Minors on Campus

Custody and Control is accepting the supervision and responsibility of minors in the absence of their parent(s) or legal guardian(s).

To see if the Minors on Campus Policy 4.135 applies to your event, see the Minors on Campus Flowchart

My event must comply with Policy 4.135 if:

• LCSC assumes responsibility of custody and control of minors in the absence of their parent(s) and/or legal guardian(s)
• Third-Party (Non-LCSC) program/activity, held on campus, assumes responsibility of custody and control of minors in the absence of their parent(s) and/or legal guardian(s)

My event may be exempt from Policy 4.135 if:

• Minors are accompanied by a parent or legal guardian during the program/activity
• Programs are open to the general public
• LCSC organized orientations, campus tour/visitation, and enrollment programs
• Programs/activities for K-12 schools or other education organizations utilizing college-owned or controlled property

Consult with the office of Events & Conferences to determine if your event must comply with Policy 4.135

Events must be registered with Events & Conferences at least 21 days prior to the start of the program to ensure compliance with this policy.

If your event must comply, you will receive:

• A Minors on Campus Packet
  • Contains - the Minors on Campus 4.134 Policy, Minors on Campus Process Checklist, Missing Child Protocol, Reporting Suspected Child Abuse or Neglect Protocol
• Background Check and Training Roster Template
  
  • Names of every event worker/volunteer/manager who will have contact with minors during the event need to be added to the roster along with their email addresses.
  • You will check "Yes" or "No" to indicate if the individual has had a background check and/or supervising minors training
• MOC Event Acknowledgment Form
  • Event administrators must sign and return form to Events & Conferences Office
  • Events & Conferences will review the form and confirm all provisions of Minors on Campus Policy 4.135 have been met. The event administrators will receive email confirmation that their event has been approved.
• Standard event agreements - Facility Use Agreement, Addendum, Event Safety Protocol.

For LCSC events/programs only:

• Parent/Guardian Permission for Minor Participation form
• Forms should not be collected or kept electronically. Physical copies are to be kept from six (6) years after the official close of the event.
• Shred and properly dispose forms after ensuring Events & Conferences has copies of the forms.

• Minor abuse training is mandatory and must be completed at least forty-eight (48) hours prior to the start date of the program or activity involving minors. 
• A background checks must be completed for each person prior to that person’s interaction or participation with minor in college programs.

See Checklist for more information or contact Events & Conferences.

Administration Fees

For Non-College Programs that need background checks and training provided by LC State’s Human Resource Department.

• $25 per individual requiring a background check and training.

If you would like to report an incident or have a concern regarding a minor on LC State's campus, please refer to the following documents:

Protocol for Reporting Suspected Child Abuse or Neglect

Missing Child Protocol

If a child may be in imminent harm, immediately dial 9-1-1 or call LC State Public Safety at 208-792-2226

Report anonymously to LC State

Report anonymously to LC State Lighthouse Services, call 855-840-0070

Individuals that have had a background check within the last five (5) years do not need to undergo the background verification process again.  Nor do they have to retake the minor abuse training if they have already had training that meets LC State's standards (see Policy 4.135 section 7.B).

The Minors on Campus Packet is for you to reference should you have questions or need clarification anytime leading up to or during your event. The documents inside the packet are to serve as a reference tool to ensure event administrators fully understand how to comply with the Minors on Campus Policy.