Make onboarding easy with the steps below!
| What type of employee? | Payment forms needed: | |
|---|---|---|
| Student or Irregular Help Employee (Hourly) | Personnel Record Card - No Memorandum of Agreement required. | |
| Adjunct Faculty (lump-sum payment, payment in addition, or stipend - includes irregular help that are not paid hourly) | Depending on type of work, the department will need to fill out a Temporary & Adjunct Non-Credit Personnel Action Form or an Adjunct Faculty/Credit Personnel Action Form. A Memorandum of Agreement must be completed prior to any work commencing. | |
| Benefit-Eligible Employee | Permanent PCN Personnel Action Form. If a benefit-eligible employee is receiving a payment in addition, lump-sum payment, or stipend a Memorandum of Agreement (or equivalent) must be completed prior to any work commencing. |
I am hiring a:
Step 1: Hiring Manager informs Human Resource Services (HRS) of chosen candidate and a job offer is made contingent on a background check.
Step 2: HRS runs the background check and notifies hiring manager when the background check is complete.
- Background checks are typically returned to HRS within 24-48 hours.
Step 3: HRS emails the FERPA tutorial and Email Account Creation Form, along with their Warrior ID number to the new employee.
Step 4: HRS emails new employee the New Hire Documents (I-9, W4s, Direct Deposit, and benefit paperwork) via RightSignature for completion. New employee will bring identification into HRS as required by the I-9 if not attached to the new hire paperwork via the RightSignature link.
Step 5: Hiring Manager (or department) completes the Permanent PCN Personnel Action Form
Step 6: If new employee is less than 1.0 FTE, they will work with the hiring manager to fill out the Schedule of Non-Working Hours.
Step 7: Once the new employee's paperwork has been processed, HRS will send new employee FSA and medical/dental benefit enrollment instructions via email.
Step 8: New employee must contact Payroll at 208-792-2204 to receive their I-Time login information.
Please contact HRS at 208-792-2269 if you have any questions.
*Note - If benefit-eligible employee is also teaching adjunct, please use the Permanent PCN Personnel Action Form and proceed to step 4 below.
Step 1: Hiring manager will direct adjunct employee to complete the new hire paperwork (I-9, W4s, Direct Deposit Form, and Background Check Form) via RightSignature. After completion, the new hire paperwork will automatically be sent to HRS for processing and new employee will bring identification into HRS as required by the I-9 if not attached to the new hire paperwork via the RightSignature link.
Step 2: HRS will run a background check on new student or irregular employee and will notify the hiring supervisor when the background check is returned.
- Background checks are typically returned to HRS within 24-48 hours.
Step 3: The new adjunct employee will need their Warrior ID number to complete the FERPA tutorial and the Email Account Creation Form found on the Information Technology website. If the new adjunct employee does not have a Warrior ID number, they will contact HRS to obtain their ID number.
Step 4: Hiring Manager (or department) will complete, and forward one of two Personnel Action Forms and attach completed Memorandum of Agreement. A Memorandum of Agreement must be completed prior to any work commencing:
- Temporary & Adjunct Non-Credit; or
- Adjunct Faculty Credit
- Temporary & Adjunct Non-Credit Courses Personnel Action Form (if paying in a lump-sum)
Please contact Human Resources at 208-792-2269 if you have any questions.
Step 1: Hiring manager will direct employee to complete the new hire paperwork (I-9, W4s, Direct Deposit Form, and Background Check Form) via RightSignature. After completion, the new hire paperwork will automatically be sent to HRS for processing and new employee will bring identification into HRS as required by the I-9 if not attached to the new hire paperwork via the RightSignature link.
Step 2: HRS will run a background check on new student or irregular employee and will notify the hiring supervisor when the background check is returned.
- Background checks are typically returned to HRS within 24-48 hours.
Step 3: The new student or irregular help employee will need to discuss with their supervisor if they will need an @lcsc.edu email address or access to LC State Campus computer systems. To accomplish this, they will need their Warrior ID number to complete the FERPA tutorial and the Email Account Creation Form found on the Information Technology website. If the new employee does not have a Warrior ID number, they will contact HRS to obtain their ID number.
Step 4: Hiring Manager (or department) will fill out one of two payment forms, depending on method of payment:
- Personnel Record Card (if paying hourly - no Memorandum of Agreement is necessary); or,
- Temporary & Adjunct Non-Credit Courses Personnel Action Form (if paying in a lump-sum)
- A Memorandum of Agreement must be completed prior to any work commencing if paying on a Personnel Action Form.
*Please follow THIS guide in determining what to pay your student or irregular help employee.*
Step 5: Student or irregular help employee must contact Payroll at 208-792-2204 to receive their I-Time login information.
Please review this flowchart to determine allowable hours for irregular help and student employees. Feel free to contact Human Resources at 208-792-2269 if you have any questions.
Independent Contractors are an individual, business owner, or contractor who provides services to LC State. The general rule is that an individual is an independent contractor if the payer has the right to control or direct only the result of the work and not what will be done and how it will be done.
These payments are handled by the Payroll Department. For more information or if you have further questions, please visit https://www.lcsc.edu/controllers-office/payroll/independent-contractor-payments, or call Payroll at (208) 792-2204 during business hours.