Surplus Property Disposal

Surplus property must be disposed of in accordance with the State Board of Examiners Policy 442-30.

Follow the Surplus Property Disposal procedures listed below and complete the Surplus Property Disposal form. Contact Purchasing with any questions.

  • Complete the form by providing as much information as possible.
    • For Tagged Property:
      • LC State Inventory tag #
      • Description of item
      • Serial or VIN#
      • Condition (see conditions listed on form)
      • Original value
      • Current estimated value
      • Was the property purchased with federal funds?
    • For Non-Tagged Property:
      • Description of item(s) and quantity
      • Serial or VIN#
      • Condition (see conditions listed on form)
      • Current estimated value
  • Select which disposal method you will be using from the Disposal Method dropdown.
    • If selecting to transfer to another agency or sell at public auction, contact Purchasing for guidance.
  • Disposal Method/Value 
    • Review all IT related property with IT, to assist in value/disposal method determination. 
    • Review all other property with Physical Plant, to assist in value/disposal method determination. 
    • Enter name of IT or Physical Plant who reviewed.
  • Purchased with Federal Funds
    • If tagged property was purchased with federal funds, send the form to the Office of Grants and Contracts at grantsoff@lcsc.edu for review and approval.
  • Vehicles
    • If disposing of a usable or repairable vehicle, first notify the offices of the President and Vice Presidents, to determine if any of their departments or divisions may want the vehicle. 
      • If the vehicle is unusable, check with the T&I Division to determine if they want the vehicle.
    • If other department/division does want the vehicle, no Surplus form is needed. Proceed with internal property transfer. 
    • If no other department/division wants the vehicle, proceed with processing the Surplus form. 
      • Check the corresponding box on the Surplus form to confirm notification was made. 
  • Department or Division Head will sign the form electronically
  • Wait for the approved form signed by Purchasing to be returned to you before disposing of the property.
    • Surplus Forms with tagged property with a value greater than $0 may take approximately 14 days or more to process. 
    • Surplus Forms with tagged property with a value of $0 or non-tagged property will take approximately 5 days to process.