Joint departmental advertising for summer housing and conferences will list the Office of Residence Life (RL) as the primary contact to establish the one stop shop concept for summer customers.  RL will use a check sheet, developed in conjunction with Events and Campus Card Services (ECC) to coordinate services with the ECC office.  Advertising material will reference the direct contact as RL for overnight stays in conjunction with an on campus event and will refer those requesting conference facilities only to ECC. 

For coordinated activities where RL is the first point of contact, they will gather contact information and basic needs for events and inform the customer that ECC will contact them directly.  ECC will then coordinate services with the customer, RL, food services, and other campus entities.  ECC will submit a draft contract for all coordinated areas to review and will then execute the contract along with the associated liability insurance request.

ECC will maintain an advertising website located at www.lcsc.edu/summerstays and RL will maintain a flyer for distribution.  RL will also have access to update the website.  ECC and RL will share a common e-mail address (housing@lcsc.edu) for advertising and online request purposes.  The common e-mail address will be accessed by multiple office staff in both departments.