Ordering IT Items

The Director of IT must approve all technology purchases.  This includes software, computers, USB flash drives, AV equipment, network infrastructure, computer peripherals such as keyboards, mice and monitors.

1. Is the quote from the IT Department?
   1. No - Contact the IT Help Desk Manager to get an official quote
   2. Yes - Move to next question
2. Do the quantities match what you plan to order?
   1. No - Contact the IT Help Desk Manager to get an updated quote
   2. Yes -
      1. Enter a requisition into Colleague, letting the system assign a number
      2. Email the quote to Purchasing, referencing the requisition number
      3. Purchasing will order once all approvals have been completed in the online system

1. Have you contacted the IT Department to verify it meets IT requirements and is not on the state contract list?
   1. No - Please contact IT Help Desk Manager who will work with the IT Director for approval
   2. Yes - I have an email from the IT Director approving the purchase. Move onto the next question.
2. Are you purchasing via Pcard?
   1. Yes - Save the approval email in your P-Card file and follow the established procedures for placing the order via P-Card
   2. No - Move to next question
3. Are you purchasing via requisition?
   1. Yes -
      1. Enter a requisition into Colleague, letting the system assign a number
      2. Forward the approval email to Purchasing, referencing the requisition number
      3. Purchasing will order once all approvals have been completed in the online system