group that he had spoke to Dale Askew about the Sodexho issues that were brought up at the last meeting. Askew advised that he is willing to work with the clubs. If a club is having a small function he would like the group to talk to him and he will possibly allow food to come from an outside source. If a club is doing a large function he probably won’t allow them to bring food from an outside source.
Also informed the group that for liability purposes when clubs are doing a function off-campus they have to fill out a form in the handbook. (See pages 23 and 24 in the handbook)
Informed the group that there will also be more revisions coming to the handbook in the future. One of these revisions / additions will be the “Privileges of Recognized Clubs.”
Matt Smith- Advised that the ASLCSC Diversity Committee is looking for members from Clubs and Orgs. They are working on a way to get some of the more diverse clubs information out there for students. If any clubs are interested get a hold of Matt Smith or Pasang Sherpa.
Club Events Coming
up:
None mentioned.
Open Forum:
Catherine Martinez of Kinesiology Club mentioned that this meeting wasn’t highly publicized and recommended that more advertisement be done in the future so that club members are better informed about when and where the meeting will be held.
Matt Smith informed the group that the tentative dates for the rest of the semester are November 18 and December 16 at 10 a.m. in the TCC.
Brandon Lytle- informed that the clubs are required to have a representative at the meetings to be a recognized club. Three consecutively missed meetings or four meetings missed in a year by a club and the clubs recognition may be revoked.
Meeting adjourned at 10:35 a.m.
Minutes submitted by: Myndie VanHorn, Student Activities Administrative Assistant
|
Clubs
and Orgs Attendance |
21-Oct |
|
|
|
|
Alpha Psi
Omega – Theater |
Myndie
VanHorn |
|
Ambassadors
Honor Society |
Mandi Moncrief Alison Gilley |
|
Art Club |
|
|
Auto
Mechanics Club |
Bryce
McCay, |
|
Catholic
Newman Club |
Louisa
Ineck, Sister Deanna Rose |
|
Chem-Bio
Club |
Mike
Riener |
|
Chess
Club |
Pasang
Sherpa, Mark Havrilla |
|
College
Democrats |
Myndie
VanHorn |
|
(The)
Confluence |
Allen
Hanson |
|
Diesel
Power Technology |
Adam
Faling, Skyler Hurd |
|
(Drafting)
Engineering Technology |
|
|
Explorers |
Allen
Hanson |
|
Geology
Club |
Diane
Wilford |
|
|
Pasang
Sherpa, Mark Havrilla |
|
International
Club |
Suguru
Fujiwara, Kumi Sasaki |
|
Japanese
Cultural Association |
Suguru
Fujiwara, Kumi Sasaki |
|
Kappa
Delta Pi - Chi Kappa Chapter |
Martin
Nuxoll |
|
Kinesiology
Club (Phys Ed. Maj/Minor) |
Catherine
Martinez |
|
Native
American Club |
Sheryl
Steinhauer |
|
O.E.LA.
(Los Hispanos Unidos De LCSC) |
Anabel
Gonzalez |
|
Residence
Hall Association |
Rosa
Baritista |
|
|
Matt
Smith |
|
|
Alison
Gilley |
|
Soccer
Club (Men's) |
Glen
Galindo |
|
Soccer
Club, Women's |
Alison
Gilley |
|
Social
Sciences Club |
Pasang
Sherpa, Mark Havrilla |
|
Speech
& Debate Team |
Pasang
Sherpa, Mark Havrilla |
|
Web
Development and Computing |
Jeff
Purcell, Jimmie O'Harra |
|
AWS
Welding Club |
Cole
Riggers |
Yellow fill = recognized club