P-Card Transactions
Unauthorized P-Card Transactions
Consistent with all purchases by a State agency, the P-Card is not to be used for any purchase that would result in the inappropriate use of State funds. The following constitute examples of inappropriate purchases made with the P-Card:
- Alcoholic beverages
- Any single transaction exceeding $1,999.00 (fixed asset level)
- Cash advances
- Donations
- Entertainment
- Food/meals (food purchases will be limited to executive management only, unless an exception has been approved by the President)
- Gas for personal vehicles
- Gift certificates/gift cards
- Independent Contractors
- Items for personal use
- Medical: Doctors, Dentists, Chiropractors, etc.
- Professional services
- Purchases that involve signing an agreement, license, contract, or lease
- Salaries and wages
Grant or contract language may specifically restrict the purchase of certain items. It is the responsibility of the P-Cardholder to ensure that all purchases are in compliance with restrictions placed by the grantor or contracting agency.
Mandatory P-Card Usage
To maximize the usage of the P-Card, all purchases from the following vendors require payment via the P-Card:
- Enterprise Rent A Car
- LCSC Bookstore
- Home Depot
- Office Depot