Employee Separation Process

Employee

  1. Complete a resignation letter and submit it to your immediate supervisor with a copy to HRS and the President's Office.
  2. Complete and initial the Separation Checklist (per instructions on the form) and submit it to your supervisor for his/her signature.

Supervisors

  1. Provide the separation checklist to HR prior to or upon separation.
  2. Complete the online IT Termination Form prior to or upon separation. The form should specify if the employee's last work day precedes the termination effective date.
  3. Complete and route Termination Personnel Action Form for approval.

Your insurance coverage under the State sponsored plan ends when your active status ends:

  • Before the 15th of a month, coverage will continue through the end of that month; or
  • On or after the 15th of a month, coverage will continue through the end of the following month.

Sick Leave

When employees leave State service, all accrued and unused sick leave will be forfeited, except as provided in Idaho Code § 67-5333 (i.e., separation due to retirement).

If an employee returns to credited state service within three (3) years of separation, all sick leave forfeited at time of separation will be reinstated.

Vacation Leave

When an employee leaves State service, all accrued and unused vacation leave will be paid to the employee in his/her final paycheck.  Vacation payout is calculated based on the employee's permanent hourly rate of pay on the effective date of separation.

You also have the option of investing your vacation leave.

Employees who received moving expense reimbursements and voluntarily resign within one year of the official beginning date of employment, will be required to pay back 100% of any moving cost expense reimbursement(s) received.  Please contact the Budget Office at 792-2361 for further information.

Thinking about retiring?  Read the Retirement Planning Checklist to see if you are ready and to help answer some of the questions that you may have.

Retirees are entitled to:

  • Educational Privileges
  • Faculty/Staff ID Card
  • Access to Fitness Center/Tennis Center (usage fees not waived)
    • Ability to keep locker in Activity Center
  • LC Warrior Mail email account/Emeritus faculty retain @lcsc.edu accounts
  • LCSC Library Privilege
  • Basic life insurance*
*Basic Life Insurance premiums will continue to be paid by LCSC if you have completed at least 30 years of credited service or if the sum of your age and years of credited service total at least 80.  Please refer to the Principal Life Insurance Company Contract, pages 14 – 15 for additional information. Please complete an updated Life Insurance Form before your last day.
Use of Sick Leave
Per Idaho Code § 67-5333, if eligible, one-half of your accrued sick leave, up to 600 hours, is assigned a dollar value based on your current hourly rate and can be used to help fund your group retiree medical coverage or a Medicare supplement.  If you will be moving to your spouse's coverage upon retirement, you can defer your sick leave until such time your spouse retires and then have it applied to your medical coverage or supplemental coverage.  If you elect this option remember to keep your final paystub as it will be needed when you elect to use your sick leave.
Medical Coverage
Eligible retirees under the age of 65 may elect group medical coverage for themselves and their eligible dependents and have the choice of Blue Cross of Idaho Traditional, PPO, or High Deductible plans.  Prescription drug coverage is included in the medical coverage.  There is no retiree dental plan but a COBRA election may be available.  Vision coverage is not available.  
Retiree Medical Coverage Plans & Rates

Medicare Supplemental, Advantage, or Part D

The Office of Group Insurance has agreements with the insurance carriers listed below to allow state retirees age 65 and over to use sick leave funds to pay premiums for Medicare Supplemental, Medicare Advantage, and Medicare Part D plans.

If you are interested in obtaining information about plans available and premium rates from these carriers, contact the carriers directly during their regular office hours listed below.  When you enroll, be sure to tell your carrier that you want the premium deducted from your sick leave funds so that they can include you on their monthly billings to PERSI.

  • AARP/United Healthcare
    1-800-545-1797
    Hours:  Monday through Friday, 5 am - 9 pm MT
  • Blue Cross of Idaho
    1-888-492-2583
    Hours:  7 days a week, 8 am - 8 pm MT
  • PacificSource Community Health Plans
    1-888-863-3637
    Hours:  7 days a week, 8 am - 8 pm MT from October 1 - February 14
    Hours:  Monday through Friday, 8 am - 8 pm MT from February 15 - September 30
  • Regence Blue Shield of Idaho
    1-888-734-3623
    Hours:  Monday through Friday, 8 am - 6 pm MT
  • Aetna Health & Life Company
    1-866-727-4994
    Hours:  Monday through Friday, 8 am - 5 pm MT

For more information on the benefit program for retirees, please visit the Office of Group Insurance website or call 1-800-531-0597.