Jaggaer News

Jaggaer eProcurement System

LC State will soon be implementing Jaggaer, an online procurement system that provides an end-to-end online experience for the entire procurement process. Jaggaer includes eProcurement, Accounts Payable, and Contracts Management modules.

Jaggaer is being implemented in a combined project with Idaho State University, Boise State University, and the University of Idaho. The Jaggaer eProcurement system was selected by the Idaho State Board of Education to align our higher education institutions purchasing power.

Testing and configuration of our system is wrapping up in late fall, and training will be provided before Jaggaer goes live.  A designated pilot group will go live first to optimize any troubleshooting.

Timeline

eProcurement Pilot Group Go-Live: Early January 2023

eProcurement Campus Go-Live:  January-February 2023

Contracts Management Pilot Go-Live: January-February 2023

Contracts Management Campus Go-Live: Spring 2023

Training and Resources

Training

Learn a' Latte - Friday, February 10th, 2023.

More training opportunities to come - check back for updates!

Jaggaer How To Process Guides

How to Shop

How to Place Orders (Enter Req's)

How to Place Orders from Assigned Carts

How to Approve Requisitions

How to Edit Requisitions or PO's

How to Split Requisitions Between Cost Centers 

How to Enter Receipts 

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Jaggaer Navigation Videos:

System Navigation

Topics: Site navigation (how to set bookmarks), user profile management (update shipping address in the user profile, set default account codes), and user permissions

Applicable to: ALL Roles

Punchout Catalog Shopping

Topics: How to shop on a punchout catalog, return to the cart, and proceed to checkout (assign cart or place the order). How to assign a Cart Assignee.

Applicable to: Shopper, Requester

Non-Catalog Shopping

Topics: How to shop from a non-catalog supplier, proceed to checkout (assign cart or place the order).  How to add notes or attachments (such as quotes from vendors).

Applicable to: Shopper, Requester

Ordering From Assigned Cart

Topics: How to find an assigned cart, edit, return cart with notes to Shopper, assign the cart to another requester. How to find issues that need correction, make corrections, and place orders. How to see the next steps in “What’s next for my order?”.

Applicable to: Requester

How To Create Receipts

Topics: How to create a receipt when goods are received, how to see status of receiving and invoicing.  Create receipt for items received, returned or cancelled.  How to view receipt in the Receipt tab of PO.

Applicable to: Requester

Approving Requisitions

Topics: How to find requisitions to approve and quick view and view full details of the requisition.  How to Assign to Self, return to requisitioner, reject a requisition, forward approval, view “What’s next”, and approve. How to review requisitions you have approved.

Applicable to: Approver

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Other Resources

Jaggaer Overview Presentation material

List of Expense Objects