Create a Main Document

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Get Ready
Make sure the document you plan to use as a main document is displayed on your screen.

Begin
Display the Tools menu and then click the words Mail Merge. In a few moments, the Mail Merge Helper will appear.
Click Create and then click the type of document you want to create.
Example: Form Letters

Click the Active Window button. Use the Get Data button to setup a data source. When you're done, click the Edit Main Document button.
Move the cursor to mark the first location where you want to insert a merge field.
Click Insert Merge Field on the Mail Merge toolbar and then click the name of the merge field. Continue until you have inserted all the merge fields.