In 2013, Lewis-Clark State College engaged in an analysis of its programs to ensure alignment with the four goals of the current strategic plan. In 2014 the President established a Program Guidance committee (PG 15-03) to refine existing assessment processes and seek ways to incorporate the prioritization processes. During the 2016-2017, it became apparent that the actions related to the 2013 prioritization process had been addressed, and a new PG-03 committee was convened by the three Vice Presidents. Under PG 17-03, two subcommittees (instructional and non-instructional programs) were charged to develop structures and processes to assess the performance of programs, including criteria and performance indicators, and to determine mechanisms for clearly communicating processes and outcomes with the campus community.
What is Program Performance?
Program Performance is an exploration of programs and course offerings to help the college align programs with the priorities outlined in the mission statement, core themes, and strategic plan. The process is designed to be a periodic review of programs and does not replace the existing annual assessment processes.
How will programs be evaluated?
The Instructional and non-Instructional programs subcommittees determined criteria and indicators, which for ease and transparency, have been incorporated into the 2017-2018 Unit Assessment Reports. In many cases, data will be provided by Institutional Research & Effectiveness.
Why do we evaluate our programs in this way?
In December 2015, the State Board of Education incorporated Program Prioritization (LCSC refers to this ongoing process as Program Performance) into its Policy V.B. Budget Policies. Policy states (11. a-c):
- "Program Prioritization" is a process adopted by the Board in setting priorities and allocating resources among program and services with a specific focus on Mission, Core Themes, and Strategic Plans.
- Program Prioritization shall be incorporated in the colleges' and universities' annual budgeting and program review process.
- Annual Program Prioritization updates are to be submitted to the Board by the college and universities on the date and in a format established by the Executive Director.
How will Program Performance information be used?
It is anticipated that review of the criteria and performance indicators programs in Academic Affairs will occur at the program and department or division levels, between the Division Chairs and instructional Deans, and between the Deans and the Provost. Programs, departments and instructional divisions will use the information to identify actions to enhance performance; the Deans and Provost will make resource allocation decisions based on the information.
Review of criteria and performance indicators for non-instructional programs in Finance & Administration, Student Affairs, and the President's direct-reporting units will occur at the program and department levels and then between the department directors/coordinators and the respective Vice President, or the President in the case of the direct-reporting units. Decisions about resource allocations will be made by directors/coordinators and the Vice President or President.
The college’s executive team, which consists of the President and three Vice Presidents, will conduct a comprehensive review of assessment outcomes and resource decisions annually.