Employee Separation Process

Employee

  1. Complete a resignation letter and submit it to your immediate supervisor with a copy to HRS and the President's Office.
  2. Complete and initial the Separation Checklist (per instructions on the form) and submit it to your supervisor for his/her signature.

Supervisors

  1. Provide the separation checklist to HR prior to or upon separation.
  2. Complete the online IT Termination Form prior to or upon separation. The form should specify if the employee's last work day precedes the separation effective date.
  3. Complete and route separation Personnel Action Form for approval.

Your insurance coverage under the State sponsored plan ends when your active status ends:

  • Before the 15th of a month, coverage will continue through the end of that month; or
  • On or after the 15th of a month, coverage will continue through the end of the following month.

Sick Leave

When employees leave State service, all accrued and unused sick leave will be forfeited, except as provided in Idaho Code § 67-5333 (i.e., separation due to retirement).

If an employee returns to credited state service within three (3) years of separation, all sick leave forfeited at time of separation will be reinstated.

Vacation Leave

When an employee leaves State service, all accrued and unused vacation leave will be paid to the employee in his/her final paycheck.  Vacation payout is calculated based on the employee's permanent hourly rate of pay on the effective date of separation.  

You also have the option of investing your vacation leave.

Employees who received moving expense reimbursements and voluntarily resign within one year of the official beginning date of employment, will be required to pay back 100% of any moving cost expense reimbursement(s) received.  Please contact the Budget Office at 792-2361 for further information.

LC State retirees are entitled to:

  • Educational Privileges
  • Faculty/Staff ID Card
  • Access to Fitness Center/Tennis Center (usage fees not waived)
    • Ability to keep locker in Activity Center
  • LC Warrior Mail email account/Emeritus faculty retain @lcsc.edu accounts
  • LCSC Library Privilege
  • Basic life insurance*
*Basic Life Insurance premiums will continue to be paid by LCSC if you have completed at least 30 years of credited service or if the sum of your age and years of credited service total at least 80.  Please refer to the Principal Life Insurance Company Contract, pages 14 – 15 for additional information and complete an updated Life Insurance Form before your last day.
  1. Use of Sick Leave
    OGI & PERSI have agreements with some carriers to use PERSI-administered sick leave funds to pay premiums for voluntary retiree insurance options as permitted by statute including and limited to Medical, Dental, Vision, Long Term Care and/or Life Insurance.
    COBRA premiums are not an approved expense for Sick Leave Funds.
    PERSI may have additional programs, not administered by OGI, that are available for the sick leave fund program (i.e. NCPERS).
    Visit OGI's website for more information.
  2. Medical Coverage
    The State offers three medical plan options so that retirees can select the plan that best meets their needs as well as access providers in their geographic area. Each medical plan provides comprehensive coverage, with different levels of out-of-pocket expenses and premium contribution rates.  Prescription Drug Coverage is included with medical plan enrollment. Retiree plans do not include Vision or EAP benefits or dental coverage. Deductibles and benefits for all plans are provided on a fiscal year, from July 1 through June 30.
    Starting July 1, 2024, Regence BlueShield of Idaho will service the retiree medical and prescription drug plans.
    Visit OGI's website for more information.
  3. Using Sick Leave Funds for Medicare Options
    If you are receiving a PERSI retirement benefit from employment with the State of Idaho AND are age 65 or older, you may be eligible to use PERSI-administered sick leave funds to pay premiums for Medicare Supplement, Advantage and Part D plans.
    Visit OGI's website for more information on plans available.