Administrative Services

Spanish Castle

Foreign Travel

Report Foreign Travel to Risk Management in Administrative Services

Travel for Lewis-Clark State College business outside the United States needs to be reported to Administrative Services for the traveler to have insurance coverage through the State of Idaho. As soon as you are aware of your planned travel, contact Administrative Services, at (208) 792-2240 or via email with the following information. Upon receipt of the following information you will receive an foreign travel card.

  • Destination
  • Dates of Travel
  • Job Classification
  • Reason for Travel (conference,trade show, sabbatical or teaching)
  • Itinerary

The Foreign Travel Executive Assistance Plan is designed to assist college employees while traveling in foreign countries on college business and is provided at no cost to the employee or department. The Foreign Travel Program does not provide supplemental health or medical coverage. If you are a college employee injured while traveling on official college business, you are covered through workers’ compensation.

If you are injured during a personal portion of a trip, your personal health insurance coverage applies. Employees should check with their health insurance carrier for more details regarding personal medical coverage during foreign travel. 

Foreign Travel liability coverage for college faculty and employees is being provided through ACE USA administered through a policy with the State of Idaho.

Read about your destination at the Department of State for any travel warnings for the country you are about to visit at:  Sign up for the free Smart Traveler Enrollment Program (STEP) at this website to receive safety alerts and stay in contact with the US Embassy. 

This Foreign Travel policy covers college employees anywhere in the world excluding the USA, its territories and possessions, Puerto Rico, and any country or jurisdiction which is subject to trade or economic sanctions imposed by laws and regulations of the USA. For a current list of these jurisdictions or countries, please refer to the U.S. Department of the Treasury (OFAC)

Supplemental insurance can also be obtained. The college recommends The traveler may be responsible for the cost of this insurance. Check with your Dean and or supervisor. It is at their descretion who pays for supplemental insurance, the college or the traveler.   

outline of benefits provided:

  • Medical Assistance – Including referral to a doctor or medical specialist, medical monitoring when you are hospitalized, emergency medical evacuation to an adequate facility, medically necessary repatriation, and return of mortal remains.
  • Personal Assistance – Including pre-trip medical referral information, emergency medication (while on a trip), embassy and consular information, lost document assistance (while on a trip), emergency message transmission, emergency cash advance (while on a trip), referral to a lawyer (while on a trip), translator/interpreter access (while on a trip), medical benefits verification and medical claims assistance (while on a trip).
  • Travel Assistance – Including emergency travel arrangements, return of traveling companion/dependants, and return of vehicle.

Worldwide assistance can be reached 24 hours a day, 7 days a week at 800-766-8206 from the USA or Canada or if you are outside the USA or Canada, call collect (202) 659-7777. When you call, please have the following information ready:

  1. Name of caller, phone number, fax number, relationship to patient.
  2. Patient’s name, age, sex, and policy number. 
  3. A description of the patient’s condition.
  4. Name, location, and telephone number of hospital.
  5. Name and telephone numbers for the treating doctor, including where and when the doctor can be reached.
  6. Health insurance information, workers’ compensation, or automobile insurance information if the patient had an accident.

By requesting assistance, you agree to assign Worldwide Assistance your rights to recover from any responsible insurers any expenses Worldwide Assistance incurs.

Special Notice to Employees Traveling with Family:
Occasionally, family members may choose to accompany a college employee in travel to a foreign destination. Please be advised that your choice to include family members in your travel does not obligate the college to provide health or accident benefits to those family members. Any costs incurred during the course of your travel by any family member, including minor children or children for whom you are a guardian, are the sole responsibility of you or your family member. Please check with your health insurance provider for details regarding coverage for your family members while traveling outside the United States.

Notice of Disclaimer
Although significant efforts have been made to ensure that the information and recommendations contained in this website are accurate, since insurance coverage and risk management procedures may change, no warranty or guarantee can be made by the Administrative Services office that all the information herein is current. Please contact our office directly to confirm the current content of this website information.