Library Policies

Borrowing privileges are available to all current LC State students, faculty, and staff.

The Library requires that all patrons checking out materials present their library cards at the time of check-out. Patron accounts must be cleared of all fines and overdue materials in order to borrow materials.

The following categories have borrowing privileges:

Current LC State students, faculty, and staff with a current campus ID card.


  • LC State Emeritus Faculty
  • Dual Credit Students
  • Dental Hygiene Students

In order to preserve an environment conducive to studying, cell phones must be set to a no-ring setting while in the library.

  • Quiet cell phone conversations are allowed on the first floor.
  • Those using the second floor are asked to move to the first floor to answer or make any calls.

The use of cell phones can be distracting to others. Your compliance will help to make the library a productive and comfortable place for all to work, study, and gather.

The library reserves the right to ask an individual to leave the library if he or she is using a cell phone in the library at a level that is disturbing to others.

In order to help fulfill the library mission and role, the Circulation department supports and maintains the collections and serves the students, faculty, staff, and community. The primary goal of the Circulation Department is to offer professional quality and personalized service to its users while maintaining an orderly and well-kept collection.

Circulation department activities include:

  • circulating library materials
  • creating patron accounts
  • providing interlibrary loan pickup
  • processing and collecting library fines
  • collection maintenance
  • troubleshooting library equipment malfunctions
  • facilitating the check-out/check-in of student laptops

As an extension of the classroom, the Circulation department maintains the print and electronic reserves system. The library reserve system provides students access to supplemental materials that will enhance their studies outside the classroom.

Circulation goals:

  1. To maintain an orderly library collection in accordance with the Library of Congress Classification System.
  2. Circulate library materials in accordance with circulation procedures.
  3. Facilitate the check-out/check-in of student laptops in accordance with circulation procedures.
  4. Maintain library reserve system in compliance with US Copyright Law.

The library abides by the American Library Association Code of Ethics which affirms each library user's right to privacy and confidentiality with respect to information sought or received and resources consulted, borrowed, acquired or transmitted.

All library patron records and circulation records are confidential. Library employees will not disclose any information concerning your library registration or circulation activity.

In addition, all student information is protected under the Family Education Rights and Privacy Act (FERPA).

Any requests for patron information should be referred to the Library Director.

Materials held by Lewis Clark State College State Archives may be protected by United States Copyright Law and/or by the copyright laws of other countries. Copyright law protects unpublished as well as published materials.

LC State Archives welcomes you to use materials in our collections that are in the public domain and to make fair use of copyrighted materials as defined by copyright law. We ask that when you use material, you properly acknowledge LC State Archives as the source of the material (see Citing Materials below).

LC State Archives does not claim to control the rights for reproduction of all materials or images in its collections. Certain images or materials may be protected by copyright, trademark, privacy, publicity rights, or other interests not owned by LC State.

If LC State does not clearly hold the copyright to an item, LC State cannot grant or deny permission to use that material.

In obtaining a reproduction from LC State Archives you assume all responsibility for determining whether any permissions relating to copyright, privacy, publicity, trademark, or any other rights are necessary for your intended use, and for obtaining all required permissions. Written permission from the copyright holders and/or other rights holders is required for publication, distribution, or other use of protected items beyond that allowed by fair use.

LC State Archives will not complete research concerning the existence and/or whereabouts of rights holders. To the extent that we provide available information, the library does not warranty the accuracy of such information and shall not be responsible for any inaccurate information. LC State Archives will not facilitate or execute requests for permission.

The Society of American Archivists provides further guidance about using copyrighted and unpublished materials. The U.S. Copyright Office provides information about how to research the copyright status of a work.  When you cannot identify or locate the current copyright owner of a copyrighted work, the copyrighted material is sometimes called an “orphan work.”

We appreciate receiving a copy of any published work that features our material.

Citing Materials

Primary sources obtained from LC State Archives should be cited appropriately. Citation formats vary depending upon the discipline, but in general should include the author or creator’s name, title of the work or specific item, date of publication or production, publication information, collection title, box and folder number, or photograph number, and the name of the repository.

The following formats are an example of how to properly cite archival materials from LC State Archives.


Photographer, “Title,” date. Collection name, object ID (if one is assigned). Lewis-Clark State College Archives, Lewiston, ID.


Author, Description or “Title” of item, date. Collection name, collection number, box, folder. Lewis-Clark State College Archives, Lewiston, ID.

-Adapted with permission from Iowa State University Special Collections and University Archives.

Most snack food and covered drinks may be consumed in the library, though we ask that they be kept away from our computers and other electronic equipment.

Spills should be reported to a library staff member immediately to ensure quick cleanup.

Meals and excessively messy or aromatic foods should be consumed outside the library.

The library works to maintain an environment conducive to quiet study.

All LC State students, faculty, and staff must present their current campus ID cards to check out materials. 

Late Arrival: If a participant arrives 15 minutes late for a 30-minute research appointment the appointment will be considered canceled and the participant will need to reschedule via the “Schedule a Research Appointment Page.”

No-Show: If a participant fails to show up for a research appointment without prior notice, the appointment will be considered canceled, and they will need to reschedule via the “Schedule a Research Appointment Page.”

Appointment length and availability: Research appointments are 30 minutes in duration. Back-to-back research appointments with the same librarian are not allowed. Appointment availability will vary due to librarians’ schedules and other designated tasks.

Rescheduling: Participants who have their appointments canceled due to lateness or no-shows and wish to reschedule, must do so via the “Schedule a Research Appointment Page.” The availability of alternative appointment slots will depend on the librarians’ schedule.

Notifying Participants: Librarians will communicate these policies to participants when scheduling appointments. They may also send reminders about the appointment date and time to minimize the chances of no-shows.

Participant cancellation: If a participant knows they need to cancel a research appointment, they may do so by using the cancellation link at the bottom of their confirmation email.

Exceptions: Librarians will handle exceptional circumstances that lead to lateness or no-shows, such as emergencies or unexpected conflicts. In such cases, they may consider rescheduling or accommodating the participant if possible.

Consequences: Repeated instances of lateness or no-shows may have a negative effect on the ability to schedule future appointments.

The Lewis-Clark State Library is an academic library that strives to provide an atmosphere conducive to study and research for the students, faculty, and staff at the college. All LC State Library patrons are subject to the LC State Code of Conduct. Children are welcome in the LC State Library under the following guidelines.

  • Children under 14 years of age are welcome in the library when accompanied by a parent or adult guardian. Library employees are unable to monitor children in the facility. Individuals with disruptive children will be asked to leave the LC State Library. Children under 14 years of age are not eligible for internet access.
  • High school students (ages 14-17) may use the library and its resources without being accompanied by a parent or adult guardian. Children 14-17 are eligible for LC State library cards with a valid student ID and a parent's signature.
  • Individuals must present an LC State library card for Internet access. The use of library computers is available for up to 30 minutes per day. All patrons using library computers are subject to college and state rules governing the appropriate use of technology.